February 13, 2023 at 7:00 PM - Meeting Agenda
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CALL TO ORDER
Description:
Tom Buffett, Katie Cavanaugh, Shulawn Doxie, Mary Gebara, Melanie Lynn, Andrew Phelps and Jayme Taylor
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WELCOME AND MEETING FORMAT
Description:
Welcome to this regular meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board.
There are two opportunities for public comment: Citizens who wish to address agenda or non-agenda items will have an opportunity at the beginning of the meeting, as well as near the end of the meeting. In-person individuals who wish to address the board must complete a blue form, located with the agendas near the room entrance, and present it to the board’s secretary prior to the start of the agenda item. Virtual participants must submit their name and address in a message through the chat box located in Zoom’s meeting controls prior to the start of the agenda item. At the appropriate point in the agenda, the board president will call upon individuals who have submitted a blue card or chat message and that individual’s microphone will be un-muted for their comments. |
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PRESENTATION - District Incidents Follow Up
Description:
Superintendent Hood will provide information regarding the incidents impacting the district the week of February 6th.
Attachments:
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Discussion Moved Forward -Delegation of Authority
Description:
Finance Director Elizabeth Lentz will provide background information regarding the Delegation of Authority inspection requirements.
Attachments:
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Adequate Information to Proceed
Description:
Board policy 8344.1 Adequate Information to Proceed indicates that it is the policy of the board not to take action on an item the first time it is brought to the attention of the board at a public meeting.
Recommended Motion(s):
That the board waive policy 8344.1 requirements and take action on the Delegation of Authority documentation.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda. Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions. Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
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HIGH SCHOOL STUDENT REPORTS/REQUESTS
Description:
The high school student representative will highlight events and issues of interest and take questions from the board.
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SUPERINTENDENT REPORTS/REQUESTS
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
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BOARD REPORTS/REQUESTS
Description:
The board will acknowledge receipt of correspondence.
Individual board members may highlight other events and issues of interest and request follow-up on other matters of concern. |
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ACTION ITEMS
Description:
Within Action Items, there is a Consent Agenda to expedite the business of the board which groups a number of items together to be dealt with by one action of the board. However, items in the consent agenda may be extracted by individual board member request for further discussion or clarification.
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CONSENT AGENDA
Description:
In an effort to expedite the business of the board of education, but in no way meant to diminish the importance of each item, a Consent Agenda has been developed.
Recommended Motion(s):
That the board approve items 1 through 5 for immediate implementation and appropriate action.
Item 1: Approval of the Minutes of the Regular Meeting of January 23, 2023;
Item 2: Approval of the Minutes of the Special Meeting of January 24, 2023;
Item 3: Approval of the Minutes of the Executive Session Meeting of January 24, 2023; Item 4: Acknowledge receipt of the January financial statement and approve payment of bills for January;
Item 5: Acknowledge receipt of the leave of absence report and approve the requested leave of absence for Erika Parsons, 4th Grade Teacher at Hiawatha for the period of April 17, 2023 through June 9, 2023.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
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Montessori School of Choice
Description:
The board has reviewed the recommended openings to be advertised for the PPK-8th Public Montessori enrollment in the Okemos Public Schools. If approved, there will be a 15-day window for enrollment beginning March 1, 2023.
Recommended Motion(s):
That the board approve the following recommended number of PPK-8 Public Montessori school-of-choice openings for potential enrollment: Kindergarten-2 openings; Grades 1 and 2- 0 openings; Grades 3 and 4- 1 opening; Grades 5 and 6 - 10 openings; and Grades 7 and 8 - 10 openings.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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2022-223 Amended Budget
Description:
Each year, the budget which is approved by the board of education in June is reviewed periodically throughout the school year and may be amended to reflect an update in revenue and expenditures. The latest proposed amendments were reviewed by the board during its meeting on January 23, 2023.
Recommended Motion(s):
That the board approve the amended 2022-2023 budget (Roll Call).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Delegation of Authority
Description:
School districts may elect to have the plan review of school construction projects and inspections conducted by local building departments. For this to happen, both the school district and the unit of government(s) must execute the application, Request for Annual Delegation of School Plan Review and Inspection Authority to a Local Unit of Government Enforcing Agency. Absent approval of the completed application the State of Michigan, Bureau of Construction Codes has responsibility for construction code enforcement of school buildings within that unit of government.
Recommended Motion(s):
That the Board approve the delegation of school plan review and inspections to Meridian Charter Township.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Bond Bid Resolution
Description:
On November 28th, the Board authorized the Superintendent to initiate the process for the competitive sale of the 2023 School Building and Site Bonds, Series I. On January 31st, the district’s financial advisor, PFM Group, published the notice of sale. The bond sale occurred at 11:00 a.m. on Thursday, February 9th. The Board will consider a resolution accepting the lowest interest cost bid and designating the paying agent-bond registrar.
Recommended Motion(s):
That the board waive the reading and adopt the resolution to accept the bid by BOK Financial Securities, Inc.; and appoints the Huntington National Bank as the Paying Agent-Bond Registrar. (Roll Call).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items. Action is not taken during the board meeting. Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
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2023-2024 Budget Development
Description:
Finance Director Elizabeth Lentz will provide information regarding the development of the 2023-2024 budget, including preliminary assumptions.
Attachments:
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COMMENTS FROM THE PUBLIC
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding any item(s) of interest. Individual comments at this time will be limited to three minutes but may be extended at the discretion of the board president. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment; however, our meeting format does not allow the board to engage in conversation with speakers. Questions or concerns may be assigned for follow-up by the board or the administration at a later date.
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OTHER MATTERS
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ADJOURN
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