July 1, 2024 at 6:00 PM - Reorganizational Meeting

I. Call to Order

II. Silent Roll Call

III. Approve Agenda

IV. Student Recognition

 

IV.A. Chanute Wins 2023-24 Martin Rohde SEK All-Sports Award

V. Staff Recognition

VI. Open Forum

VII. Consent Agenda

VII.A. Approve Minutes

VII.B. Approve Payment of Bills

VII.C. Approve payment of Annual Voluntary 2024-25 Early Retirement

VII.D. Approve Milk Bid

VII.E. Approve Fuel Bid

VII.F. Establish Meeting Day, Time and Place for Regular Meetings
Pursuant to KSA 72-8205, the board of education of USD #413, Neosho County, Kansas, by resolution 24/25-01 duly adopted at its regular meeting held July 1, 2024, established the following meeting schedule for regular board of education meetings to be held the 2024-2025 school year:

Monday, July 1, 2024
Wednesday, August 7, 2024
Wednesday, September 4, 2024 at Chanute Elementary School
Wednesday, October 2, 2024
Wednesday, November 6, 2024
Wednesday, December 4, 2024
Wednesday, January 8, 2025
Wednesday, February 5, 2025
Wednesday, March 5, 2025
Wednesday, April 2, 2025
Wednesday, May 7, 2025
Wednesday, June 4, 2025
   
        
Meetings are at 6:00 p.m., Education Support Center Board Office, unless otherwise announced. The board of education may adjourn any regular meeting to another time and place.
 

VII.G. Schedule Special Board Meetings for 2024-2025

Thursday, September 12, 2024, 6:00pm at Chanute High School (Strategic Plan)
Thursday, September 19, 2024, 6:00pm at Chanute High School (Strategic Plan)
Monday, February 17, 2025, 6:00pm at Lincoln Early Learning Center (BOE Self Assessment)
Monday, June 16, 2025, 6:00pm at Royster Middle School (Building/District Needs Assessment)
 

VII.H.               Designate Bank of Commerce, Community National Bank, Emprise Bank, Commercial Bank and Home Savings Bank as Official Depositories of School Funds. (KSA 9-1401)

VII.I. Resolution 24/25-02 to Waive the Annual Requirement of Generally Accepted Accounting Principles and Fixed Asset Accounting.  (KSA 75-1120a) 
   
WHEREAS Unified School District 413, Chanute, Kansas, has determined that the financial statements and financial reports for the year ended June 30, 2025 to be prepared in conformity with the requirements of KSA 75-1120a(a) are not relevant to the requirements of the cash basis and budget laws of this state and are of no significant value to the Board of Education or the members of the general public of Unified School District 413 and

WHEREAS there are no revenue bond ordinances or other ordinances or resolutions of said municipality, which require financial statements and financial reports to be prepared in conformity with said act for the year ended June 30, 2025.

NOW, THEREFORE BE IT RESOLVED by the Board of Education of Unified School District 413, Chanute, Kansas, in regular meeting duly assembled this 1st day of July, 2024, that the said Board of Education requests the Director of Accounts and Reports to waive the requirements of said law as they apply to Unified School District 413 for the year ended June 30, 2025.

BE IT FURTHER RESOLVED that the said Board of Education shall cause its financial statements and financial reports of the said municipality to be prepared on the basis of cash receipts and disbursements as adjusted to show compliance with the cash basis and budget laws of this State.
 

VII.J. Resolution for Kansas Homeland Security Region H Hazard Mitigation Plan

VII.K. Approve the Following Appointments/Designations
 

VII.K.1. Attorney - Kurt Kluin

VII.K.2. Auditors - Jarred Gilmore and Phillips PA

VII.K.3. Federal Projects (i.e., Title I, Title IIA Professional Development, Carl Perkins, etc.) Official Representative - G Kent Wire

VII.K.4. Hearing Officer for Free and Reduced Price Lunch Application Appeals - Matthew Koester

VII.K.5. Food Service Representative - Terri Markham

VII.K.6. District KPERS Representatives –  Kelly Colter and Tamara Slane

VII.K.7. Newspaper for Legal Publications – The Chanute Tribune

VII.K.8. Asbestos Coordinator – G. Mike Golay

VII.K.9. Freedom of Information Officer – Matthew Koester

VII.K.10. Official Custodian Responsible for Maintenance of School Records – Tamara Slane

VII.K.11. Truancy Officers – Building Principals and Assistant Principals

VII.K.12. Title IX, 504 Compliance – Matthew Koester 

 

VII.L. Other Annual Board Actions

VII.L.1. Authorize Destroying Records According to KSA 72-5369

VII.L.2. Authorize Advance Payment of Utility Bills and Other Payments as They Become Due as Provided for in KSA 12-105(b)

VII.L.3. Approve an 1116 Hours Calendar Requirement for 2024-2025     
(KSA 72-1106)
 

VII.L.4. Approve the State of Kansas Mileage Reimbursement Rate for Private Vehicle Use on School Approved Business
 

VII.L.5. Petty Cash Authorization and Limits (KSA 72-8208)  
Recommendation:  The board of education approves Petty Cash Accounts at the following locations (same as 2024-2025).
District Office -- $1,000.00
High School ---- $2,000.00
Middle School -  $1,000.00
 

VII.L.6. Resolution 24/25-03 for Rescinding Policy Statements in Board Minutes and Adoption of Current Board Policies.
 
This action by the Board is recommended to bring all policy focus on the present and not require referral to past minutes.  This is done annually to keep policies clean and clearly stated.  Approval means that all policy statements found in the minutes of this board of education prior to July 1, 2024 be rescinded, and that the board of education adopt the policy manual (or written policies) as presented and recommended by the superintendent of schools, to govern this school district during the 2024-2025 school year, subject to periodic review, amendment, and revision by the board of education.
 

VII.M. Establish a fee for Open Records Requests at the rate of $25 per hour or the hourly rate of the staff member who obtains the information, whichever is more

VII.N. Delcare 513 boxes of Wonders and Treasures English and Language Arts Materials from Chanute Elementary School as surplus and provide proper disposal

VII.O. Accept memorial donations for Ocean Rae Anderson to CHS Unified Bowling in the amount of $105

VII.P. Declare 21 Projectors w/ ceiling mounting hardware and 21 Smartboards w/ accessories as surplus and provide proper disposal

VIII. Discussion Items

IX. Reorganization of the Board of Education:

IX.A. Election of President.

IX.B. Election of Vice President.

IX.C. Appoint a Board Member Delegate and Alternate to the ANW Special Education Cooperative Board.

Delegate:
Alternate:
 

IX.D. Name a Governmental Relations Network Representative (KASB).  
This person will receive information from KASB on legislation and will be a voting delegate for the district at the KASB Annual Meeting in December.
 

IX.E. Appoint Board Clerk:  Tamara Slane 
Appoint Board Deputy Clerk:  Taylor Hogue
Appoint District Treasurer:  Kelly Colter
 

X. Reports by Administrators

X.A. Superintendent's Report
 

X.B. Assistant Superintendent's Report
 

X.C. Building Administration/Student Reports

XI. ANW Special Education Cooperative Board Meeting Report
 

XII. Unfinished Business

XII.A. Adopt edits for the 2024-2025 Student Handbook

XII.B. Accept Chanute USD 413 Board Norms and Operating Procedures Document as an internal document for the board

XIII. New Business

XIII.A. Replace current sick leave bank section with the proposed sick leave bank language in the classified handbook

XIII.B. Sparkwheel MOU

XIII.C. LELC Parking Update

XIII.D. LELC Playground Replacement

XIII.E. Concrete repairs/replacement at CHS

XIII.F. 1st Read Policy Updates

XIV. Board Members Comments

XV. Closed Executive Session to discuss potential properties pursuant to the exception for preliminary discussion of the acquisition of real property under KOMA

XVI. Reconvene to open meeting to take actions desired/necessary

XVII. Closed executive session to discuss resignations/retirements/employments/transfers of non-elected personnel pursuant to the non-elected personnel exception under KOMA.

XVIII. Reconvene to open meeting to take actions desired/necessary

XIX. Adjournment