September 19, 2023 at 6:30 PM - Regular Board Meeting
| Agenda |
|---|
|
1. Call to Order
|
|
2. Roll Call
Description:
Establishment of a quorum
|
|
3. Pledge of Allegiance
|
|
4. Approval of the Agenda
Recommended Motion(s):
Motion to approve the September 19, 2023 Regular Board Meeting agenda.
|
|
5. Public Comment
|
|
6. Bomb Threat Update
Description:
A representative from the Addison Police Department and the Library Director will update the Board on the recent threats of violence received by the Library.
|
|
7. Treasurer's Report
Description:
The Treasurer will provide a report on the library's revenue for the month and year-to-date (YTD), as well as monthly and YTD expenditures, and monthly disbursements including payroll expenses.
Revenue Received in August: $402,772.89 YTD Revenue: $3,793,907.38 Expenditures Expended in August: $571,771.21 YTD Expenditures: $2,126,824.69 Disbursements $211,882.95 +August Payroll $369,483.66 Grand Total for August Disbursements: $581,366.61 |
|
8. Consent Agenda
Description:
Items in the Consent Agenda will be voted on in a single motion unless a Trustee wants to remove an item for further discussion.
Recommended Motion(s):
Approval of the Consent Agenda
|
|
8.A. Approval of Minutes
|
|
8.B. Approval of Bills & Disbursements
|
|
9. Reports
|
|
9.A. Director & Staff Reports
Description:
Gaby Tafolla, APL's Head of Community Engagement will attend the meeting and provide a report to the Board on the Library's outreach activities. The Director and other departments will provide written reports for the Board to review.
|
|
9.B. Statistics
Attachments:
()
|
|
9.C. Building Project Report
|
|
10. New Business
|
|
10.A. ACTION ITEM: Fixed Assets Policy update
Description:
The recommended changes can be found (highlighted in yellow) on pg. 10 of the attached file. (The Fixed Assets policy begins on pg. 9.)
Recommended Motion(s):
Approval of changes to Fixed Assets policy as recommended by the Policy Committee Chairperson
Attachments:
()
|
|
10.B. ACTION ITEM: Employee Selection Policy update
Recommended Motion(s):
Approval of change to the Employee Selection Policy as recommended by the Policy Committee Chairperson.
|
|
10.C. ACTION ITEM: Public service policy updates
Recommended Motion(s):
Approval of changes to the Library's Public Service policies as recommended by the Policy Committee Chairperson.
Attachments:
()
|
|
10.D. ACTION ITEM: Resolution Providing an Administrative Update to the Intergovernmental Agreement with The Library Insurance Management and Risk Control Combination (“LIMRICC”)
Description:
LIMRiCC is an insurance pool we participate in for unemployment. The last update to the IGA that we have with them as members was made in 2015 and changes are needed. This resolution is
includes clerical updates such as the update of LIMRiCC’s address, removal of any reference to an Executive Director as this is outsourced by a contractual agreement with Lauterbach & Amen, LLP and the removal of any reference to JSIP account. JSIP refers to a Joint Self Insurance Program that LIMRiCC no longer offers. The two accounts formerly referred to separately as SHIP and PHIP will be recognized going forward as the Health Insurance Program (HIP).
Recommended Motion(s):
Approval of Resolution 2023_2024-004
|
|
10.E. ACTION ITEM: Resolution Providing A Substantive Update to the Intergovernmental Agreement with The Library Insurance Management and Risk Control Combination (“LIMRICC”)
Description:
LIMRiCC is an insurance pool we participate in for unemployment. The last update to the IGA that we have with them as members was made in 2015 and changes are needed. This resolution includes changes shown by the highlighted portions of the attached IAG including new member procedures, requirements of a terminating member, mandatory LIMRiCC sponsored meetings, and a late fee for PHIP payments.
Recommended Motion(s):
Approval of Resolution 2023_2024-005
Attachments:
()
|
|
10.F. ACTION ITEM: Library Building Project
|
|
10.G. Discussion Item: Serving our Public 4.0 - Chapters 6-9 review
Attachments:
()
|
|
11. Closed Session (if needed)
|
|
12. Correspondence & Announcements
|
|
12.A. Library News
Attachments:
()
|
|
12.B. Other Correspondence
|
|
13. Additional Discussion
Description:
Next month the Library Board will need to review our annual tax levy. I recommend that we hold a committee meeting prior to the regular board meeting to review the draft levy before the Board is asked to vote on it at the regular meeting. I have attached a review document here which briefly outlines the levy process and provides some context. Because this is such an important issue for us (98% or more of our funding comes from the property tax levy) and the Board only goes through this process once a year, I wanted to give you time to review and prepare questions early. If there is anything in this attachment that is not clear or that you have questions about, please let me know or bring your questions to next month's meeting.
|
|
14. Adjournment
|
