November 27, 2023 at 4:00 PM - Board of Directors Meeting

I. Call to Order/Roll Call, establish quorum, and ensure public notice requirements have been met.

II. Introduction of any Guests

III. Community Reports

IV. Chamber Reports

IV.a. Chair's Discussion - Dustin Hilliary

• Upcoming Events

IV.b. CEO/President's Report - John Michael Montgomery

• Membership Report
• Sill FACTS presentations
• HIP behind us and the forward
• Civics Bee: grant from US Chamber

IV.c. Hotel-Motel Tax Representative/CVB Report - Carrie Paye

• STAR Report Review
• CVB Funding Recommendations Review

IV.d. Financial Report - Doug Stephens

• Financial Review

V. Consent Agenda

V.a.

1. Authorize establishing brokerage account with Arvest subject to Investment Policy Statement and Finance Policy adopted in September.

V.b. Consider acceptance of the October 23, 2023 Board of Directors Meeting Minutes.

V.c. Consider acceptance of the September 2023 Membership Report.

V.d. Consider acceptance of the August 2023 Financials Report.

V.e.

1. e. Gospel Concert “The Encounter” Featuring Wess Morgan- The CVB Advisory Council has recommended approving funding in the amount of $10 per verifiable room night to be paid out of Arts and Attraction made payable to made payable to Charles Ellington. The event is expecting 25 local participants, 30 regional participants, and 5 out of state participants. The event is expecting 9 room nights. The funding formula showed a value of $1,390 for this event. Gospel Concert “The Encounter” Featuring Wess Morgan is scheduled to take place on October 28, 2023.
2.  
3. f. Lawton Great Plains Invitational- The CVB Advisory Council has recommended approving funding in the amount of $3,210 to be paid out of the Coliseum made payable to the Great Plains Coliseum. The event is expecting 2,000 local participants, 2,500 regional participants, and 250 out-of-state participants. The event is expecting 96 room nights. The funding formula showed a value of $2,710 for this event. The Lawton Great Plains Invitational is scheduled to take place on December 7-9, 2023.
4.  
5. g.LPO Carnegie Hall Link Up- The CVB Advisory Council has recommended approving funding for this event in the amount of $2,240 to be paid out of Special Events. The event is expecting 2500 local participants, 31 regional participants, and 20 out-of-state participants. The event is expecting 44 room nights. The funding formula showed a value of $2,240. LPO Carnegie Hall Link Up is scheduled to take place on February 3, 2024.
6.  
7. h.Pershing Professional Reunion- The CVB Advisory Council has recommended approving funding in the amount of $2,550 to be paid out of Special Events made payable to the Apache Casino Hotel, plus an additional $500 out of Special Events to cover the cost of tickets for the Museum of the Great Plains. The event is expecting 20 local participants, 20 regional participants, and 85 out-of-state participants. The event is expecting 255 room nights. The funding formula showed a value of $5,350 for this event. The Pershing Professional Reunion will take place from May 2-4, 2024.

ACTION: Motion to approve/amend/disapprove Consent Agenda.
 

VI. Business
 

1. Consider establishing the finance committee with two members appointed by the board at large; two appointed by the chair of the board; with the committee chaired by the Treasurer/Finance Committee Chair as described in the bylaws. The President/CEO shall serve as an ex oficio, non-voting member.
2. Nominations by the board for the finance committee position 1 (for a term ending June 30, 2025)
3. Nominations by the board for committee position 2 (for a term ending June 30, 2024)
4. Vote on nomination 1
5. Vote on nomination 2

VII. New Business

1. 1. October Membership report
   2. September Financial report

VIII. Adjourn