October 16, 2024 at 6:00 PM - Agenda of Regular Meeting
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1. CALL TO ORDER AND ESTABLISH A QUORUM
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2. PLEDGE OF ALLEGIANCE
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3. INTERIM SUPERINTENDENT'S COMMENTS
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3.A. Announcement of New Personnel
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3.B. District Initiatives/Events
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4. SPECIAL PRESENTATIONS
Presenter:
Presenter: Daniel Escobar
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4.A. Employees who have retired from the district will be honored for their service in Team SISD
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4.B. El Paso Electric will present a rebate check to SISD for energy efficiency
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5. BOARD OF TRUSTEES BUSINESS
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5.A. Consider approval of Generation Texas Month Proclamation, October-November, 2024
Presenter:
Presenter: Tammi Mackeben
Description:
INFO: **The higher education campaign, Generation TX, is a statewide movement focused on creating a culture of college and career readiness that leads to the most successful generation in Texas history.
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5.B. Consider approval of Red Ribbon Week Proclamation, October 23-31, 2024
Presenter:
Presenter: Tammi Mackeben
Description:
INFO: **During Red Ribbon Week, Socorro ISD recognizes Kiki Camarena and assists students in taking a stand against drug abuse and instead living a healthy lifestyle.
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6. OPEN FORUM
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7. DISTRICT REPORTS
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7.A. Districtwide Intruder Detection Audit Report Findings
Presenter:
Presenter: Ronald Livermore
Description:
INFO: **An Intruder Detection Audit was conducted in the district by ESC Region 19. Findings will be shared with the District School Safety and Security Committee, and the Board of Trustees. A plan of action is in place and will be shared with the Board of Trustees.
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7.B. Facilities Report
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **A presentation of the 2017 Bond Program and other non-bond construction projects will be provided for the Board of Trustees.
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7.C. Strategic Plan - Priority 1: Student Achievement and Growth
Presenter:
Presenter: Carlos Guerra
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8. CONSENT AGENDA
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8.A. Consider approval of Board Meeting Minutes
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8.A.1. September 18, 2024 Regular Board of Trustees Meeting
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8.B. Consider approval of Requests for the Use of School Facilities
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8.C. Consider approval of Budget Amendments
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8.C.1. Amendments for October 16, 2024
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8.D. Consider approval of Awarding of Bids
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8.D.1. Finance ERP Software System - RFP No. E2506
Description:
INFO: **To replace the district's current Finance ERP Software System. The Purchasing Department collaborated with Human Resources, Warehouse Services, Finance and the Technology Department to issue the RFP. The ERP Software selected will be used for hiring, staff planning, short and long-range financial planning. (Maximum $3,963,720.00 - General Fund Budget)
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8.D.2. Fine Arts Uniforms - RFP No. E2505
Description:
INFO: **To provide the Socorro ISD with fine arts uniforms as needed district wide. (Maximum $95,000.00 - General Fund Budget)
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8.D.3. Food Service Equipment Repair Parts, Supplies and Service - RFP No. E2431
Description:
INFO: **To purchase food service equipment repair parts, supplies and service as needed district wide. (Maximum $150,000.00 - Federal Fund Budget and General Fund Budget)
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8.E. Consider approval of Request for Extension
Description:
INFO: **For an additional 1-year accordingly.
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8.E.1. Fine Arts Private Lesson and Master Class Instruction Part 3 - RFP No. E2329
Description:
INFO: **Extend through December 13, 2025, which is the second and last possible extension. (Maximum $100,000.00 per year - General Fund Budget and Federal Fund Budget)
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8.F. Consider approval of Request for Extension and Increase
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8.F.1. Glass Replacement Services - RFP No. E2239
Description:
INFO: **Extend for an additional 1-year, through February 22, 2026, which is the first extension. Increase of $20,000.00 for a new total annual amount for this current term and the remaining extended term to $100,000.00 per year. (Maximum $100,000.00 per year - General Fund Budget)
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8.G. Consider approval of Contracts
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8.G.1. Affiliation Agreement - Texas Tech University
Description:
INFO: **This agreement supports community collaboration and engagement. The parties seek to provide clinical and educational experiences to designated students enrolled in School Psychology at Texas Tech.
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8.G.2. Interlocal Agreement - El Paso County Juvenile Justice Alternative Education Program (JJAEP), operated by Ysleta ISD
Description:
INFO: **For the continuation and operation of JJAEP, the students, school districts, and the juvenile board in El Paso County. The agreement will serve to combine into one system the operational, programmatic and educational standards for the JJAEP required students who have been expelled from school for conduct for which expulsion is mandatory under the Texas Education Code, Chapter 37.
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8.G.3. Memorandums of Understanding (MOUs)
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8.G.3.a. The University of Texas at Austin (UT Austin), Advise Texas College Advisors
Description:
INFO: **In recent years, The University of Texas at Austin has provided an Advise Texas College Advisor to Socorro High School and El Dorado High School. The Advise Texas College Advisors enhances the college-going culture and assists in increasing the number of students who are pursuing higher education. (Maximum $20,000.00 - General Fund Budget)
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8.G.3.b. Texas Reading Academies, ESC Region 19 Authorized Provider
Description:
INFO: **This is a state-required training for all teachers in kindergarten through 3rd Grade that supports the Science of Teaching Reading and best practices in developing student's reading skills. This purchase supports Priority 1: Students: grow and support each student with robust opportunities. It also supports Priority 2: Staff: build capacity of staff at all levels. ESC Region 19 is an Authorized Provider of this service/training. (Maximum $48,000.00 - General Funds-Early Education Allotment)
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8.G.3.c. Data Sharing for Transcripts for SISD Seniors to New Mexico State University (NMSU)
Description:
INFO: **The proposed MOU with NMSU will expedite the process when requesting transcripts for those students applying to NMSU. This will also benefit our students by allowing them to apply for NMSU financial aid to assist with the barrier of the cost of education.
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8.H. Consider approval of purchasing cooperatives and purchases over $50,000
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8.H.1. Allied States Cooperative # 24-7494, Traffic Pedestrian Safety at Eastlake High School
Description:
INFO: **For the installation of traffic flashers and crosswalks for pedestrian safety at Eastlake High School. (Maximum $78,225.00 - General Fund Budget)
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8.H.2. BuyBoard Contract # 716-23, DocuNav Solutions
Description:
INFO: **For the renewal purchase of DocuNav Laserfiche licenses for the HR Department. (Maximum $49,025.72 - General Fund Budget)
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8.H.3. DIR Contract # DIR-CPO-4839
Description:
INFO: **To upgrade CTE computer labs that range from 7 to 12 years in age. (Maximum $351,225.00 - Carl Perkins Grant)
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8.H.4. TIPS Contract # 220105, Incident IQ Helpdesk Ticketing Subscription Renewal
Description:
INFO: **To renew the services for the technology helpdesk work order system. (Maximum $75,769.44 - General Fund Budget)
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8.H.5. TIPS Contract # 240505, TimeClock Plus
Description:
INFO: **For the annual maintenance and licensing and Open API (Add On). (Maximum $232,662.23 - General Fund budget)
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8.I. Consider approval of Purchasing Cooperative Report for 2023-2024
Description:
INFO: **Section 44.0331 of the Education Code requires that a written report be presented to the Board of Trustees detailing cooperative purchasing organizations used by the Socorro ISD Purchasing Department. (Maximum $250.00 - General Fund Budget)
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8.J. Consider approval of TEA Low Attendance Waivers due to safety threats
Description:
INFO: **Qualifications for a Low Attendance Day Waiver: For a day when school was held but attendance was at least 10 percentage points below the overall average attendance rate for your district or the applicable campus for the prior year because of inclement weather*-related, health, or safety issues, your district may apply for a waiver to have the day excluded from ADA and FSP funding calculations. |
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8.J.1. Spc. Rafael Hernando III Middle School
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8.J.2. SSG. Manuel R. Puentes Middle School
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8.K. Consider approval of revisions to local policy as per TASB Update 123
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8.K.1. CQC (LOCAL) - TECHNOLOGY RESOURCES/INTEGRATION OF DIGITAL DEVICES
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8.L. Consider approval of listing of items for auction
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9. NEW BUSINESS
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9.A. Consider approval of the updates to the Compensation Plan
Presenter:
Presenter: Celina Stiles
Description:
INFO: **Administration recommends consideration and approval of the updates for the 2024-2025 Compensation Plan as presented.
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9.B. Consider approval of Final Deductive Change Order and Final Contract Payment for Socorro ISD, Student Activities Complex II
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **Administration recommends that the Board of Trustees accept the final deductive change order and final contract payment for Socorro ISD Student Activities Complex II as presented.
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9.C. Consider adoption of Resolution Designating the El Paso Central Appraisal District to act as an Agent for the District for Certain Property Matters
Presenter:
Presenter: Susan Olson
Description:
INFO: **Pursuant to Texas Administrative Code Title 34, Part 1, Chapter 9, Subchapter L. Rule 9.4302, the district must adopt a resolution designing the El Paso Central Appraisal District to act as an Agent for the district for certain property matters. The resolution will grant EPCAD the authority to act only if necessary to defend EPCAD's values for the district.
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10. EXECUTIVE SESSION
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10.A. The meeting is to be closed for discussion with legal counsel to receive and discuss the recommendation of administration to propose termination of a probationary contract of L.A., Teacher on Special Assignment, at the District Service Center, for good cause; to discuss personnel and real estate matters; to receive Intruder Detection Audit Report Findings for Desert Wind PK-8 School and Eastlake High School; to consider administrative recommendations for Chief Financial Officer and Director of Budgeting under Texas Government Code Sections 551.071, 551.072 and 551.074.
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11. NEW BUSINESS (CONTINUED)
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11.A. Discussion and possible action regarding the recommendation of administration to propose termination of the probationary contract of L.A., Teacher on Special Assignment, at the District Service Center, for good cause
Presenter:
Presenter: Legal Counsel
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11.B. Consider approval of Administrative Recommendations
Presenter:
Presenter: James P. Vasquez
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11.B.1. Chief Financial Officer
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11.B.2. Director of Budgeting
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12. ADJOURN
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