June 26, 2025 at 6:00 PM - Board of Education Regular Meeting

1. CALL TO ORDER AND ESTABLISH QUORUM

2. FLAG SALUTE

3. Troy Rhodes Update

4. Discussion and possible action on the Athletics Track, Change Order #1 from Lingo, in the amount of $53,598.95.

5. Discussion and possible action to approve the following contracts/agreements for FY 26: (a) United Systems Yearly Renewals for Filewave, WatchGuard, Dell, and VMware, (b) Form Approvals Renewal, (c) Follett Software Renewal, (d) Ability Physical Therapy Contract, (e) Genesis Technologies Inc. Renewal for Microsoft 365 (Teacher-Use) and Adobe Creative Suite for Teachers and Students, (f) United Systems Renewals for Linewize Internet Filter and United Systems Managed Services Contract (g) ClassLink Renewal (h) Muni Services LLC, (i) YMCA Bus Rental Agreement (j) Bethany Family Life Center Agreement
(k) Landcare Management Agreement (l) Landcare Athletics Ground Maintenance (m) Wallboard Renewal (n) BFC Floyd Center Contracts (o) Volunteer Coaching Contract (p) J. Jasper Consulting Contract, and (q) Lingo Construction Management Agreement. 

6. CONSENT AGENDA
The following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of them.

6.a. Approve the Minutes of the June 10th, 2025 Board Meeting. 

6.b. Discussion and possible action to approve the following out-of-town/out-of-state/overnight trips: (a) Administrative Communication Team, Little Rock, AR 9/23-9/26, 2025.

6.c. Approve the FY 26 School Activity Fund Sub Accounts, Sub Account Changes, and Sub Account Fundraising Activities and Expenses.

6.d. Discussion and possible action to approve updated hourly extra duty rates for FY 26.

6.e. Approve transferring the Class of 2025 activity account balance to the high school activity account.

6.f. Approve the Financial Fund Reports

7. Approve the FY 25 Encumbrances for the General Fund Non-Payroll # 769-778 ($344,261.04), Change Orders for the General Fund ($73,312.29), the General Fund Payroll # 70000-70846 ($13,634,629.91), and the change orders for the Building Fund ($18,315.28).

8. Approve the FY 26 Encumbrances for the General Fund Non-Payroll # 1-158 ($3,271,722.53), the Building Fund Non-Payroll # 1-4 ($660,663.00), the Bond Fund # 1-2 ($602,320.00), and the Sinking Fund # 1 ($921,012.50). 

9. Discussion and possible action on a one time $600.00 retention stipend for all regular certified and support staff returning for the 2025-2026 school year to be paid in July from the General Fund. 

10. Discussion and possible action on the $200.00 Back to School stipend for all BPS staff for the 2025-2026 school year to be paid in August from the General Fund. 

11. Discussion and possible action to approve giving the Superintendent and/or Chief Financial Officer the authority to discard/sell unusable equipment/items for FY 26. 

12. Discussion and possible action to approve converting the school calendar from days to hours per HB 1864/SB 441 for FY 26.

13. Motion to adopt the updated policy manual for the 2025-2026 school year as of July 1st, 2025.
 

14.  Discussion and possible action to approve the revisions to the 2025-2026 Parent and Student Handbooks for Bethany High School, Bethany Middle School and Bethany Elementary School. 

15. Discussion about adding purple street signs around the block of Bethany Public Schools. 

16. Proposed Executive Session to consider the student transfer denial appeals of Students A & B  with a review of confidential educational records and transfer requests of students whereby disclosure of any additional information could potentially violate the Family Educational Right to Privacy Act.  25 O.S. Section 307(B)(7).

16.a. Vote to convene or not to convene into Executive Session.

16.b. Acknowledge return to open session.

16.c. Executive Session minutes compliance announcement.
"Let the record reflect that the Board voted to enter into executive session at 7:05 PM and exited executive session at 7:29 PM. The board discussed only agenda item number 16, transfer appeals. No votes or action were taken. "

16.d. Vote to accept the decision of the Superintendent to deny the transfer of students A & B for the 2025-2026 school year.

17. Proposed Executive Session to discuss the employment, hiring, appointment, promotion, disciplining, or resignation of an employee as listed in Addendum A, B, & C, as authorized by 25 O.S. § 307 (B)(1). 

17.a. Vote to convene or not to convene into Executive Session.

17.b. Acknowledge return to open session.

17.c. Executive Session minutes compliance announcement.
"Let the record reflect that the Board voted to enter into executive session at 7:31  PM and exited executive session at  7:52 PM. The board discussed only agenda item number 17, employee of personnel on addendums A, B, and C. No votes or action were taken."

17.d. Discussion and possible board action on the employment of personnel in Addendum A for the 25-26 school year as authorized by 25 O.S. Sec. 307(B)(1).

17.e. Discussion and possible board action on the resignations of employees in Addendum B for the 2025-2026 school year as authorized by 25 O.S. Sec. 307(B)(1).

17.f.  Discussion and possible board action on the employment of personnel in Addendum C for the 25-26 school year as authorized by 25 O.S. Sec. 307(B)(1).

18. INFORMATION ITEMS:
First  board meeting of new school year is August 12th
New Teacher Orientation August 7th
Teachers are back August 11th
First Day of School August 14th

19. BOARD MEMBER COMMENTS

20. SUPERINTENDENT REPORT

21. ADJOURNMENT