Tuesday, November 8, 2022 Executive Session- 5:30 Re: (ORS 192.660(2)(e)) Regular Business Meeting- 6:30 - Lincoln County School District Business Meeting of the Board
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1. Call to Order & Reading of Land Acknowledgment
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2. Roll Call- Establishment of a quorum
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3. Introductions
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4. Communications
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(During this time the audience will have the opportunity to speak to the Board. Anyone wishing to address the Board is asked to complete a "Board Communication Request" form, available from the board secretary. The chairman reserves the right to limit the time allotted to each presenter. It is requested that those addressing the board state their name for the record.)
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4.a. Written
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4.b. From the Audience (This time is reserved for public comment on topics published on the Board's agenda)
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4.d. LCEA Report
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5. Consultant Reports/Staff Reports/Student Reports
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5.a. Area Report
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5.b. Student Report
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5.c. Financial Report
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5.c.1. 22-23 Board Financial Report - October
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5.d. First Student Report (Written)
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See the attached report
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5.e. Tonja Everest- ESD Superintendent
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Attached is the 2022-2023 LBL-ESD Overview that will be presented by Superintendent Tonja Everest.
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6. Board Reports
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7. Superintendent's Report
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7.a. First Reading of Policy Updates Set 2
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Regular policy updates from the Oregon School Board Association have arrived and the following are recommended for update:
IDGJ IK IKF JGAB JHC KBA KBA-AR EFA
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7.b. Federal School Improvement ODE Update 2022
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Attached is communication from the Oregon Department of Education about the Federal School Improvements.
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7.c. DRAFT LCSD Equity Lens Communication Plan 2022
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Attached is the draft LCSD Equity Lens Communication Plan that Superintendent Dr. Karen Gray will review
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7.d. Property Update
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7.e. Appoint Superintendent to deal with property purchase in South Beach.
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The Board has the option to appoint the Superintendent to negotiate the potential property purchase in South Beach.
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8. Adoption of the Consent Calendar
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(Consent Calendar agenda items are designated by the Board to be adopted in a single motion unless an individual Board member or the Superintendent requests an item be removed for consideration. Action on matters of a routine matter is addressed in one motion to conserve time for other deliberation by the Board.)
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8.a. Minutes of the Board
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8.b. Human Resources
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8.b.1. Personnel Action
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Regular personnel action requiring Board approval.
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8.c. Board
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8.c.1. Second Reading/Adoption of Set 1 Policies
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Attached are the final drafts of set 1 policies to be voted on by the Board.
CB CBC GBEA GCAA GCDA/GDDA-AR IGAI IGBAF IGBAF-AR IGBB IGBBA IGBBC IGBBC-AR
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9. Action Items
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(Decision Items are those that have been presented to the Board for discussion and questions at a prior meeting. Some circumstances may dictate a Decision Item without prior discussion.)
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9.a. Business Services
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9.a.1. General Fund Transfer to Indigenous Peoples Fund
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The District’s 2022-23 Adopted Budget includes appropriations of $100,000 in General Fund - Transfers Out for transfer to the Indigenous Peoples Studies Fund - Transfers In.
The Indigenous Peoples Studies Fund was created to pay for studies related to local indigenous peoples. Waldport High School has requested a portion of these funds for such activities occurring in October, including a field trip to the newly established Yakona Reserve in South Beach, Oregon. The district wishes to make these funds available as soon as possible for these purposes. Resources are more than adequate at this time to make this transfer and also meet the Board Policy requiring a 7% minimum ending fund balance in the General Fund. The Superintendent and Business Director recommend approving this transfer at the October 11, 2022 Regular Board meeting. Updated General Fund Transfers for October to include Music Programs Fund budgeted transfer of $300,000.
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9.a.2. 2023-24 Draft Budget Calendar
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Draft Budget Calendar for the 2023-24 Budget Process.
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9.b. Facilities & Maintenance/Transportation/Food Services
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9.b.1. Construction Excise Tax Rate
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Construction Excise Tax decision
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9.c. Board
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9.c.1. Swim Co Op between Newport High and Waldport High (New)
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9.c.2. Budget Committee Vacancy - Zones 2 and 3
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The LCSD Budget Committee consists of the 5 school board members and 5 board appointed citizens from each of the 5 board zones. Committee members serve terms of 3 years in length which are staggered to allow some continuity on the committee.
Members typically only serve for the month of May each year and will receive training in April of each year. There are 2 vacancies on the budget committee at present: Zones 2 (expires 6/30/22) & 3 (expires 6/30/25). Zone 2 covers voting precincts 14-19; Agate Beach through Schooner Creek. Zone 3 covers voting precincts 08-13 in west county; South Beach, Nye Creek, Newport Bay, Oceanview, Yaquina, and Pacific. The full zone map is available from the County Clerk's Office. Applications will be available on the LCSD website and at LCSD's Administration Office at 1212 NE Fogarty Street, Newport. Applicants must be registered voters, may not be employees of LCSD and must live in the zone to which they are applying for the duration of their term. Applications will be due January 3, 2023. Applicants will be interviewed and appointed at the January 10, 2023 regular board meeting. Further information will be provided on the application. |
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10. Items of Information & Discussion
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(Discussion Items are presented for the Board’s consideration, discussion and questions. Discussion Items will be considered for Decision at a subsequent meeting. Information items are for information only.)
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10.a. Facilities & Maintenance/Transportation/Food Services
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10.a.1. Yaquina View Seismic Grant
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10.b. Board
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10.b.1. SIA Annual Report
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Susan Van Liew, Assistant Superintendent will present the annual report of the Student Investment Account Plan and progress. Kim Cusick, Business Director will provide the SIA budget expenditures update.
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10.b.2. Public Comment (This time is reserved for general public comment to the Board)
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10.b.3. Resolution to adopt OSBA Legislative Priorities and Principles
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10.b.4. OSBA Elections for Position 10 (LBL-ESD)
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There are two candidates running for Position 10 which represents Linn, Benton, and Lincoln County.
Miriam Cummins Jason Curtis |
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10.c. Other
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10.c.1. Reminders/Announcements
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February 28th will be the rescheduled joint work session with OCCC
OSBA will be November 11-13 December 13th will be the regular business meeting at Sam Case No work Session in December |
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10.d. Adjournment
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