January 8, 2024 at 5:30 PM - Reorganization Meeting
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1. Call to Order and Pledge to Flag
Speaker(s):
Board Chair
Agenda Item Type:
Procedural Item
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2. Approve Agenda
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Action Item
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3. Reorganization of the Board
Agenda Item Type:
Procedural Item
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3.1. Chair
Agenda Item Type:
Procedural Item
Description:
The acting chair will ask for nominations for the position of chair. Upon election of the chair, that person will begin to chair the meeting.
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3.2. Clerk
Agenda Item Type:
Procedural Item
Description:
The chair will ask for nominations for the position of Board Clerk.
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3.3. Treasurer
Agenda Item Type:
Procedural Item
Description:
The Chair will ask for nominations for the position of Clerk.
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3.4. Vice Chair
Agenda Item Type:
Procedural Item
Description:
The Chair will ask for nominations for the position of Vice Chair.
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3.5. Committee Assignments
Agenda Item Type:
Procedural Item
Description:
Board members should visit with the chair regarding which committees they would be interested in serving. The chair will make assignments and a final list will be approved at the February regular board meeting. Previous assignments will be honored until new appointments are approved or directed by the chair.
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4. Set Official Board Meeting Dates and Times
Agenda Item Type:
Action Item
Description:
See attached calendar. All meetings will begin at 5:30 p.m. except for the December 16 work session which will begin at 6:00 p.m. for the Truth in Taxation Hearing.
Attachments:
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5. Set Official Board Salaries
Agenda Item Type:
Action Item
Description:
The 2023 rates were:
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6. Set Official Publication
Agenda Item Type:
Action Item
Description:
The official publication needs to be established. The official publication has been the Pine and Lakes Echo Journal.
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7. Set Official Depositories
Agenda Item Type:
Action Item
Description:
The following resolution is proposed for adoption: Be it resolved that the official depositories for Pine River-Backus Schools for 2024 shall be: Pine River State Bank and Minnesota School District Liquid Asset Fund.
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8. Authorize Personnel to Make Investments and Other Banking Transactions
Agenda Item Type:
Action Item
Description:
The board needs to authorize the following individuals to make investment of school district funds and other banking transactions: the Superintendent; the Business Manager; the Human Resource Director; the Board Chair, the Clerk; and the Treasurer.
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9. Renew District Memberships in Organizations
Agenda Item Type:
Action Item
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9.1. Minnesota School Boards Association
Agenda Item Type:
Information Item
Description:
MSBA provides services to school board members and administrators. Some of the areas include: school board member training, policy services, lobbying and assistance on legal and technical issues. 2023-24 membership was $4,353 plus $750 for policy services.
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9.2. Central Minnesota ERDC
Agenda Item Type:
Information Item
Description:
CMERDC is a non-profit organization that serves as the volume purchaser for central Minnesota schools. In addition to paper and other supply items, they sell equipment, furniture, computers, copy machines, etc. and provide maintenance on the equipment. CMERDC also serves computer programs used in payroll and finance.
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9.3. Sourcewell
Agenda Item Type:
Information Item
Description:
Sourcewell provides services out of Staples, MN including: spelling bee, knowledge bowl, education consulting and certain low incidence special services. Fees are accessed for each service provided.
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9.4. Minnesota State High School League
Agenda Item Type:
Information Item
Description:
The High School League provides services to extra-curricular activities including coordination of sectional and state tournaments and establishment of league rules that govern student participants. 2023-24 membership fee was $1525.
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9.5. Cass County Economic Development Corporation
Agenda Item Type:
Information Item
Description:
Cass County Economic Development Corporation provides assistance to entrepreneurs looking to open business throughout Cass County. Services include: loan packaging, coordination of financing and public loan funds. Business membership for 2023 was $375.
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9.6. Pine River Chamber of Commerce
Agenda Item Type:
Information Item
Description:
The Pine River Chamber of Commerce actively works to promote the City of Pine River and area businesses. Business membership for 2023-24 is $400.
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9.7. Minnesota Rural Education Association
Agenda Item Type:
Information Item
Description:
MREA is an association of school districts located in non-metropolitan Minnesota. The organization was founded in 1985 by a group of school board members and administrators who believed that non-metro school districts needed a clearer voice in St. Paul. 2023-24 dues were $2063.
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10. Set Mileage Reimbursement Rate for Claims Incurred After January 1, 2024
Agenda Item Type:
Action Item
Description:
The administrative recommendation is to set the 2024 mileage rate at $.67 per mile (the IRS standard rate for 2024) for all approved staff travel.
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11. Set Meal Reimbursement Rate for Claims Incurred after January 1, 2024
Agenda Item Type:
Action Item
Description:
The recommendation is to reimburse meals only when staff travel requires an overnight stay. The reimbursement rates for 2023 were:
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12. Set District Legal Counsel and Identify those with Authority to Contact
Agenda Item Type:
Action Item
Description:
The District legal counsel has been Kennedy and Graven. The recommendation is to stay with that firm. The recommended personnel with authority to contact legal counsel are the Board officers, Superintendent and designee.
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13. Adopt a Resolution Establishing Combined Polling Places for School District Elections Not Held on the Day of a Statewide Election
Agenda Item Type:
Action Item
Attachments:
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14. Adjourn
Agenda Item Type:
Procedural Item
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