March 3, 2025 at 5:00 PM - Regular Board Meeting

1. Call to order, roll call of members to establish a quorum

2. Acknowledgment of Guests:

3. Public Participation:

4. Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

4.A. Minutes of the regular board meeting of February 3, 2025

4.B. Items as surplus to be disposed of by the district

4.C. Employment of personnel for temporary and part-time positions

4.D. Student fundraisers

5. Financial Report Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

5.A. Encumbrances from the general fund for purchase order numbers 1200 to 1329 in the amount of $109,260.26

5.B. Change orders from the general fund for purchase orders 10, 11, 30-35, 46, 67, 71, 77, 87, 90, 124, 142, 153, 317, 343, 356, 360, 361, 369, 635, 918, 979, 1017, 1040, 1045, 1048, 1056, 1094, 1097, 1117, 1121, 1127, 1129, 1132, 1142, 1143, 1148, 1156, 1160, 1161, 1168, 1170, 1174-11779, 1184, 1185, 1191, 1192, 1193, 1196, 70085, and 70098 in the amount of $20,704.96

5.C. Change in appropriations in the general and building funds with no change in bottom line totals

5.D. Treasurer's report

5.E. Activity fund reports and adjustments

6. Superintendent's Report:

6.A. Report of Student Contests.

6.B. Discussion of Financial Disclosure for Board Members.

6.C. Discussion and possible action to send students and instructors to National Contests and pay expenses. (Possible Board Action)

6.D. Discussion and possible action on the Marketing Plan for FY2026.  (Possible Board Action)

6.E. Discussion and possible action on a contract for services with ADPC for F2026. (Possible Board Action)

6.F. Proposed executive session to discuss the employment of Professional Staff for FY 2025-2026 (25 O.S. § 307 (B)(1)). (Possible Board Action) See list of Professional Services staff below.

PROFESSIONAL STAFF EMPLOYMENT CONSIDERATION FOR FY 2025-2026
FY2025 CURRENT ASSIGNMENT:

Melinda Barton – Director of Marketing – Alva & Fairview
Scott Brown – BIS Coordinator – Fairview
Sharon Corder – TANF Navigator – Alva & Fairview
Gregory Graham – IT Director – Alva & Fairview
Charlotte Hadwiger – BIS/ACD Director – Alva
Robert Adam Honeyman – BIS Coordinator – Alva
Jade Jantzen - IT Technician - Fairview
Halah Nusser – BIS Health Coordinator – Alva
Melissa Powell – BIS Health Coordinator – Fairview
Haley Ragan - Ag and Small Business Development Coordinator - Alva & Fairview
Ashlee Sneary  – Director of Finance – Alva & Fairview
Jason Wallace – BIS/ACD Director – Fairview
Denise Whitehead – TANF Navigator – Woodward
Sonja Williams – Human Resources/Financial Aid Director – Alva & Fairview

6.F.1. Possible vote to convene in executive session. (Possible Board Action)

6.F.2. President’s acknowledgment of the board’s return to open session.

6.F.3. Clerk’s executive session compliance announcement.

6.G. Discussion and possible action on the employment of the Professional Staff for FY 2025-2026.  (Possible Board Action)  See full list above. 

7. New Business: in accordance with Oklahoma Stat. title 25, §311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.

8. Announcements:
March 17-21, 2025 - Spring Break
April 1, 2025 – TUESDAY Next Regular Board Meeting – Alva Campus
April 4-7, 2025 - NSBA Conference - Atlanta, GA

 

9. Adjourn