December 19, 2025 at 11:30 AM - Special Board Meeting

I. Meeting Called to Order/ Welcome

I.A. Call to order and record members present and absent

I.B. Invocation

II. Introduction of Guests

II.A. Briefings/Recognition

II.B. Public Participation

III. Proposed Non-Action Items:

III.A. Superintendent’s Report

III.B. Board Member Reports

IV. Proposed Consent Agenda

All of the following items, which concern items of routine nature normally approved/accepted at Board meetings, will be approved/accepted by one vote unless any Board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

IV.A. Financial Reports and Recommendations

IV.A.1. Treasurer(s) Reports & Recommendations

IV.A.2. Encumbrance Orders 2025-2026

IV.A.2.a. General Fund - $203,540.52

IV.A.2.b. General Fund Salaries - $69,876.71

IV.A.2.c. Building Fund - $53,944.70

IV.A.2.d. G & E Funds - $3,217.75

IV.A.2.e. Grant Fund - $4,029.01

IV.A.3. Budget Amendment(s):  #6

IV.A.4. Activity Fund/PELL Grant Reports

IV.A.5. Activity Fund Transfers

IV.B. Previous Meeting Minutes: November 13, 2025 - Regular Board Meeting

IV.C. Request(s) for Out-of-State:

IV.C.1. Jaccilynn Mayo
ACTE National Policy Seminar
March 22 - 25, 2026
Arlington, VA
Estimated Cost:  $2,645.00

IV.C.2. Juli McClennahan
ACTE National Policy Seminar
March 22 - 25, 2026
Arlington, VA
Estimated Cost:  $2,845.00

IV.C.3. Christy McCullers
Lindsey Hays
RDH Under One Roof Annual Conference 
July 15 - 20, 2026
National Harbor, MD
Estimated Cost: $3,615.00 (each)

IV.D. Travel Claim Reimbursement(s):

IV.D.1. Bill Coleman

IV.D.2. Dana Gossvener

IV.D.3. Brian McDaniel

IV.D.4. Georganne Westfall

IV.D.5. Eric Ward

IV.E. Date/Time/Place for Next Board of Education Meeting(s)-Regular Meeting on January 15, 2026, @ 11:30 a.m. at the SouthernTech Main Campus, Bob Thomason Board Room

V. Proposed Board Action Items:

V.A. Discussion and possible board action to approve the surplus of the Ford Transit, VIN#1FBZX2CG9JKA95613

V.B. Discussion and possible board action to approve the purchase of a new Ford Explorer, not to exceed $65,000.00

V.C. Discussion and possible board action to approve the purchase of a FinalSite Website Software Bundle in the amount of $52,200.00

V.D. Discussion and possible board action to approve the bus lease proposal with Midwest Bus Sales

V.E. Discussion and possible board action to approve declaring a SouthernTech-owned plasma cutter as surplus and approving an exchange with Thackerville Public Schools for a new plasma cutter, with both items designated as having equal value

V.F. Discussion and possible board action to retain legal services from Hayes, Magrini & Gatewood (HMG) for FY2025-2026

VI. Proposed Executive Session
Proposed Executive Session for the purpose of discussing the employment of the positions listed below, including discussions of information, the disclosure of which would violate confidentiality requirements of State and/or Federal Law, as authorized by Title 25, Oklahoma Statutes Section 307 (B)(1) and (B)(7).

VI.A. Employment, as follows:

VI.A.1. New Hires:

VI.A.1.a. Food Service, effective January 5, 2026

VI.A.1.b. Bus Driver, effective January 5, 2026

VI.A.1.c. Part-time WED Medical Assisting Instructor/Substitute/Adjunct, effective December 4, 2025

VI.A.1.d. Substitute Instructors (2), effective December 19, 2025

VI.A.2. Salary Adjustment(s)/Contract Change(s)/Reassignment(s):

VI.A.2.a. Taryn Wagner, Medical Assisting Instructor, completion of Bachelor's degree, effective January 1, 2026

VI.A.2.b. Jeremiah Cox, from Bus Driver/Custodian to Bus Driver/Grounds Maintenance, effective December 19, 2025

VI.B. Vote to convene or not convene into Executive Session

VI.C. Acknowledgment of Board's Return to Open Session

VI.D. Statement of minutes of executive session

VII. Proposed Personnel Action Items

VII.A. Discussion and possible board action to approve the following employment:

VII.A.1. New Hires:

VII.A.1.a. Food Service, effective January 5, 2026

VII.A.1.b. Bus Driver, effective January 5, 2026

VII.A.1.c. Part-time WED Medical Assisting Instructor/Substitute/Adjunct, effective December 4, 2025

VII.A.1.d. Substitute Instructors (2), effective December 19, 2025

VII.A.2. Salary Adjustment(s)/Contract Change(s)/Reassignment(s):

VII.A.2.a. Taryn Wagner, Medical Assisting Instructor, completion of Bachelor's Degree, effective January 1, 2026

VII.A.2.b. Jeremiah Cox, from Bus Driver/Custodian to Bus Driver/Grounds Maintenance, effective December 19, 2025

VIII. New Business

IX. Adjourn