June 26, 2023 at 6:00 PM - Special School Board Meeting

Discussion:  Melissa Pipe, Food Service Assistant, Ramsey Elementary

Discussion:  McKenzie Vandelanotte, resigning as part-time secretary, Middle School.
Lacy Runholt, resigning as Head Cook of Ramsey Elementary School.
Jasmyn Kronback, resigning as Classroom Assistant, Sanford Elementary.
Ben Mulder, resigning as Lead Teacher with Thunder Hawk Care.

Discussion:  Regular meetings are held the second Monday of the month at 6:00 p.m. and board work sessions are held on an as-needed basis at 6:00 p.m. on the last Monday of the month, (exceptions: July - no regularly scheduled meetings or work sessions).

Discussion:  The custodial seniority list (attached) must be approved annually.  This is regular operational action and aligns with on-going staffing and the negotiation process.

Discussion: 

1. Wade McKittrick, Superintendent of Schools, or his designee, the authority to invest surplus funds.
2. Old National Bank of Montevideo, MinnWest Bank of Montevideo, Coop Credit Union of Montevideo, PMA, and the MSDLAF of Minneapolis as depositories for surplus funds.
   • Old National Bank of Montevideo holds the scholarship CD with signers being:
     • Adam Spray
     • Erika Zachman
3. Set bi-monthly paydays as the closest business day to the 15th and last day of each month.
4. Set mileage at the current IRS rate
5. MinnWest Bank-payroll; Old National Bank-finance, petty cash, flex benefits
6. Montevideo American News as the official newspaper
7. Wade McKittrick, Superintendent of Schools, or his designee, the authority to initiate electronic transfers

Discussion: 

• Breakfast; $11
• Lunch: $15
• Dinner: $26

These rates were adjusted in FY23.

Discussion:  These goals have been reviewed by Mr. McKittrick and the negotiation team and are recommended for approval by the full board.  Annual SMART goals are established at the beginning of each fiscal year and evaluated for attainment levels by the superintendent prior to the close of the fiscal year.

Discussion:  MRVED Update-  Wibben

Discussion:  Matt Wolfert of Bray Architecture will be on hand to discuss progress on the direction provided by the school board..

Discussion:  Adam Spray will present the recommended FY24 revenue and expenditure budget.

Discussion:  Annually, the attached policies must be reviewed and approved.  This will serve as the first review and policies will be brought back to the board for approval in August.

Discussion:  Chair Stenson will lead the discussion of holding a 2023-2024 board work retreat.

Discussion:  Superintendent McKittrick will lead a discussion surrounding the concept of Kindergarten orientation days.

Discussion:  Mr. Spray will lead the school board through the renewal proposal and answer questions.

Discussion:  The pay for attendance at board meetings, special meetings, other meetings and committee meetings needs to be set annually by the school board.  The FY 22 rates were:

Regular Board Meetings  $60 ($80 Chair)
Special meetings, other meetings and committee meetings: $30 ($40 Chair)
Negotiations Committee Meetings- $60

Discussion:  Attached is a copy of the summer capital outlay projects and the long term facility maintenance (LTFM) plan.  Adam Spray will be present to review the capital projects and the LTFM plan.  Note that this plan may alter based upon the facility referendum plan.  The LTFM plan and budget must be approved by resolution annually. 
 

Discussion:  The 2023 legislative session passed a large number of bills that put current MSBA policies in conflict with statute.  The recommendation by MSBA is to utilize policy 208 section IV, sub section C and D to approve policies in one meeting that conflict with current statute.

Policy 208  Section IV:

C.        In an emergency, a new or modified policy may be adopted by a majority vote of a quorum of the school board in a single meeting.  A statement regarding the emergency and the need for immediate adoption of the policy shall be included in the minutes.  The policy adopted in an emergency shall expire within one year following the emergency action unless the policy adoption procedure stated above is followed and the policy is reaffirmed.  The school board shall have discretion to determine what constitutes an emergency.

 

D.        If a policy is modified with minor changes that do not affect the substance of the policy or because of a legal change over which the school board has no control, the modified policy may be approved at one meeting at the discretion of the school board.

Discussion:  Adam Spray, Chief Business Official, presented the proposed FY24 revenues and expenditure budget earlier in this meeting.  It is being recommended the board approve the budgets in the amounts of $27,468,716 revenues and $27,729,221 expenditures.
Adam will be on hand to answer any questions at this time.

 

Discussion:  Annually the board sets the substitute teacher pay rate.  The current rate is $135 per day.  After reviewing area substitute pay rates, in order to remain competitive, it is being recommended that we set the 2023-2024 substitute teacher rate at $140 per day. 

Discussion:  The Montevideo Office Personnel have been members of the International Union of Operating Engineers Local Number 70 who served as the exclusive representative for the group.  That relationship has been severed and the group applied to the Minnesota Bureau of Mediation Services to be certified as a new exclusive representative.  BMS has approved this application and the Montevideo Office Personnel is now the exclusive representative of all members currently covered by IUOEL #70.  The recommended motion officially recognizes this change.

This action is recommended.

Discussion:  The board will be entering into a closed session to discuss negotiation strategies.