September 9, 2025 at 5:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Recognitions

• 4 Newly Certified Academic Language Therapist (CALT)
  • Karyn Spencer
  • Jocelyn Chapman
  • Diana Aker
  • Shannon Troxel

3.B. Superintendent's Report, Tyler Bridges

3.C. Board Communication

3.D. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. August 12, 2025, Special Meeting Minutes

4.B. August 12, 2025, Regular Meeting Minutes

4.C. Out of State Travel Requests:

1. SHS Cross Country Boys and Girls are traveling from October 3, 2025, to October 4, 2025, to Fayetteville, AR to compete competitively in the Chile Pepper Cross Country Festival.
2. SHS Wrestling is traveling from December 11, 2025, to December 14, 2025, to Akron-Fairlaw, OH to compete in the prestigious Walsh Ironman tournament.
3. SHS Swim Teams is traveling on November 20, 2025, to Fayetteville, AR for an Invitational Swim Meet.
4. SMS Kameoka / Sister School Program is traveling from October 11, 2025, to October 19, 2025, to Kameoka, Japan to increase the international awareness of our students about opportunities that reach far beyond our borders.

4.D. Memorandum of Understanding for Academic Credit Options-Meridian Technology Center (Supt)

4.E. Approval of the following contracts for FY 2025-2026:
Educational Services

1. Care Solace (Mental Health Care Coordination)
2. Mulhall-Orlando Public Schools (Alternative Education Cooperative Agreement)
3. Oklahoma Department of Career and Technology Education (Secondary and Technology Education Program Agreement)
4. Oklahoma Department of Rehabilitation Services
5. Oklahoma State Department of Education, Public Consulting Group, and Oklahoma Health Care Authority (School-Based Health Services Program)
6. Turning Point 

4.F. Transfer and Summary of Activity Account Funds (Finance)

4.G. Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed): (Finance)
2025-2026 General Fund (11) Encumbrances #2026-11-3 – 2026-11-217 -2026-11-308 totaling $350,131.36
2025-2026 Building Fund (21) Encumbrances #2026-21-2 totaling $7,420.54 
2025-2026 Child Nutrition Fund (22) Encumbrances #2026-22-47 - 2026-22-54 totaling $574,530.12
2025-2026 Bond 31 Fund Encumbrances #2026-31-11 – 2026-31-19 totaling $64,798.89
2025-2026 Bond 32 Fund Encumbrances #2026-32-25 totaling $8,500.00
2025-2026 Bond 33 Fund Encumbrances #2026-33-148 – 2026-33-171 totaling $63,521.86
 

4.H. Sanctioned Organizations Approval Packages for FY 2025-2026 (Finance)

4.I. Annual Estimate of Needs (Finance)

4.J. Activity Fundraising Requests (Finance)

4.K. Annual Activity Fund Planning and Approval Packages (Finance)

4.L. Consider and vote to approve or not approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project (Operations)

4.M. Consider and vote to approve or not approve Willbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project (Operations)

4.N. Consider and vote to approve or not approve the Design Review Committee for SPS HS Athletics Phase I Project (Operations)

4.O. Consider and vote to approve or not approve Trafera Student Device Lease Agreement (Operations)

5. BUSINESS/FINANCE

5.A. Consider and Vote to Approve or Not Approve the Treasurer's Report 

5.B. Receive and Approve or Not Approve the First Revised Budget

5.C. Receive Information on the Larry Allred Memorial Golf Tournament Endowment, and Possible Board Action to Move the Balance of Funds from Stillwater Public Schools to The Stillwater Public Education Foundation (SPEF) 

6. EDUCATIONAL SERVICES

6.A. Assistant Superintendent, Angela Rhoades to present the Site Capacity Numbers (Quarterly Report for October)

7. OPERATIONS

7.A. Consider and vote to approve or not approve Substantial Completion of the SPS OES Phase 2 Building Renovation-Parking

7.B. Consider and vote to approve or not approve Substantial Completion of the SPS Sangre Ridge, Middle School HVAC and Roof Replacement and SPS High School PAC and Fieldhouse Mechanical Improvements and Replacements

7.C. Receive the Bond 2023 Update

8. OTHER REPORTS / RECOMMENDATIONS

8.A. Review and Approve or Not Approve the following updated SPS policies: (Sup)

FFACA	Administering Medication to Students
FFACA-E2	Parent/Guardian Consent and Waiver for Administration of Epinephrine Injection
DABD	Service of Legal Papers on School Grounds During School Hours
DBCA	Standards of Performance and Conduct of Teachers
DOAC	Support Personnel Suspension, Demotion, Nonrenewal, or Termination
FO	Student Discipline

9. Proposed Executive Session to Discuss the Following:

9.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1)

9.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).

10. Vote to Convene in Executive Session (Action)

11. President's Acknowledgment of the Return of the Board to Open Session

12. Statement of Executive Session Minutes

13. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda. 

14. ADJOURNMENT

14.A. Vote to Adjourn (Action)