May 21, 2024 at 6:30 PM - Regular Board Meeting

Description:  Establishment of a quorum

Description:  The Treasurer will provide a report on the library's revenue for the month and year-to-date (YTD),  as well as monthly and YTD expenditures, and monthly disbursements including payroll expenses.

Revenue
Received in April: $75,688.28
YTD Revenue: $6,828,099.17

Expenditures
Expended in April: $474,745.54
YTD Expenditures: $5,584.706.13

Disbursements
$248,116.96 + April Payroll $251,508.17
Grand Total for April Disbursements: $499,625.13

Description:  The Consent Agenda includes items that require Board approval, but that are not expected to require discussion.  All items on the consent agenda can be approved in a single motion. 

If a trustee wishes to discuss an item that is included in the consent agenda before voting, they can ask to have that item removed from the consent agenda, and then it can be taken up separately immediately after the consent agenda is approved.

Description:  The Board can continue holding monthly meetings at 6:30 PM on the third Tuesday of the month by including this in the consent agenda.  If any member of the Board wishes to discuss changing the date or time, this item can be removed from the consent agenda and discussed separately immediately after the consent agenda is approved. 

Description:  Library funds are currently deposited in accounts with the following agencies:

• BMO (Bank of Montreal)
• Ehlers
• Illinois National Bank/Illinois Funds
• Illinois Metropolitan Investment Fund (IMET)

Signatories on these accounts include the Library Director, Library Assistant Director, Library Board President and Library Board Treasurer.  The Library Board President and Treasurer are also signatories on the Friends of the Library account at BMO along with the Friends of the Library President and Treasurer.

If any member of the Board wishes to propose changing the places that library funds are deposited or the designated signatories on library accounts, this item can be separated from the consent agenda, and addressed with a separate motion immediately following approval of the consent agenda. 

Description:  Louise Dimick, APL's Head of Children's Services, will report in person to the Board this month, providing an update on plans for this year's summer reading program. 

Description:  T

Description:  In accordance with state law and APL Resolution # 2004/2005-004, passed by the Library's Board of Trustees on May 11, 2004, "The President of the Board of Trustees, with the advice and consent of the Board of the Trustees, shall designate annually an Ethics Advisor for the Addison Public Library.  The duties of the Ethics Advisor may be delegated to an officer or an employee of the Addison Public Library unless the position  has been created as an office by the Addison Public Library. The Ethics Advisor shall provide guidance to the officers and employees of the Addison Public Library concerning the interpretation of and compliance with the provisions of this Resolution and the State of Illinois ethics laws.  The Ethics Advisor shall perform other duties as may be delegated by the Board of Trustees."

Description:  This annual resolution is what legally allows us to accumulate money in our capital reserve fund. 

(75 ILCS 5/5-8) (from Ch. 81, par. 5-8)     Sec. 5-8. The library board of any public library organized under the provisions of this Act may accumulate and set apart, as reserve funds, for the purchase of sites and buildings, for the construction and equipment of buildings, for the rental and repair of buildings acquired for library purposes, and for planned or emergency repairs and alterations of library buildings and equipment, the unexpended balances of the proceeds annually received from taxes not to excess of the statutory limits, provided the library board in its annual appropriation determination to the corporate authorities specifies that a specific fund is to be or is being accumulated for this purpose and has further resolved to develop and adopt a plan or plans pursuant to this Article. The plan required herein will be developed in general form within 2 years of the adoption of the ordinance establishing a special reserve fund; such plan subsequently may be amended as circumstances may require. No plan is needed for the emergency expenditures from this fund for the repair of an existing library building or its equipment. (Source: P.A. 84-770.)