March 4, 2020 at 6:30 PM - Regular Board of Education Meeting
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I. Call to Order
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II. Approval of Minutes
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II.A. Special Meeting of February 5, 2020
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II.B. Regular Meeting of February 5, 2020
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II.C. Executive Session of February 5, 2020
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III. Visitors
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III.A. Recognition of Retiree
Speaker(s):
Ian Neviaser
Rationale:
John Rhodes is retiring at the end of March after 19 years with the district. We will honor John for his years of service.
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III.B. Public Comment
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III.C. Report from Student Representatives
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IV. Administrative Reports
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IV.A. Superintendent's Report
Rationale:
Please note the personnel report as you will find updated employee information reflected in it. Our Coordinated School Health Council met to discuss recycling in the cafeteria. I will update the Board on that meeting. As of next week, all of our HS students will have been trained on the Stop the Bleed protocol. The cafeteria is seeing an all time high in participation rates. For the first time ever, we are actually making a profit ($16K as of Feb.) where in past years we were supplementing this service in the range of $60-$70K per year. This is a huge improvement. I will update the Board on our preparations for a response to the Coronavirus.
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IV.B. Business Manager's Report
Rationale:
Mrs. McCalla will provide a year to date budget status report as well as a contingency fund report.
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V. Educational Presentation
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V.A. Energy Presentation
Speaker(s):
John Rhodes
Rationale:
John, in his last presentation ever, will review the energy saving efforts we have put in place and anticipate in the future.
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VI. Chairman & Board Report
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VII. New Business
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VII.A. Healthy Food Certification
Speaker(s):
Holly McCalla
Rationale:
Section 10-215f of the Connecticut General Statutes requires that each local board of education or governing authority for all Connecticut public school districts participating in the National School Lunch Program (NSLP) must take action annually to certify whether all food items sold to students will or will not meet the Connecticut Nutrition Standards. This includes all NSLP public schools, regional educational service centers, the Connecticut Technical High School System, charter schools, interdistrict magnet schools and endowed academies.
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VII.B. Desktop Computer Replacement
Speaker(s):
John Rhodes
Rationale:
As part of the school district’s technology plan, we will be replacing one-sixth of the desktop fleet. The desktop computers being replaced are over seven years old. Bidding and pricing for these replacement computers are based on the State of Connecticut contract system with Connecticut Computer Services as the distribution agent. Award value is within the 2020-2021 budget. This requires Board action.
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VII.C. LOLHS Laptop Replacement
Speaker(s):
John Rhodes
Rationale:
The high school students are currently assigned laptops, which have reached the end of their lease. As part of the current lease, these laptops will be returned to the leasing company. Since the deployment of these laptops, the school district has shifted to student Dell Chromebooks. Bidding and pricing for these replacement computers is based on the State of Connecticut contract system with Connecticut Computer Services as the distribution agent. Award value is within the 2020-2021 budget. This requires Board action.
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VII.D. Portable Digital Display Boards
Speaker(s):
John Rhodes
Rationale:
As part of the school district’s long-term technology plan and proposed 2020-2021 budget, we will deploy the first year of classroom digital display boards. These boards will replace the existing Smart Boards and associated projectors. The View Sonic digital display boards provide a number of benefits over the existing Smart Boards: they provide a much higher level of reliability and longevity over projectors; the image is far superior; they are more energy efficient; and they are compact and portable, which provides a more flexible classroom learning environment. The View Sonic digital display boards are being purchased using the pre-bid PEPPM contract pricing. This requires Board action.
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VII.E. Policy Review
Speaker(s):
Ian Neviaser and Martha Shoemaker
Rationale:
The Policy Committee met to review and revise the following policies which are presented for a first read. This does not require Board action. Policy 5141 School District Medical Advisor - first reading Policy 6112 School Day - first reading
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VII.F. Sustainability Committee Proposal
Speaker(s):
Jennifer Miller
Rationale:
Jenn will present her proposal for a special committee of the Board per our bylaw #9133. This requires Board action.
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VII.G. Sewage Grinder Pump Replacement
Speaker(s):
John Rhodes
Rationale:
The existing waste water transfer station is located underground and adjacent to the south end of the Middle School. It was installed in 2003. This station moves waste water generated at the Middle School and Center School to the waste water processing plant located behind the High School. Over the past few years, the transfer station has become increasingly unreliable. This is based on a combination of two factors: undersized pump skids and a recent failure of the underground pump chamber. The failure of the chamber allows sand and rocks to enter the pump chamber causing the pumps to fail on an ever increasing basis. It is recommended that White Water design and install a new waste water transfer station. White Water is the school district’s licensed water system and waste water system licensed operator and has extensive experience with multiple systems in the northeast.
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VIII. Old Business
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VIII.A. Closing of LOLHS Project
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VIII.B. Report of Committees: Facilities, Finance, Communications, Policy, LEARN, LOL Prevention Coalition
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IX. Correspondence
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X. Executive Session
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XI. Adjournment
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