September 18, 2024 at 6:00 PM - Agenda of Regular Meeting
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1. CALL TO ORDER AND ESTABLISH A QUORUM
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2. PLEDGE OF ALLEGIANCE
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3. INTERIM SUPERINTENDENT'S COMMENTS
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3.A. Announcement of New Personnel
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3.B. District Initiatives/Events
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4. SPECIAL PRESENTATIONS
Presenter:
Presenter: Daniel Escobar
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4.A. A Socorro ISD Volunteer will be honored for earning the 2024 Heroes for Children Award for State Board of Education District 1
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4.B. A Socorro ISD Police Sergeant will be recognized for her heroic actions to save a child's life
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5. BOARD OF TRUSTEES BUSINESS
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5.A. Consider approval of Proclamation for National School Lunch Week, October 14-18, 2024
Presenter:
Presenter: Shelley Chenausky
Description:
INFO: **The National School Lunch Program has served our nation admirably for over 78 years through advanced practices and nutrition education. The program is dedicated to the health and well-being of our nation's children and has been joined through the years by many other excellent child-feeding programs.
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5.B. Consider approval of Texas Education Human Resources Day Resolution, October 9, 2024
Presenter:
Presenter: Celina Stiles
Description:
INFO: **Governor Greg Abbot has proclaimed October, 9, 2024, as Texas Education Human Resources Day; a day set aside to recognize and honor the important contributions made by school staff who work in human resources.
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5.C. Consider approval of Resolution in support of Socorro Safe Routes to School Project Grant
Presenter:
Presenter: Dr. Andrea Cruz
Description:
INFO: **The Socorro Safe Routes to Schools projects will involve approximately 8 miles of ADA-accessible sidewalk improvements and school zone enhancements benefiting nine (9) area local public schools.
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5.D. Discussion and possible action regarding nominations for El Paso Central Appraisal District Board of Directors
Presenter:
Presenter: Board President Michael Najera
Description:
INFO: **The current term for the El Paso Central Appraisal District (EPCAD) Board of Directors concludes on December 31, 2024. Before October 15, 2024, the taxing units with voting entitlement participating in EPCAD must submit nominee names to the Chief Appraiser. Two directors will serve a one-year term, and three directors will serve a three-year term.
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6. OPEN FORUM
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7. PUBLIC HEARING
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7.A. Proposed 2024-2025 Tax Rate
Presenter:
Presenter: Susan Olson
Description:
INFO: **The Board of Trustees is required to conduct a public hearing for the purpose of discussing the proposed tax rate before the adoption of said item. The public is invited to provide comment on the proposed tax rate.
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8. DISTRICT REPORTS
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8.A. Facilities Report
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **A presentation of the 2017 Bond Program and other non-bond construction projects will be provided for the Board of Trustees.
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8.B. Strategic Plan - Priority 3: Community Collaboration and Engagement
Presenter:
Presenter: Daniel Escobar
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9. CONSENT AGENDA
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9.A. Consider approval of Board Meeting Minutes
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9.A.1. August 14, 2024 Special Board Meeting
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9.A.2. August 21, 2024 Regular Board of Trustees Meeting
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9.B. Consider approval of Requests for the Use of School Facilities
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9.C. Consider approval of Budget Amendments
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9.C.1. Amendments for September 18, 2024
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9.D. Consider approval of Awarding of Bids
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9.D.1. Concrete Redi Mix - RFP No. E2502
Description:
INFO: **To procure concrete redi mix as needed district wide. (Maximum $125,000.00 - General Fund Budget)
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9.D.2. District Theater Advertising Services - RFP No. E2504
Description:
INFO: **To provide the Socorro Independent School District with district wide theater advertising services as needed throughout the El Paso demographic area. The goal is to grow the advertising program to support student and employee recruitment and retention efforts. (Maximum $75,000.00 - General Fund Budget)
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9.E. Consider approval of Requests for Extension
Description:
INFO: **For an additional 1-year accordingly.
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9.E.1. Custodial Chemical Management System - RFP No. E2310
Description:
INFO: **Extend through October 18, 2025, which is the first possible extension. (Maximum $350,000.00 per year - General Funds Budget)
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9.E.2. Fire Extinguishers Inspections and Maintenance - RFP No. E2313
Description:
INFO: **Extend through November 21, 2025, which is the first and last possible extension. (Maximum $90,000.00 per year - General Funds Budget)
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9.E.3. Grant Evaluation Services - RFP No. E2209
Description:
INFO: **Extend through October 25, 2025, which is the first and last possible extension. (Maximum $50,000.00 per year - General and Federal Funds)
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9.E.4. Instructional Materials Supplies and Services - RFP No. E2328
Description:
INFO: **Extend through November 27, 2026 (2-years), which is the first possible extension. (Maximum $4,000,000.00 per year - General, Federal Funds and Special Revenue)
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9.E.5. Miscellaneous Operational Supplies - RFP No. E2213
Description:
INFO: **Extend through November 20, 2025, which is the first and last possible extension. (Maximum $400,000.00 per year - General and Federal Funds)
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9.F. Consider approval of Request for Extension and Increase
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9.F.1. District Awards - RFP No. E2214
Description:
INFO: **Extend through November 19, 2025, which is the second and last possible extension and an increase of $25,000.00 for this bid. (Maximum $200,000.00 per year - General and Federal Funds)
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9.G. Consider approval of Contracts
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9.G.1. Cooperative Program Agreement - Western Tech University
Description:
INFO: **The purpose is to implement a dual credit relationship, allowing a small number of Options High School students the opportunity to be concurrently enrolled at SISD and Western Tech. (Maximum up to $10,000.00 - Career and Technology Education Budgeted Funds)
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9.G.2. Contracts for Presidio ISD, Ft. Hancock ISD, and Alpine Public Library as part of the Adult Education Learning Grant from Texas Workforce Commission
Description:
INFO: **Socorro Independent School District (SISD) received the award for the Texas Workforce Commission’s adult learning grant (AEL), which is a part of the Far West Adult Education Consortium. Funds will be allocated to SISD and will be disseminated to Presidio ISD, Ft. Hancock ISD, and Alpine Public Library so they can serve the communities in their areas. The estimated total grant award is $2,526,148.00.
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9.G.3. Interlocal Agreement - The University of Texas at Austin, OnRamps Program
Description:
INFO: **The purpose is to renew the agreement to continue the program that provides students with dual enrollment opportunities. (Maximum $0 for FAST eligible students; all other costs to remain the same $149 for non-FAST eligible and $550 for teacher renewal training - Mission Early College High School)
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9.G.4. Interlocal Agreement - Texas Tech School of Nursing
Description:
INFO: **The purpose is to develop and provide a P-Tech dual credit pathway to the nursing program of study for the Health Professions Academy students. (No cost to the District)
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9.G.5. Memorandums of Understanding (MOUs)
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9.G.5.a. El Paso Community College Dual Credit
Description:
INFO: **The purpose is to renew the agreement to offer dual credit opportunities for comprehensive students not enrolled in an early college. Students may earn up to forty-two core college credits transferable to any public Texas college or university. Additionally, students may also earn college credits on certain CTE courses, including Criminal Justice and Pharmaceutical Studies. (Maximum about $5,000.00 per semester plus the cost of all dual credit textbooks-$150,000.00 - General Fund Budget)
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9.G.5.b. Technology Education And Learning Support (TEALS) School Joint Engagement
Description:
INFO: **The TEALS is a computer science program that is used by teachers to improve the content. (No cost to the District)
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9.G.6. Memorandum of Understanding (MOU) & Agreement - Aliviane, Inc.
Description:
INFO: **This will allow for collaboration to provide comprehensive substance use and other mental health disorder services for students. (No cost to the District)
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9.H. Consider approval of purchasing cooperatives and purchases of over $50,000
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9.H.1. BuyBoard Contract # 716-23, Records Consultants, Inc.
Description:
INFO: **The purpose of the records management program is to meet the guidelines of the Texas State Library and Archives Commission (TSLAC). RCI will review, prepare, and amend, as required, a Records Retention Control Schedule, based on a listing of all records, whether active or inactive, maintained by all departments and locations in the district. (Maximum $158,798.75 - General Funds Budget)
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9.H.2. CTPA Leander ISD RFP # 22032S27, Red Rover
Description:
INFO: **To continue with the subscription for the absence management from Red Rover. (Maximum $64,998.00 - General Funds Budget)
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9.H.3. ESC Region 19 Allied States Cooperative # 24-7502 - Produce, Segovia's Distributing Inc.
Description:
INFO: **To purchase produce as needed district wide from October 1, 2024, through September 30, 2025. (Maximum $1,500,000.00 - CNS Federal Funds)
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9.H.4. National IPA/Omnia Partners Contract # 221201 - TCG and First Financial Group of America
Description:
INFO: **To renew our Third-Party Services to administer the District's Ancillary 125 Benefit Program, which also includes the 457, 403(b), and FICA retirement services. Ancillary benefits, such as vision, dental and other supplemental insurance options, are available to all employees at no cost to the District; these benefits are entirely voluntary and are paid for by employees who choose to enroll in them. (Maximum $81,354.50 - this is the district's projected cost for employee basic life insurance)
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10. NEW BUSINESS
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10.A. Discuss and take action on a resolution providing for the defeasance and/or calling for redemption certain currently outstanding obligations; authorizing the execution of an escrow agreement; delegating to certain district officials and staff the authority to effectuate matters herein resolved; and other matters in connection therewith
Presenter:
Presenter: Susan Olson
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10.B. Accept the Certified Appraisal Roll for Tax Year 2024 for Socorro Independent School District
Presenter:
Presenter: Susan Olson
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10.C. Accept the Calculations of the No-New-Revenue Tax Rate and the Voter-Approval Tax Rate for Tax Year 2024
Presenter:
Presenter: Susan Olson
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10.D. Consider approval of Resolution which officially levies the tax rate for the Tax Year 2024, Fiscal Year 2024-2025
Presenter:
Presenter: Susan Olson
Description:
INFO: **This Resolution officially levies the tax rate for the Socorro Independent School District for the Tax Year 2024, Fiscal Year 2024-2025.
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10.E. Consider approval of New Positions
Presenter:
Presenter: Celina Stiles
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10.F. Consider approval of Rose Bowl Parade Tour Accommodations - Pebble Hills High School, Gruenier Cruises and Tours Inc., dba Grueninger Music Tours (GMT)
Presenter:
Presenters: Enrique Herrera and Armando Martinez
Description:
INFO: **The Pebble Hills High School Band has been selected to march in the 2025 Tournament of Roses Parade. Bands participating are required to utilize GMT for their student tour accommodations. (Maximum $259,435.00 - General Funds Budget)
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10.G. Consider approval of Final Deductive Change Order and Final Contract Payment for Socorro ISD Electric Bus Charging Stations
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **The Department of Facilities and Construction has completed their due diligence for the Socorro ISD Electric Bus Charging Stations and presents the following original contract sum, final deductive change order, final contract sum and final payment for Board acceptance.
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10.H. Consider approval of Final Contract Payment for HVAC Equipment Upgrades Districtwide - Veregy/Four Star Fabricators and Services
Presenter:
Presenter: David Carrasco
Description:
INFO: **The Maintenance and Operations Department is pleased to present the Final Contract Payment for the HVAC Equipment Upgrades Project at the following campuses: Montwood Middle School, Elfida P. Chavez Elementary School, Sun Ridge Middle School, and Lujan Chavez Elementary School.
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10.I. Consider approval of Final Contract Payment for LED Lighting Retrofit Project - Performance Services, Inc. (Phase I)
Presenter:
Presenter: David Carrasco
Description:
INFO: **The Maintenance and Operations Department is pleased to present the Final Contract Payment for the LED Lighting Retrofit project at the following campuses: Ernesto Serna School, Socorro Middle School, Salvador H. Sanchez Middle School, HVAC replacement and controls at Col. John O. Ensor Middle School-gymnasium only.
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10.J. Consider approval of Final Contract Payment for LED Lighting Retrofit Project - Performance Services, Inc. (Phase II)
Presenter:
Presenter: David Carrasco
Description:
INFO: **The Maintenance and Operations Department is pleased to present Final Contract Payment for the LED Lighting Retrofit Project at the following campuses: Montwood High School, Capt. Walter E. Clarke Middle School, and Col. John Ensor Middle School.
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10.K. Consider approval of the SISD Police Department Texas Police Chiefs Association Accreditation Program
Presenter:
Presenter: Chief George Johnson
Description:
INFO: **The program is a voluntary process where police agencies in Texas prove their compliance with 170 Texas Law Enformence Best Practices.
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10.L. Consider approval of Socorro ISD Police Department Procedures Manual
Presenter:
Presenter: Chief George Johnson
Description:
INFO: **This document outlines the organization of the department, its Policy and Procedure Manual, and its authority. It also defines three kinds of statements that appear in these documents - policy, rules, and procedures - and states the department's mission and core values.
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11. EXECUTIVE SESSION
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11.A. The meeting is to be closed for discussion with legal counsel; to receive update from legal counsel regarding options for tax refund; to discuss personnel and real estate matters; discussion regarding terms and extension of Acting Superintendent's Supplemental Duty Agreement; to consider administrative recommendations for Principal position at Vista Del Sol Environmental Science Academy; and Assistant Principal positions at Desert Wind PK8 School, Escontrias STEAM Academy, Montwood Middle School, William D. Slider Middle School and Pebble Hills High School under Texas Government Code Sections 551.071, 551.072 and 551.074.
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12. NEW BUSINESS (CONTINUED)
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12.A. Discussion and possible action regarding terms and extension of Acting Superintendent's Supplemental Duty Agreement
Presenter:
Presenter: Board President Michael Najera
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12.B. Consider approval of Administrative Recommendations
Presenter:
Presenter: James P. Vasquez
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12.B.1. Principal, Vista Del Sol Environmental Science Academy
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12.B.2. Assistant Principal
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12.B.2.a. Desert Wind PK8 School
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12.B.2.b. Escontrias STEAM Academy
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12.B.2.c. Montwood Middle School
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12.B.2.d. William D. Slider Middle School
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12.B.2.e. Pebble Hills High School
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13. ADJOURN
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