July 17, 2025 at 2:00 PM - Regular Board Meeting

1.  OPENING

a. Call to order and roll call

b. Statement of Compliance with the Open Meeting Act

c. Public Comments

d. Superintendent’s Spotlight - Justin Hunt - Comments and video(s) highlighting student and school events, activities, and accomplishments

2.  GOVERNANCE

a. Board Committee Reports

b. Consideration and possible action to rescind the Epic Charter Schools Carver Governance Policy 

c. Consideration and possible action to approve the Board Committee Structure Policy 

d. Consideration and possible action to approve the Board Member Code of Conduct Policy 

e. Consideration and possible action to approve the Reimbursement Board Member Expenses Policy

f. Consideration and possible action to set up a Superintendent Search Committee.  Members will be selected by the Board President and they will report back to the Board 

3.  LEADERSHIP/ADMINISTRATION

a. Superintendent Report - Student Enrollment, Student Highlights, and School Update 

b. Finance Update 

c. Consideration and possible action on financial statements for the period ending May 31, 2025 

d. Consideration and possible action to approve the FY26 Contract Approval Form for Regent Bank for Line of Credit Origination Fees 

e. Consideration and possible action to approve the FY26 Purchase Order Request for the Internal Revenue Service

f. Consideration and possible action to instruct General Counsel to consult a tax attorney regarding the Internal Revenue Service 

4. CONSENT AGENDA (Action)

a. Consideration and possible action on the minutes of the Epic Charter School June 17, 2025 Special Board Meeting

b. Consideration and possible action to accept the FY25 purchase orders/encumbrances, and payroll activity

c. Consideration and possible action to accept the FY26 purchase orders/encumbrances, and payroll activity

d. Consideration and possible action on employee changes 

e. Consideration and possible action to approve the Cell Phone Use in School Policy 

f. Consideration and possible action to approve amendment of the Medication Request and Release Requirements Policy 

g. Consideration and possible action to approve the FY26 Professional Development Plan

h. Notice of the 2025-2026 Epic Charter Schools Employee Handbook 

i. Notice of the 2025-2026 Epic Charter Schools Student & Parent Handbook 

j. Consideration and possible action to approve the FY26 Contract Approval Form for final payment to Tyler Technologies

k. Notice of Memorandum of Understanding (MOU) with Kiamichi Technology Center for Courses, 1763 W. Liberty Rd., Atoka 

l. Notice of Memorandum of Understanding (MOU) with Kiamichi Technology Center for Courses, 107 S. 15th St., Hugo

m. Notice of Memorandum of Understanding (MOU) with Kiamichi Technology Center for Courses, 1410 Old Military Rd., Stigler 

n. Consideration and possible action to approve the FY26 Contract Approval Form (CAF), with TEL Education for students to participate in college courses in the Summer 2025, Fall 2025, and Spring 2026 

o. Consideration and possible action to approve the FY26 Contract Approval Form (CAF), with Oklahoma Christian University for students to participate in college courses in the Summer 2025, Fall 2025, and Spring 2026 through TEL Education

p. Consideration and possible action to approve the FY26 Purchase Order Request for Amazon purchases through the Learning Fund 

q. Consideration and possible action to approve the FY26 Contract Approval Form with AT&T Mobility, LLC for hotspots and wireless services 

r. Consideration and possible action to approve the FY26 Purchase Order Request for UPS for shipping charges for asset returns 

s. Consideration and possible action to approve the FY26 Contract Approval Form, Facility Use Agreement with Boys and Girls Club, for the existing site at 401 S. Seminole Ave., Bartlesville

t. Consideration and possible action to approve the FY26 Contract Approval Form, Facility Use Agreement with the First Baptist Church of Poteau, for the existing site at 300 N. Witte St., Poteau 

u. Consideration and possible action to approve the FY26 Contract Approval Form, Facility Use Agreement with Sapulpa Foundation Church, for the existing site at 7785 S. Hwy 97, Sapulpa

v. Consideration and possible action to approve the FY26 Contract Approval Form, Facility Use Agreement with Temple Baptist Church, for the existing site at 234 Highland St., Shawnee

w. Consideration and possible action to approve the FY26 Contract Approval Form with City Wide Facility Solutions for janitorial services 

x. Consideration and possible action to approve the FY26 Contract Approval Form with Tori Simonyan for Special Education Record Services 

y. Item(s) removed from Consent Agenda for separate discussion and possible action

5.  Executive Session

a. Discussion and possible action to enter into Executive Session pursuant to 25 O.S. § 307(B)(4) for the purpose of confidential communications between a public body and its attorney concerning the Notice of Concern from the Oklahoma State Charter School Board dated June 20, 2025.

a.1. Vote to Convene in Executive Session

a.2. Vote to Acknowledge Return to Open Session

a.3. Statement of Executive Session Minutes

a.4. Discussion and possible action regarding the matters discussed in Executive Session

5.  Adjournment

a. Consideration and vote to adjourn