June 21, 2021 at 7:00 AM - Regular School Board Meeting
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I. CALL TO ORDER
Speaker(s):
Presenter: Erickson, Board Chair
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I.A. ROLL CALL
Speaker(s):
Presenter: Erickson, Board Chair
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II. PLEDGE OF ALLEGIANCE
Speaker(s):
Presenter: Erickson, Board Chair
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III. APPROVAL OF AGENDA
Speaker(s):
Presenter: Erickson, Board Chair
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III.A. Agenda Approval
Description:
Approval of the Agenda for the June 21, 2021, Regular School Board Meeting as presented.
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IV. RECOGNITIONS
Speaker(s):
Presenter: Erickson, Board Chair
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IV.A. Four DLHS Choir Students selected into the MMEA All-State Choirs:
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IV.B. 2021 Teacher of the Year - Todd Jackson, Roosevelt Elementary & ALC Physical Education Teacher
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IV.C. Rhonda Fode, Instructional Coach - Summer Programming
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V. COMMENTS AND REQUESTS FROM VISITORS
Speaker(s):
Presenter: Erickson, Board Chair
Description:
A fifteen-minute time limit will be allowed for audience comment. Those requesting audiences will inform either the Board Chairman or the Superintendent prior to the meeting that you wish to address the Board.
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VI. PROGRAM PRESENTATIONS
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VI.A. Q-Comp Presentation
Speaker(s):
Presenter: Keith Eckhoff, Q-Comp Coordinator/Instructional Coach
Attachments:
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VII. CONSENT ITEMS
Speaker(s):
Presenter: Erickson, Board Chair
Description:
Action is requested on the following items of the consent agenda. Consent agenda items are typically adopted without discussion of the individual items because they are routine or ordinary in action. Any consent agenda item may be removed for further discussion and deliberation by any member of the board.
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VII.A. Approve the Minutes of the May 17, 2021, Regular School Board Meeting.
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VII.B. Approve District Bills.
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VII.C. Approve District Hand Payable Bills.
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VII.D. Approve Personnel Agenda Items.
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VII.E. Approve Mark Jenson, Jason Kuehn, Lori Nustad, and Nancy Olson, to make incoming and outgoing wire transfers, stop payments, purchase CD's, inquiries on accounts, and check balances on behalf of the school district for the 2021-2022 school year. In addition, Kathy Owens, Payroll Coordinator, be authorized to make electronic fund transfers for the following specific items: 1) Transfers to the Minnesota State Retirement System (MSRS) Heath Care Savings Program (HCSP) ACH Debit; 2) Tranfers to our third party administrator for our 403(b) Program; and 3) Transfers to Further Account - for our Health Savings Account (HSA) and Flex Spending Account (FSA) Program.
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VII.F. Approve the Award of Quotes for Painting, Electrical, Mechanical, General Maintenance, and Refrigeration for the 2021-2022 & 2022-2023 school years.
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VII.G. Approve the Award of Quotes for Elevator Maintenance for the 2021-22 and 2022-23 school years.
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VII.H. Approve the Award of Quotes for Annual Fire Sprinkler Inspections for the 2021-22 and 2022-23 school years.
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VII.I. Approve the Award of Quotes for Annual Fire Alarm Testing.
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VII.J. Designate the Director of Teaching & Learning to implement and act as the Board's Agent for all State and Federal Program Entitlements for independent School District #22 for the 2021-2022 school year.
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VII.K. Renew 2021-2022 Membership in the Minnesota State High School League (MSHSL).
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VII.L. Approve Renewal of Membership Agreement with Lakes Country Service Cooperative (LCSC) for the 2021-2022 school year.
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VII.M. Approve Minnesota School Board Association (MSBA) Dues, BoardBook Subscription, and Policy Services Renewal for the 2021-2022 school year.
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VII.N. Renew the Minnesota Rural Education Association (MREA) Membership for the 2021-2022 school year.
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VII.O. Approve Activity Fee & Admission Prices Schedule for 2021-2022.
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VII.P. Appoint Rob Nielsen to the Arena Commission to take the place of Business Manager Ryan Tangen.
Attachments:
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VII.Q. Approve Bids for Dairy and Bakery Products for the 2021-2022 school year.
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VII.R. Approve Food Service Meal Prices for the 2021-2022 school year.
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VII.S. Approve the Amended 2020-2021 Catering Agreements with Mahube.
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VII.T. Approve Catering Agreements with Mahube for the 2021-22 school year.
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VII.U. Approve Agreement between Detroit Lakes Public Schools and the Cooperative Purchasing Connection allowing the district to participate in the solicitation of Food Distribution & Supplies for the 2022-2023 and 2023-2024 school years.
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VII.V. Authorize removal of Business Manager Ryan Tangen, Fiscal Coordinator Sue Eidenschink, and Financial Administrative Assistant Becca Robbins as signers on all accounts effective July 12, 2021.
Approve adding Director of Finance and Operations Jason Kuehn, Superintendent Mark Jenson, and Accountant Lori Nustad as authorized signers on behalf of the District.
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VII.W. Approve Memorandum of Understanding between Olander Bus Services, Inc. and Detroit Lakes Public Schools for the purpose of summer school student transportation.
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VII.X. Approve Memorandum of Understanding between Schultz Garage and Detroit Lakes Public Schools for the purpose of summer school student transportation.
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VII.Y. Approve Memorandum of Understanding between Detroit Lakes Public Schools and Jason Kuehn.
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VII.Z. Approve Memorandum of Understanding between Detroit Lakes Public Schools and Josh Omang.
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VII.AA. Approve the Agreement for Physical Therapy Services with St. Mary's Regional Health Center for the 2021-2022 school year.
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VII.AB. Approve the Agreement between Detroit Lakes Public Schools and Stellher Human Services, Inc. to provide school based mental health services for student enrolled in K-12 for the 2021-22 school year.
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VII.AC. Approve Second Reading of Policies:
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VII.AC.1. 301 - School District Administration
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VII.AC.2. 302 - Superintendent
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VII.AC.3. 303 - Superintendent Selection
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VII.AC.4. 304 - Superintendent Contract, Duties, and Evaluation
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VII.AC.5. 305 - Policy Implementation
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VII.AC.6. 306 - Administrator Code of Ethics
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VII.AC.7. 401 - Equal Employment Opportunity
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VII.AC.8. 402 - Disability Nondiscrimination
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VII.AC.9. 403 - Discipline, Suspension, Dismissal of School District Employees
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VII.AC.10. 404 - Employment Background Checks
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VII.AC.11. 404.FM - Informed Consent and Notice
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VII.AC.12. 405 - Veteran's Preference
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VII.AD. Donations
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VII.AD.1. $500.00 from DL Rotary Breakfast Club for Rossman Elementary.
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VII.AD.2. $500.00 from DL Rotary Breakfast Club for ALC Reading Program.
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VII.AD.3. $500.00 from DL Rotary Breakfast Club for Roosevelt Elementary Reading Program.
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VII.AD.4. $500.00 from DL Rotary Breakfast Club for Rossman Elementary Reading Program.
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VII.AD.5. $25.02 from Julie Whitworth and Benevity Community Impact Fund for Rossman Elementary.
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VIII. DISCUSSION ITEMS
Description:
Discussion items receive individual attention because of the nature of the issues and need for introductory or other discussion in order to review the information prior to taking action. This is also the agenda location for items which simply need school board review, but no formal action on the items is required. Discussion items will typically return to the agenda at a future point for more specific action.
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VIII.A. First Reading Policy 726 - Use of Electronic Signatures to Conduct Official Business
Attachments:
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VIII.B. High School Band Trip
Speaker(s):
Presenter: Tim Siewert, HS Band Director
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VIII.C. Elementary Schools 2021-22 Start Date
Speaker(s):
Presenter: Trish Mariotti, Roosevelt Elementary Principal
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VIII.D. 2021-2022 Safe Return to School Plan
Speaker(s):
Presenter: Mark Jenson
Attachments:
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IX. ACTION ITEMS
Description:
Action items receive individual attention because of the nature of the issues, the need to discuss or review the information prior to taking action, or the specific kind of action required for the item.
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IX.A. Recognize Continuing Contracts/Tenure Status for Licensed Staff.
Speaker(s):
Presenter: Erickson, Board Chair
Attachments:
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IX.B. Renew Property Liability and Employee Worker's Compensation and Volunteer Coverage Insurance.
Speaker(s):
Presenter: Erickson, Board Chair
Attachments:
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IX.C. Approve the Special Education Extended School Year (ESY) Services for the Summer of 2021.
Speaker(s):
Presenter: Erickson, Board Chair
Attachments:
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IX.D. Approve the Revised 2020-2021 Revenue/Expenditure Budget.
Speaker(s):
Presenter: Ryan Tangen, Business Manager
Attachments:
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IX.E. Approve the 2021-2022 Initial Budget.
Speaker(s):
Presenter: Ryan Tangen, Business Manager
Attachments:
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X. ADMINISTRATIVE AND BOARD REPORTS
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X.A. Superintendent Report
Speaker(s):
Presenter: Mark Jenson, Superintendent
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X.A.1. Monthly Enrollment Report
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X.B. Board Committee and Representative Reports
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X.B.1. Washington Ballfield Grandstand Committee Meeting - 5/20/21
Speaker(s):
Presenter: Steffl, Board Vice-Chair
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X.B.2. Finance Committee Meeting - 6/17/2021
Speaker(s):
Presenter: Pedersen, Board Director
Attachments:
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XI. UPCOMING EVENTS AND ACTIVITIES
Speaker(s):
Presenter: Erickson, Board Chair
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XI.A. Finance Committee Meeting - July 15, 2021 - 12:00 PM
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XI.B. July Board Meeting - July 19, 2021 - 7:00 AM - City Council Chambers
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XII. MEETING ADJOURNED
Speaker(s):
Presenter: Erickson, Board Chair
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