May 14, 2024 at 5:30 PM - Regular Meeting of the Board of Education
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1. Call to Order
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1.A. Board Member Oath of Office, Board Seat No. 4
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2. Roll Call and Determination of Quorum
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3. Moment of Silence – Pledge of Allegiance - Mission
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4. Public Expressions
Rationale:
The public may comment only on any item appearing on this agenda, subject to the following restrictions: statements to the Board of Education by members of the public are limited to no more than three (3) minutes for each speaker unless altered by the presiding officer, with the approval of the board and, collectively, no more than 15 minutes are allowed for public expressions unless permitted by a majority vote of the board.
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5. Superintendent's Report
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5.A. District Update by Mr. Aaron Collins, Superintendent/CEO
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5.B. Presentations/Recognitions
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5.B.1. Ty Goldsmith, Assistant Site Director, Aviation Career Campus
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5.B.2. Reinaldo Diaz, Director, Adult & Career Development
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5.C. Financial
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5.C.1. Treasurer's Report for the month of April 2024 - Bruce Campbell, District Treasurer
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5.C.2. Review FY2024-2025 Preliminary District Budget, in accordance with the School District Budget Act. Budget will be presented for adoption in June 2024.
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5.D. Dates of Upcoming Events [Administration]
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5.D.1. Memorial Day Holiday – Offices Closed; Monday, May 27
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5.D.2. June Regular Board Meeting, Tuesday, June 11; 5:30 p.m.; Room K, District Center, 1900 Springlake Drive, Oklahoma City
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5.D.3. Practical Nursing Pinning Ceremony, Thursday, June 13, 1:00 p.m.; 5700 N. Kelley Avenue, Oklahoma City
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5.D.4. Aviation Graduation; Friday, June 14, 4:00 p.m.; Auditorium, District Center, 1900 Springlake Drive, Oklahoma City
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5.D.5. June Regular Board Meeting, Tuesday, June 25; 5:30 p.m.; Room K, District Center, 1900 Springlake Drive, Oklahoma City
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5.D.6. Annual Oklahoma Summit - CareerTech Summer Conference; Thursday and Friday, August 1-2; Tulsa Cox Convention Center, Tulsa, Oklahoma
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5.E. Board Member Reports
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6. Board Reports for Review (no action required):
David Martin, Deputy Superintendent Jeremy Cowley, Senior Director, Student Affairs & Workforce Development Romel Muex-Pullen, Senior Director, Organizational Development Ronald Grant, Senior Director, Business & Finance Robyn Miller, Senior Director, Operations Jessica Martinez-Brooks, Senior Director, Strategic Communications & Engagement |
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7. Motion, discussion and possible vote to approve or disapprove the Minutes of the April 16, 2024 Regular Board Meeting. [Administration]
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8. Motion and possible vote to approve or disapprove the Consent Docket Item(s):
Rationale:
[The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more of said matters will be removed from the consent docket and acted upon separately.]
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8.A. Transfer of funds, in the amount of $99,464.12, from the Activity Fund to the General Fund account for the month of April 2024. [Business & Finance]
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9. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):
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9.A. 2024-2025 School Calendar (Attached) [Instruction]
Attachments:
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9.B. Declare list of equipment as surplus and no longer of use to the District, and instruct the Superintendent to dispose of the items in a legal manner. (Attached) [Operations and Business & Finance]
Attachments:
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9.C. Renewal with Lincoln Financial Group-Long Term Disability for all active full-time employees at a rate of $0.370/$100. Estimated annual premium $64,764.99. [Human Resources]
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9.D. Renewal with Lincoln Financial Group-Basic Life $0.230/$1,000, Basic AD&D $0.020/$1,000 and Dependent Life $3.70/$1,000. Estimated annual Premium of $97,919.40. [Human Resources]
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9.E. Ratification of Employment Service Agreement between Metro Technology Centers and Oklahoma State School Boards Association (OSSBA) for the remainder of the 2023-2024 school year. Metro Tech will pay OSSBA an administrative fee of $716 for the remainder of the 2023-2024 school year. [Human Resources]
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9.F. Appoint Valerie Manuel as Board Minutes Clerk and Kylie Lawson as Substitute Minutes Clerk for remainder of FY 24. [Administration]
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9.G. Adoption of the FY2023-2024 Amendment No.2 to the District Budget, in accordance with the School District Budget Act. [Business & Finance]
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9.H. Approval of Eide Bailly as the District auditors for FY24 fiscal year audit, Letter of Engagement and Encumbrance of $43,000.00. [Business & Finance]
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9.I. New Policy for adoption: BP-XXXX Alcoholic Beverage Policy (reviewed by the Board Policy Committee April 30, 2024). [Administration]
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9.J. Agreement with Bison Electrical Services, LLC., as general contractors for the Metro Technology Centers, New Signage to circuit and hook up illuminated signs for Springlake and South Bryant Campuses. Project funding in the amount of $42,154.00 (pricing, terms and conditions per quote). Bond funds will be utilized for this project. [Operations and Business & Finance)
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9.K. Agreement with Durante Construction, Inc. as general contractors for the Metro Technology Centers, Springlake Irrigation Project – to repair and/or replace irrigation system throughout the Springlake campus. Project funding in the amount of $75,535.64 (pricing, terms and conditions per quote). Bond funds will be utilized for this project. [Operations and Business & Finance]
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9.L. Agreement with Durante Construction, Inc. as general contractors for the Metro Technology Centers, Springlake Amphitheater Drainage Project – to install drainage pipes, retention ponds and extend existing retaining wall behind the amphitheater stage. Project funding in the amount of $115,215.97 (pricing, terms and conditions per quote). Bond funds will be utilized for this project. [Operations and Business & Finance]
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9.M. Acceptance of a grant from the Inasmuch Foundation in the amount of $40,000.00. Funds will be used to purchase classroom equipment and course curriculum to support the new Multimedia Journalism Program. [Operations and Business & Finance]
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9.N. Agreement between Metro Technology Centers and Horizon: Digitally Enhanced Campus to provide online academic coursework for district students during FY 2024-2025 at a cost of $14,280.00. The term of the Agreement is for the 2024-25 school year and terminates June 30, 2025. [Instruction and Business & Finance]
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9.O. Addendum to the Memorandum of Agreement between Metro Technology Centers and the Oklahoma Department of Career and Technology Education dated March 1, 2023, for general service of the MD-80 Jetliner. The purpose of this addendum is to renew the Agreement for the period of July 1, 2024 to June 30, 2025. [Instruction and Business & Finance]
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9.P. Acceptance of a donation of paneling, doors and construction materials with an estimated value of $5,000.00, from Boiling Point Media. [Instruction]
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9.Q. Approve donation of unused aviation maintenance equipment to other state career tech centers. [Instruction]
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9.R. Use of buildings and equipment for Metro Tech to host Tech Trek Summer Camp, which is a career exploratory camp for 5th and 6th graders between June 3 -14, 2024. [Instruction]
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9.S. Memorandum of Understanding between Metro Technology Centers and the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Sheriff’s Office (OCSO) for one (1) Commissioned Deputy Certified by CLEET (Council on Law Enforcement Education and Training) as a Firearms Instructor to Metro Technology Centers’ Basic Peace Officer Certification (BPOC) training program. Specifically, to manage and facilitate Firearms Training and oversee daily operations of the indoor firearms range located on the Metro Technology Centers campus at 4901 S. Bryant Ave. OKC. This MOU will commence upon execution and will terminate on June 30, 2025. [Administration]
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10. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]
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10.A. Employment of the persons listed below:
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10.A.1. Probationary [Contingent on Drug Screen & Background Check]:
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10.A.2. Regular Full-Time (employees completing probationary employment)
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10.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division: [Attached]
Attachments:
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10.B. Transfer:
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10.C. Release/Resignation/Retirement of:
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10.D. Re-Employ Certified Teachers/Counselors for FY 2024-2025 School Year [Attached]
Attachments:
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11. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:
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11.A. FY 2024 Encumbrances PO #2404209 - PO #2404557 (see attachment for a full list of the encumbrances). [Business & Finance]
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11.B. Encumbrance to Cox for Internet and Phone service for the FY24-25 school year, at a total cost of $95,633.23 contingent upon E-Rate funding. This was awarded to Cox through FRP bidding and will be purchased through State Contract SW1014. [Student Affairs & Workforce Development and Business & Finance]
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11.C. Encumbrance to Dell for replacement Business & Technology Center (BTC) Computer Repair Program computers and server from the October BTC building flood, at a total cost of $115,991.92. This will be purchased through State Contract SW1020D. [Student Affairs & Workforce Development and Business & Finance]
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11.D. Encumbrance to Dell for replacement computers for Barbering, Early Childcare, Medical Office, and Douglass Cosmetology programs at a total cost of $99,972.00. This will be purchased through State Contract SW1020D. [Student Affairs & Workforce Development and Business & Finance]
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11.E. Encumbrance to Video Reality for Health Careers classroom SMARTboards, at a total cost of $38,807.25. [Student Affairs & Workforce Development and Business & Finance]
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11.F. Encumbrance to Dell for Health Careers programs student laptops and carts, at a total cost of $181,177.60. This will be purchased through State Contract SW1020D. [Student Affairs & Workforce Development and Business & Finance]
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11.G. Encumbrance to Tyler Technologies, in the amount of $35,000.00, for FY25 School ERP Pro (formerly IVisions) maintenance. [Business & Finance]
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11.H. Encumbrance to mProvise LLC, in the amount of $45,000.00, for FY25 financial consulting. [Business & Finance]
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12. New Business
Rationale:
[New Business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 Okla. Stat. §311 (A) (9).]
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13. Adjournment
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Web Viewer
Notice of this Regular Meeting was received by the Oklahoma County Clerk at 10:09 a.m. on November 16, 2023. The date, time, location and agenda for this meeting was posted on Metro Tech’s external website on May 10, 2024, as required by the Oklahoma Open Meeting Act.
The agenda for this Regular Meeting was first posted on May 10, 2024. The agenda was revised and re-posted at 4:15 p.m. on Monday, May 13, 2024. Revisions were made to add Board Member Oath of Office for Board Seat No. 4 and revisions to Personnel Item 10.C. No other items were changed from the first posting to the second posting.
JoAnn Johnson, Minutes Clerk
The agenda for this Regular Meeting was first posted on May 10, 2024. The agenda was revised and re-posted at 4:15 p.m. on Monday, May 13, 2024. Revisions were made to add Board Member Oath of Office for Board Seat No. 4 and revisions to Personnel Item 10.C. No other items were changed from the first posting to the second posting.
JoAnn Johnson, Minutes Clerk