February 3, 2025 at 5:00 PM - Regular Board Meeting

1. Call to order, roll call of members to establish a quorum

2. Acknowledgment of Guests:

3. Public Participation:

4. Presentation: FY2024 Annual Audit Report by a representative of the firm of S&B CPA's and Associates, PLLC followed by a discussion and possible action on the annual audit.  (Possible Board Action).

5. Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

5.A. Minutes of the regular board meeting of January 6, 2025

5.B. Items as surplus to be disposed of by the district

5.C. Employment of personnel for temporary and part-time positions

5.D. Student fundraisers

6. Financial Report Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

6.A. Encumbrances from the general fund for purchase order numbers 1077 to 1199 and 70099 in the amount of $126,145.41

6.B. Change orders from the general fund for purchase order numbers 74, 95, 114, 211, 270, 326, 353, 393, 412, 468, 619, 660, 712, 729, 734, 821, 844, 845, 878, 893, 913, 914, 930, 931, 951, 955, 985, 1027, 1031, 1033, 1043, 1045, 1046, 1053, 1055, 1058, 1060, 1061, 1069-1072, 1075, 1076, 70034-70052, 70054-70064, 70066-70078, 70080-70085, 70091, 70093-700995, and 70098 in the amount of ($13,517.77)

6.C. Change in appropriations in the general and building funds with no change in bottom line totals

6.D. Treasurer's report

6.E. Activity fund reports and adjustments

7. Superintendent's Report:

7.A. Report of Student Contests

7.B. Discussion and possible action to approve campus calendars for FY2025-2026. (Possible Board Action).

7.C. Discussion and possible action to update the Activity Fund Code List for FY2025. (Possible Board Action)

7.D. Discussion and possible action to approve the donation of a vehicle to the Automotive Technology program on the Alva Campus. (Possible Board Action)

7.E. Proposed executive session to discuss the employment of a Business and Industry Services Health Coordinator for the Alva Campus for FY2025 and re-employment of Alva Campus Assistant Superintendent Jeremy Eaton and Fairview Campus Assistant Superintendent Colt Shaw for FY2026 (25 O.S. § 307 (B)(1)).  (Possible Board Action)

7.E.1. Possible vote to convene into executive session. (Possible Board Action)

7.E.2. President's acknowledgement of the board's return to open session.

7.E.3. Clerk's executive session compliance announcement.

7.F. Discussion and possible action to approve the employment of a Business and Industry Services Health Coordinator for the Alva Campus for FY2025. (Possible Board Action)

7.G. Discussion and possible action to approve or disapprove re-employment of Alva Campus Assistant Superintendent Jeremy Eaton for FY2026. (Possible Board Action)

7.H. Discussion and possible action to approve or disapprove re-employment of Fairview Campus Assistant Superintendent Colt Shaw for FY2026. (Possible Board Action)

8. New Business: in accordance with Oklahoma Stat. title 25, §311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.

9. Announcements:
March 3, 2025 – Next Regular Board Meeting – Fairview Campus
March 17-21, 2025 - Spring Break
April 4-7, 2025 - NSBA Conference

10. Adjourn