September 11, 2023 at 6:00 PM - Wrenshall Board of Education
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1. Call to Order
Speaker(s):
Chairperson
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2. Pledge of Allegiance
Speaker(s):
Chairperson
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3. Roll Call
Speaker(s):
Chairperson
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4. Adoption of Agenda
Speaker(s):
Chairperson
Attachments:
()
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5. Recognition of Visitors
Speaker(s):
Chairperson
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5.a. Public Comment
Speaker(s):
Chairperson
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6. Regular Business
Speaker(s):
Chairperson
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6.a. Approval of Minutes
Speaker(s):
Chairperson
Description:
Approval of official minutes for the August 7 regular meeting and the August 29 work session.
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6.b. Accept Business Office Report
Speaker(s):
Jeff Pesta
Description:
The business office report includes the combined July/August invoice for purchased business manager services from the McGregor District and an updated projection on closing balances for FY23. Also included are the August revenues and expenses, including a report of actual vs. budgeted projections.
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7. Informational Items
Speaker(s):
Chairperson
Description:
Regular Business
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7.a. Principal's Report
Speaker(s):
Michelle Blanchard
Description:
Optional Informational Principal's report
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7.b. Activities Director's Report
Speaker(s):
Luke Wargin
Description:
Optional Informational Activities Director's report
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7.c. Revisions to Raptor Sports Cooperative Agreement
Speaker(s):
Chairperson
Description:
Discussion regarding potential updates to the cooperative agreement working document.
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7.d. Community Education Report
Speaker(s):
Ashley Laveau
Description:
Optional Informational Report from the Community Education Coordinator
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7.e. Enrollment Report
Speaker(s):
Jeff Pesta
Description:
Monthly snapshot of current enrollment statistics
Attachments:
()
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7.f. Superintendent's Report
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7.g. Preview Draft Addendum to Policy 206 - Public Participation in School Board Meetings
Speaker(s):
Jeff Pesta
Attachments:
()
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7.h. Outdoor Scoreboard Status and Possible Fundraising
Speaker(s):
Ben Johnson
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7.i. Board Director or Committee Reports
Speaker(s):
Chairperson
Description:
This is an opportunity for individual directors or committees to share information or reports with the full board.
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8. Action Items
Speaker(s):
Chairperson
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8.a. Approve Student Handbooks and Co-Curricular/Extra Curricular Transportation Waiver for 2023-2024 School Year
Speaker(s):
Michelle Blanchard
Description:
The elementary and secondary handbooks are intended to communicate information, procedures, and expectations to students and their families. It may reference, but does not supersede policy or statute. The transportation waiver is an option for the Principal or Activities Director to consider when alternate transportation options are necessary.
Attachments:
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8.b. Policy Review Cycle
Speaker(s):
Mary Carlson
Description:
Policies on final read and ready for approval
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8.c. Response to Invitation to Meet with Carlton School Board
Speaker(s):
Chair
Description:
The board will consider returning correspondence to the Carlton School Board regarding an invitation to meet.
Attachments:
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8.d. Acceptance of Donations
Speaker(s):
Chairperson
Description:
No new donations for consideration.
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8.e. Approve Part-Time Superintendent Goals
Speaker(s):
Chair
Attachments:
()
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8.f. Speech Therapy and School Psychologist Purchased Services
Speaker(s):
Jeff Pesta
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8.g. Set Substitute Pay Rates for Fiscal Year 2024
Speaker(s):
Jeff Pesta
Attachments:
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8.i. Jump Start 4 Kindergarten Agreement
Speaker(s):
Jeff Pesta
Description:
This is a county-wide data collection system utilized to increase kindergarten readiness and is required for our Parent Aware rating.
Attachments:
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8.j. Approve School Cancellation Guidelines
Speaker(s):
Jeff Pesta
Description:
This task needs further development and should be tabled definitely to the October 16 regular board meeting. The board will have the opportunity to provide feedback on the draft document at the October 11 work session.
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8.k. Consideration of Additional Separation Compensation for Former Employee
Speaker(s):
Jeff Pesta
Description:
The full board was unsure of the procedure for consideration of additional employee separation compensation during the annual budget approval process. The board does have the authority to approve additional compensation beyond the negotiated agreements. However, it is limited to specific action approved by a majority of the board while in session.
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8.l. Certify the Maximum Proposed Levy for 2023 Payable 2024
Speaker(s):
Jeff Pesta
Description:
Certifying the maximum proposed levy to Carlton County enables the district to make any adjustments necessary prior to certifying the final levy following the December 18, Truth in Taxation Hearing.
Attachments:
()
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8.m. Hiring Request
Speaker(s):
Jeff Pesta
Description:
Request approval to post for a replacement for Ashley Laveau as Wrens Club Coordinator. Ashley will continue in her position as Community Education Coordinator. She is willing to delay her resignation from Wrens Club until a replacement is hired.
Attachments:
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8.n. Ad-Hoc Committee Assigned to Review First Grade Class Size Options
Speaker(s):
Chairperson
Description:
The initial enrollment for first grade is 25 students, which may not provide an equal opportunity for all students to get enough direct support in developing their foundational skills.
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8.o. Extension of the Scoreboard Fundraising Effort
Speaker(s):
Ben Johnson
Description:
The district has reached the initial goal of fundraising to purchase and install new scoreboards with shot clocks in the main gym. The football field scoreboard is extremely outdated and the fundraising group seek approval for an extension of their efforts to include that update.
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8.p. Authorization to Replace Ductwork Damaged by Snow
Speaker(s):
Eric Ankrum
Description:
The district filed an insurance claim for damaged ductwork on the roof above the gym. The claim adjustment supports repairing or replacing the ductwork at no additional cost to the district. The Building and Grounds Committee had met with ARI, the construction manager, and negotiated the inclusion of a metal penthouse above the ductwork to prevent new damage under similar snow conditions in the future.
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8.q. Final Payment to ARI for Construction Management Services
Speaker(s):
Eric Ankrum
Description:
The Building and Grounds Committee recommends approving final payment as only minor issues remain to be resolved in closing out the construction project.
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9. Future Meetings
Speaker(s):
Chairperson
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9.a. Set World's Best Workforce Hearing
Speaker(s):
Chair
Description:
The hearing will be scheduled for 5:45 p.m. on December 18.
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9.b. Set Truth and Taxation Meeting
Speaker(s):
Chair
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9.c. Next Regular Meeting
Speaker(s):
Chairperson
Description:
Confirm work session on October 11 and regular board business meeting on October 16, 2023 at 6:00 p.m. at the school media center.
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10. Adjournment
Speaker(s):
Chairperson
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