Tuesday, April 11, 2023 Tech Demo 5:00 at Taft 7-12, Executive Session- 5:30 Re: (ORS 192.660(2)(e)) & (ORS 192.660(2)(a)), Regular Business Meeting- 6:30 - Lincoln County School District Business Meeting of the Board

Description: 

(ORS 192.660(2)(e)) & (ORS 192.660(2)(a))

Description:  (During this time the audience will have the opportunity to speak to the Board. Anyone wishing to address the Board is asked to complete a "Board Communication Request" form, available from the board secretary. The chairman reserves the right to limit the time allotted to each presenter. It is requested that those addressing the board state their name for the record.)

Description:  (Consent Calendar agenda items are designated by the Board to be adopted in a single motion unless an individual Board member or the Superintendent requests an item be removed for consideration.  Action on matters of a routine matter is addressed in one motion to conserve time for other deliberation by the Board.)                   
 

Description:  Regular personnel action requiring Board approval.

Description:  (Decision Items are those that have been presented to the Board for discussion and questions at a prior meeting.  Some circumstances may dictate a Decision Item without prior discussion.)
 

Description:  Pursuant to the District's RFP for a Food Service Management Company issued on February 14th, four vendors attended the pre-bid meetings and tours but only two vendor proposals were received. These proposals were scored by a committee on March 23, 2023.

The apparent successful proposer was Sodexo America, LLC and the scoring summary is attached.

Staff is asking the board to approve the Intent to Award a contract to Sodexo America, LLC and allow staff to begin contract negotiations. Staff requests this approval at the April 11, 2023 meeting, as attached in the draft, so that the notice may be posted on Oregon Buys on April 12, 2023 per the RFP schedule.

The required seven-day protest period will begin April 12th and end on April 19, 2023. If any protests are received by April 19th, staff will halt contract negotiations, notify the board and look to ODE for guidance.

Per the RFP schedule, ODE must approve the draft contract based on their template by April 28, 2023. The contract will be presented to the board for consideration at their regular board meeting on May 9, 2023 for approval at the June 13th regular board meeting. The contract must be signed, executed and sent to ODE no later than June 30, 2023.

Description:  (Discussion Items are presented for the Board’s consideration, discussion and questions.  Discussion Items will be considered for Decision at a subsequent meeting.  Information items are for information only.)
 

Description:  On April 12, 2022 the board approved Oregon Coast Bank for banking services from July 1, 2022 through June 30, 2023. To coincide with this award, effective July 1, 2022, Policy DG - Banking was suspended until 6/30/23. This policy requires the District to solicit competitive quotes for District banking every five years.

Staff proposes extending the appointment of Oregon Coast Bank (OCB) for District banking services and suspending Policy DG - Banking by five years, or through June 30, 2028.

The bank provides excellent services, has competitive rates and is a local bank heavily invested in the community with branches located in all four areas of the county. OCB provides interest rates above those provided by the state's Local Government Investment Pool, and is collateralized and approved by the state for our use. Many other banks in the area are not approved by the state for the investment of school district funds.

This recommendation is further based on the recent mergers of two other major banks in the area, one with a relatively unknown WA bank and the other with the Bank of Montreal. Staff would prefer to stay with a local bank that has a proven track record and a history of serving our local communities and families, keeping local resources local.

Description:   

• April - Budget Committee Training - TBD
• April 20th - Leadership gathering at 5:30 at Best Western
• April 25th - Board Work Session at 5:00 at TLC
• May 9th Board Meeting location will be at Yaquina View Elementary.
• May 17th at 6:00 & 18th at 7:00 - Centennial Concerts at Newport Middle time TBD
• May 23rd - Board Work Session at 5:00 at TLC
• May 23rd - Budget Committee Meeting #1 - 7:00 at TLC
• May 25rd - Budget Committee Meeting #2 - 7:00 at TLC (If needed)
• May 30rd - Budget Committee Meeting #3 - 7:00 at TLC (If needed)