May 20, 2025 at 5:30 PM - Business Meeting
| Agenda |
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I. Recognition
Speaker(s):
Ms. Alison Sherman, School Board Chair
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II. Public Comment
Speaker(s):
Ms. Alison, School Board Chair
Description:
Up to fifteen speakers will be allotted three minutes each to speak.
The school board encourages community input. While comments and questions are welcome, law prohibits the board from discussing concerns about individual employees or students in a public meeting. The board will not deliberate, discuss, or engage in conversation with speakers. However, the board may ask administration to review the concern(s) presented. Speakers must present their testimony in a respectful manner. Vulgarity, character attacks, malice or specific complaints identifying staff or students by name or implication will not be permitted. We will stop the proceedings immediately if employee or student privacy issues are raised and direct the speaker to forward comments regarding individual employees or students to the superintendent. |
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III. Call to Order
Speaker(s):
Ms. Alison Sherman, School Board Chair
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IV. Roll Call
Speaker(s):
Ms. Alison Sherman, School Board Chair
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V. Pledge of Allegiance
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
The Pledge of Allegiance will be recited prior to the approval of the meeting agenda.
I pledge Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all. |
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VI. Approval of Agenda
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Once quorum has been established the School Board Chair will request approval of the meeting agenda.
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VII. Student Report
Speaker(s):
Ms. Maysen Puhrmann and Ms. Ainsley Smith, Student Representatives
Description:
The Student Board Members will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed and the meeting date. Topics generally include announcement of academics, activities, arts and athletics. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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VIII. Superintendent Report
Speaker(s):
Dr. Mike Funk, Superintendent
Description:
Each meeting the Superintendent will provide an update on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. Topics generally include announcement of attendance at district events, communications items, informational items and correspondence items worth noting. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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IX. Board Chair Report
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Each meeting the Board Chair board will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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X. Consent Agenda
Description:
The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this ‘package’ of items together in one motion.
A. School Board Meeting Minutes, April 22, 2025
B. School Board Meeting Minutes, May 6, 2025 C. Payment of Invoices, May 3-16, 2025 D. Policy 531 - Pledge of Allegiance E. New Lake Elmo Elementary Entrance and Intersection Traffic Signals F. Community Ed Casual Employee Wages G. Agreement to Extend Probationary Period H. Memorandum of Agreement (MOA) Custodial Aide - Custodial Contract I. Human Resources Personnel Report |
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X.A. School Board Meeting Minutes, April 22, 2025
Speaker(s):
Ms. Katie Hockert, School Board Clerk
Description:
A copy of the minutes is included for your review.
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X.B. School Board Meeting Minutes, May 6, 2025
Speaker(s):
Ms. Katie Hockert, School Board Clerk
Description:
A copy of the minutes is included for your review.
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X.C. Payment of Invoices, May 3 - 16, 2025
Speaker(s):
Ms. Marie, Chief Financial Officer
Description:
A copy of the register has been distributed to the Board members.
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X.D. Policy 531 - Pledge of Allegiance
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
A copy of the policy is included for your review.
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X.E. New Lake Elmo Elementary Entrance and Intersection Traffic Signals
Speaker(s):
Mr. Mark Drommerhausen, Executive Director of Operations
Description:
Background: Stillwater Area Public Schools collaborated with the City of Lake Elmo and Washington County to develop a plan to manage traffic for the New Lake Elmo Elementary. This plan consists of two components.
The first component is to install a traffic signal system at the school’s entrance along County State Aid High (CSAH) 10. This entrance will mainly be used by parents, students and staff of the New Lake Elmo Elementary and will be utilized to keep traffic moving in a safe and efficient manner both in and out of the school site. The second part of the traffic plan is to install a temporary wood pole traffic signal system at the intersection of CSAH 10 and 17. This temporary system will be used to control both pedestrians and vehicles at the intersection. A permanent system to manage pedestrians and traffic will be installed at a later time by Washington County. The District was given a proposal by Neo Electric through a Change Order totaling $445,554.70 to provide and install both traffic signal systems. This proposal complies with the estimate of $454,079.25 from Washington County. NEO Electric is the electrical contractor for the New Lake Elmo Elementary. They have experience installing traffic signals for the Minnesota Department of Transportation and Washington County and are qualified to do this work. Kraus-Anderson Construction Company recommends proceeding with the proposal to install the traffic signals. Administration is requesting approval to proceed with the Change Order for Neo Electric totaling $445,554.70. Location(s): New Lake Elmo Elementary Project Name: New Lake Elmo Elementary Entrance and Intersection Traffic Signals Fund: 2024A School Building Bonds Item: Installation of two traffic signal systems Amounts: Change Order for Neo Electric for a total of $445,554.70 |
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X.F. Community Education Casual Wages
Speaker(s):
Ms. Annette Sallman, Executive Director of Community Services
Description:
Casual wages for June 1, 2025- May 31, 2026 as attached.
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X.G. Agreement to Extend Probationary Period
Speaker(s):
Ms. Kristine Carlston, Executive Director of Human Resources
Description:
The following agreement is included for your review.
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X.H. Memorandum of Agreement (MOA) Custodial Aide - Custodial Contract
Speaker(s):
Ms. Kristine Carlston, Executive Director of Human Resources
Description:
A copy of the MOA is included for your review.
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X.I. Human Resources Personnel Report
Speaker(s):
Ms. Kristine Carlston, Executive Director of Human Resources
Description:
A summary of personnel transactions for the month is included for your review.
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XI. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
Description:
Nothing to report.
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XII. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
Description:
Nothing to report.
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XIII. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
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XIII.A. Action: 2024-2026 St. Croix Paraprofessional Association (SCPA) Master Contract
Speaker(s):
Ms. Kristine Carlston, Executive Director of Human Resources
Description:
The SCPA Cover Sheet has been included for your review.
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XIII.B. Report: Phone Policy Implementation Update
Speaker(s):
Ms. Carissa Keister Chief of Staff
Description:
The board will receive an update on the phone policy implementation.
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XIII.C. Report: 2025-26 Budget and Legislative Update
Speaker(s):
Ms. Marie, Chief Financial Officer
Description:
The board will receive a 2025-26 budget and legislative update.
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XIII.D. First Reading 524 Internet and Technology Acceptable Use and Safety Policy
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
A copy of the policy is included for your review.
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XIII.E. Second Reading: Policy 516 - Student Medication and Telehealth
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
The policy is included for your review.
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XIII.F. Approval: Policy 516 - Student Medication and Telehealth
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
The policy is included for your reivew.
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XIII.G. Third Reading: Policy 606.5 - Library Materials
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
The policy is included for your review.
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XIII.H. Approval: Policy 606.5 - Library Materials
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
The policy is included for your review.
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XIII.I. Revoke: Policy 625 - Media Center/Library
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
The policy is included for your review.
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XIV. Strategic Direction D: Develop strong partnerships with the communities we serve
Description:
Nothing to report.
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XV. Adjournment
Speaker(s):
Ms. Alison Sherman, School Board Chair
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XVI. Attachments
Description:
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