Tuesday, June 13, 2023 Executive Session- 5:30 Re: (ORS 192.660(2)(e)) & (ORS 192.660(2)(d)), Retirement and Recognition Celebration 6:00, Regular Business Meeting- 6:30 - Lincoln County School District Business Meeting of the Board
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1. Call to Order & Reading of Land Acknowledgment
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2. Roll Call- Establishment of a quorum
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3. Recess into Public Hearing for 2023-2024 Approved Budget
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3.a. Public Hearing
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4. Adjourn Public Hearing, Resume Business Meeting
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5. Introductions
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6. Communications
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(During this time the audience will have the opportunity to speak to the Board. Anyone wishing to address the Board is asked to complete a "Board Communication Request" form, available from the board secretary. The chairman reserves the right to limit the time allotted to each presenter. It is requested that those addressing the board state their name for the record.)
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6.a. Written
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6.b. From the Audience (This time is reserved for public comment on topics published on the Board's agenda)
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6.c. Recognition
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6.c.1. Tom Moore Memorial Award
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6.d. LCEA Report
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7. Consultant Reports/Staff Reports/Student Reports
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7.a. Area Report - Newport High School & Newport Middle School
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Outdoor School Photo: https://photos.app.goo.gl/jc4uDRhU7Qi72kwx7
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7.b. Student Report
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Student Report Video - Newport High School: https://youtu.be/X3vJEN6gzpI
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7.c. Financial Report
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7.c.1. May 2023 Financial Reports
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7.d. First Student Report (Written)
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8. Board Reports
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9. Superintendent's Report
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9.a. South Beach Property Update
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9.b. Final Goals & Measures Report
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9.c. School/Program Updates - Compass Online School & Future Bound
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10. Adoption of the Consent Calendar
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(Consent Calendar agenda items are designated by the Board to be adopted in a single motion unless an individual Board member or the Superintendent requests an item be removed for consideration. Action on matters of a routine matter is addressed in one motion to conserve time for other deliberation by the Board.)
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10.a. Minutes of the Board
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10.b. Human Resources
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10.b.1. Board Personnel Action
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Regular personnel action requiring Board approval.
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10.c. Board
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10.c.1. Second Reading of Policy
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10.c.2. 2023-2024 Board Meeting Calendar
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11. Action Items
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(Decision Items are those that have been presented to the Board for discussion and questions at a prior meeting. Some circumstances may dictate a Decision Item without prior discussion.)
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11.a. Business Services
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11.a.1. Appropriations Transfer
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11.b. Facilities & Maintenance/Transportation/Food Services
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11.b.1. Sodexo Food Services Contract
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11.b.2. Transportation Contract Renewal
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The current contract for transportation services with First Student, Inc is set to expire June 30, 2023.
The attached draft renewal contract through June 30, 2024 represents a 5% increase over the current year's amount. The increase is based on contract terms stating that the annual increase will be adjusted on July 1 at the start of each new contract year based on the US Dept of Labor BLS CPI-W (US City Average for Urban Wage Earners and Clerical Workers Index) for November to November of the prior contract year. The CPI-W value for November 2021 to November 2022 was 7.12%. Per the contract, if the average change is greater than a 5% increase, then the adjustment shall not exceed 5%. Staff recommend approval of this contract renewal amendment.
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11.b.3. Custodial Contract Renewal
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The current contract for custodial services with Sodexo America, LLC is set to expire June 30, 2023.
The attached draft renewal contract adds 2.0 FTE and represents a 6.06% increase over the current year's amount. The increase is based on contract terms stating that the annual increase will be based on the BLS CPI-W (Urban Wage Earners and Clerical Workers Index) for November to November of the prior contract year. That CPI value was 7.12%. The contract requires that if the CPI-W is over 5%, the total increase will be 5% plus 1/2 of the additional increase. Staff recommend approval of this renewal contract amendement.
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11.c. Board
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11.c.1. Designation of District Office and Compass K12 Online School
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11.c.2. Resolution Adopting the 2023-24 Budget
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12. Items of Information & Discussion
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(Discussion Items are presented for the Board’s consideration, discussion and questions. Discussion Items will be considered for Decision at a subsequent meeting. Information items are for information only.)
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12.a. Facilities & Maintenance/Transportation/Food Services
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12.a.1. Holly Farm Grading Bid Update
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12.a.2. Summer Projects 2023
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If there are any questions about projects, please ask Rich Belloni.
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12.b. Board
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12.b.1. Public Comment (This time is reserved for general public comment to the Board)
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12.b.2. Draft 23-24 Organizational Resolution
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Attached you will find a draft of the annual organizational resolution.
The superintendent's name has been updated as well as the mileage and per diem rates. All updated items are highlighted.
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12.c. Other
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12.c.1. Reminders/Announcements
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12.d. Adjournment
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