May 12, 2026 at 5:30 PM - Regular Business Meeting

1. Call to Order and Roll Call

2. Pledge of Allegiance 

3. Communications / Public Interest

3.A. Recognitions

1. Stillwater Public Schools Employee Retirement Recognitions
   • Brett Stokes
     Candice Tower
     Cheryl Adams
     Cynthia Caraway
     Eva Hickerson
     Glenda Noteware
     Jay Croft
     Jeannette Tidd
     Jeri Austill
     Jim Zukosky
     Jimmy Brandly
     Julie Davis
     Karyn Hutchens
     Lilian Loetz
     Lora Frost
     Marie Brown
     Mark Schooley
     Marsha Nash
     Pam Jolliff
     Rick Short
     Shawn Gregory
     Suzanne Birdwell
     Vicki McLearan
     Wendy Marcum-Noftsger
2. Stillwater Public Schools Support Employees of the Year
   • Angela Gee – Library Media Specialist (SHS) | Educational Support
   • Cathy Hampton – Custodian (Administration Building) Custodial
   • Keating Fladie – Computer Specialist III | District Support (Facilities/Technology)
   • Pam Jolliff – Principal Secretary (SMS) 
   • Rachel May – Substance Abuse Counselor | Special Services
   • Sam Burri – Bus Driver | Transportation
   • Vicki McLearan – Cafeteria Manager (SMS) | School Nutrition Services

3.B. Superintendent’s Report

3.C. Board Communication

3.D. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. Consent Agenda   (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. April 14, 2026, Regular Meeting Minutes

4.B. Out-of-State Travel Requests:

1. Stillwater High School Volleyball is traveling to Wichita, KS to allow JV and varsity volleyball teams to compete in a summer clinic from July 8-10, 2026. 
2. Stillwater High School Football is traveling to Springdale, AR to compete in a competitive tournament from July 9-10, 2026.
3. Stillwater High School Orchestra is traveling to the University of Arkansas, Fayetteville, AR to attend the U of A Summer Music Camp from July 12-17, 2026.

4.C. Approval of the Transfer and Summary of Activity Account Funds

4.D. Approval of the Change Orders, Encumbrances, and Accounts Payable (approval of encumbrance numbers as listed):

2025-2026 General Fund (11) Encumbrances #2026-11-963 – 2026-11-1017
totaling $337,540.01
2025-2026 Building Fund (21) Encumbrances #2026-21-8– 2026-21-11 totaling $39,173.90
2025-2026 Child Nutrition Fund (22) Encumbrances #2026-22-89– 2026-22-90
totaling $28,020.00
2025-2026 Bond 31 Fund Encumbrances #2026-31-38 – 2026-31-41 totaling $29,148.65
2025-2026 Bond 32 Fund Encumbrances #2026-32-77 totaling $19,473.00
2025-2026 Bond 33 Fund Encumbrances #2026-33-291 – 2026-33-311 totaling $4,501,867.98

4.E. Annual Activity Fund Planning and Approval Packages for FY 2026-2027

4.F. Ratify, Approve, and confirm for the FY ending in June 30, 2027 (Sublease Purchasing Agreement, dated June 6, 2024)

4.G. FY 2025-2026 Stillwater Public Schools Contracts:

1. OSU School of Psychology Clinic — Student Psychological Evaluations
2. Tango Flight

FY 2026-2027 Stillwater Public Schools Contracts:

1. OSU School of Psychology Clinic — Student Psychological Evaluations
2. Tango Flight

4.H. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project

4.I. Consider and Vote to Declare Stillwater High School Portable Buildings as Surplus Property

4.J. Consider and Vote to Approve a Water and Gas Easement Agreement with the City of Stillwater for the SPS High School Athletics Phase I Construction Project

4.K. Consider and Vote to Approve a Water Easement with the City of Stillwater for the SPS High School Athletics Phase I Construction Project

5. Business / Finance: Chief Financial Officer, Kristie Newby

5.A. Public Hearing on the Stillwater Public Schools FY 26-27 Budget

5.B. Receive and Vote to Approve or Not Approve the Treasurer's Report

5.C. Resolution providing for the Issuance of Combined Purpose General Obligation Bonds, Series 2026A

5.D. Receive Bids for the Combined Purpose General Obligation Bonds, Series 2026A

5.E. Resolution providing for the Issuance of General Obligation Building Bonds, Series 2026B

5.F. Receive Bids for General Obligation Building Bonds, Series 2026B

6. Operations: Assistant Superintendent, Bo Gamble

6.A. Consider and Vote to Award the contract for Stillwater Public Schools, Richmond Elementary and Skyline Elementary Security, Safety, and finish improvement projects to the lowest responsible bidder.

6.B. Receive the Bond 2023 Update

7. Proposed Executive Session to Discuss the Following:

7.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1)

7.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).

8. Vote to Convene or Not Convene in Executive Session (Action)

9. President's Acknowledgment of the Return of the Board to Open Session

10. Statement of Executive Session Minutes

11. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda (Action) 

12. Discussion and Possible Board Action to allow the Board President to Assign Members to the Following Committees: 

1. OSSBA Legislative Liaison
2. Policy Review
3. Bond / Budget 
4. Long Range Planning
5. Safety / Security

13. Adjournment (Action)