October 5, 2023 at 5:30 PM - Business and Support Services Committee Meeting

1.  Discussion and presentation to ratify the monthly disbursements for August 2023 at the regular meeting of the Board of Trustees.

2.  Discussion and presentation to review the monthly reports and/or other updates:

• Unaudited Financial Statements
• Donations Report
• Tax Collection Report

• BA #2324-08 Discussion and presentation to review the General Operating Fund (199) budget amendment in the amount of $41,475 as a result of transfers between functional expenditure categories.

4.  Discussion and presentation to review the recommendation or selection for the following bids, proposals, or qualifications. Purchases shall be made from appropriations in the adopted/amended budget.

• 4A. Renewal of RFP #21-022: Writing in All Classrooms Consulting Services and Materials.  Estimated expenditures of $60,000.
• 4B. Renewal of RFP #22-023: Sanitation Services.  Estimated expenditures of $375,000.
• 4C. Renewal of RFP #22-022: Radio communications equipment, supplies, accessories and related services.  Estimated expenditures of $150,000.
• 4D. TEA RFP #701-20-024 & TEA RFP #701-22-002: AP and College Readiness Assessments.  Estimated expenditures of $140,000.
• 4E. TIPS #220105: Software license.  Estimated expenditures of $72,300.
• 4F. TIPS #200203: Metal Detectors.  Estimated expenditures of $76,930.
• 4G. Buyboard #707-23: Copier Paper.  Estimated expenditures of $98,910.
• 4H. Buyboard #649-21: General Custodial Parts and Supplies for Misters.  Estimated expenditures of $91,906.
• 4I. RFP #23-023 Remediation Services.  Estimated expenditures of $100,000.
• 4J. Interlocal Agreement (Multiple Cooperative Contracts): Flooring Products and Supplies.  Estimated expenditures of $100,000.
• 4K. Interlocal Agreement (Multiple Cooperative Contracts): Custodial Equipment and Supplies.  Estimated expenditures of $90,000.
• 4L. RFCSP #2023-009: Metal Canopies at Memorial Middle School and Louis J. Christen Middle School.  Estimated expenditures of $148,450.
• 4M. RFCSP #2023-010: Phase II HVAC Mirabeau B. Lamar Middle School, Francisco Lara Academy, Henry B Zachry Elementary and Alma Pierce Elementary.  Estimated expenditures of $3,098,000.
• 4N. DIR-TSO-4365 AND DIR-TSO-4850: Firewall Management, Threat Detection and Prevention Software.  Estimated expenditures of $250,000.
• 4O. DIR-TSO-4343: Door Security Access Control.  Estimated expenditures of $200,000.
• 4P. Interlocal Agreement (Multiple Cooperative Contracts): Computers, Equipment, Supplies, Peripherals and Technical Services.  Estimated expenditures of $6,450,000. 

5.  Discussion and presentation on the proposed transfer to the 2023-2024 URI funding projects in the amount of $20,000 for the construction of a metal canopy at Memorial Middle School.

6.  Discussion and presentation on the Laredo Health Department Vaping Prevention Curriculum for middle school students - "Catch My Breath".

7.  Discussion and presentation on the Data Management for Assessment and Curriculum (DMAC) Agreement between Region 1 Education Service and Laredo ISD effective October 18, 2023 to October 17, 2024 at an estimated cost of $140,000.

8.  Discussion and presentation on the Internal Audit Department's Annual Audit Plan for Fiscal Year 2023-2024.  Possible Closed Session pursuant to Texas Government Code Sections 551.071(1) and (2); 551.074; and, 551.082(a)(2).

9.  Communication and Updates

10.  Adjournment