June 19, 2024 at 6:00 PM - Agenda of Regular Meeting
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1. CALL TO ORDER AND ESTABLISH A QUORUM
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2. PLEDGE OF ALLEGIANCE
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3. ACTING SUPERINTENDENT'S COMMENTS
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3.A. District Initiatives/Events
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4. BOARD HONORS
Presenter:
Presenter: Daniel Escobar
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4.A. SISD middle school students will be recognized for earning the Platinum Award in the Regional Junior Visual Arts Scholastic Event
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4.B. The Montwood Varsity Softball Team will be recognized for winning the 2023-2024 UIL Softball District Championship
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4.C. The Americas Varsity Baseball Team will be recognized for winning 2023-2024 Baseball Championships
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4.D. SISD students will be recognized for advancing to and competing at the 2024 Texas Science and Engineering Fair
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5. BOARD OF TRUSTEES BUSINESS
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5.A. Consider approval of the 2024-2025 Board Meeting Calendar and Agenda Cycle
Presenter:
Presenter: Board President Michael Najera
Description:
INFO: **The Board meeting calendar has been developed using the third (3rd) Wednesday of the month for the Regular Board meetings with the following exceptions: July 2024-fourth (4th) Wednesday of the month due to the summer break; January 2025-fourth (4th) Wednesday of the month due to the winter break; and March 2025-fourth (4th) Wednesday of the month due to the student intersession break.
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6. PUBLIC HEARINGS
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6.A. 2024-2025 Every Student Succeeds Act (ESSA) Public Notice Meeting
Presenter:
Presenter: Dr. Adam Starke
Description:
INFO: **On an annual basis, the District is required to consult with parents, community, business members, and educational stakeholders on the Every Student Succeeds Act (ESSA) federal grant entitlements and planned expenditures for the upcoming year. This public hearing is to be completed prior to the District committing any funds and prior to submitting the 2024-2025 ESSA Consolidated Federal Grant Application to the Texas Education Agency. The deadline to submit the application to TEA is June 30, 2024.
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6.B. Proposed 2024-2025 School District Budget and Discussion of Proposed Tax Rate
Presenter:
Presenter: Vicki Perez
Description:
INFO: **The Board of Trustees is required to conduct a public hearing for the purpose of discussing the proposed budget and the tax rate to support it before the adoption of the said item. The public is invited to provide comments on the proposed budget and tax rate. Note that the tax rate will not be adopted by the Board until September, when the certified property values are received from the Central Appraisal District.
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7. OPEN FORUM
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8. DISTRICT REPORTS
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8.A. Districtwide Intruder Detection Audit Report Findings
Presenter:
Presenter: Ronald Livermore
Description:
INFO: **An Intruder Detection Audit was conducted in the district by ESC Region 19. Findings will be shared with the District School Safety and Security Committee, and the Board of Trustees. A plan of action is in place and will be shared with the Board of Trustees.
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8.B. Facilities Report
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **A presentation of the 2017 Bond Program and other non-bond construction projects will be provided for the Board of Trustees.
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8.C. Health Plan Rates
Presenter:
Presenter: Mario Carmona
Description:
INFO: **A presentation regarding the 2024 Health Fund and proposed premium plan rates for the 2025 Plan Year will be provided for the Board of Trustees.
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8.D. Strategic Plan - Priority 4: Operational Transparency and Equality
Presenter:
Presenter: Ronald Livermore and Liliana Fierro
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9. CONSENT AGENDA
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9.A. Consider approval of Board Meeting Minutes
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9.A.1. May 15, 2024 Regular Board of Trustees Meeting
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9.A.2. June 3, 2024 Board Workshop Meeting
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9.A.3. June 6, 2024 Special Board Meeting
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9.B. Consider approval of Requests for the Use of School Facilities
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9.C. Consider approval of Budget Amendments
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9.C.1. Amendments for June 19, 2024
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9.C.2. Amendments for FY2024-2025
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9.D. Consider approval of Awarding of Bids
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9.D.1. Digital Displays, Accessories and Services - RFP No. E2429
Description:
INFO: **To purchase digital displays, accessories, and services as needed district wide. (Maximum $750,000.00 - General Fund and Federal Fund Budget)
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9.D.2. Legal Services for Special Education - RFQ No. E2423
Description:
INFO: **To provide legal services to Socorro ISD's Special Education Department. (Maximum $TBD - General Fund Budget and Federal Fund Budget)
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9.D.3. Translation Services - RFP No. E2426
Description:
INFO: **Socorro ISD is seeking proposals from firms qualified and experienced in providing translation into foreign languages, interpretation services, and American Sign Language interpretation. (Maximum $200,000.00 - General and Federal Budget)
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9.E. Consider approval of Requests for Extension
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9.E.1. College Preparatory Materials and Services - RFP No. E2260
Description:
INFO: **Extend for an additional 1-year, through August 16, 2025, which is the first possible extension. (Maximum $1,000,000.00 per year - General Funds and Federal Funds)
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9.E.2. District Software - RFP No. E2203
Description:
INFO: **Extend for an additional 1-year, through August 21, 2025, which is the second and last possible extension. (Maximum $500,000.00 per year - General Funds and Federal Funds)
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9.E.3. Elevator Maintenance Services - RFP No. E2404
Description:
INFO: **Extend for an additional 1-year, through August 16, 2025, which is the first possible extension. (Maximum $250,000.00 per year - General Funds)
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9.E.4. Gifted & Talented Materials, Supplies, and Services - RFP No. E2303
Description:
INFO: **Extend for an additional 1-year, through August 20, 2025, which is the first possible extension. (Maximum $325,000.00 per year - General Funds and Federal Funds)
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9.E.5. Health Clinic & Pharmacy Equipment and Supplies - RFP No. E2211
Description:
INFO: **Extend for an additional 1-year, through August 17, 2025, which is the third and last possible extension. (Maximum $200,000.00 per year - General Funds and Federal Funds)
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9.E.6. Visual Performing Arts Supplies and Accessories - RFP No. E2305
Description:
INFO: **Extend for an additional 1-year, through August 20, 2025, which is the first and last possible extension. (Maximum $150,000.00 per year - General Funds and Federal Funds)
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9.F. Consider approval of Contracts
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9.F.1. Commitment Form - Education Service Center Region 19 TEKS Resource System
Description:
INFO: **A curriculum support system for K-12 designed to provide a common language, process and structure for curriculum development. The administrative fee is $6.50 per student with a PEIMS enrollment of 44,234; the base fee equals $287,521.00 plus the annual Technology fee of $10,620.00 and a Regional fee of $5,000.00. (Maximum $303,141.00 - General Funds)
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9.F.2. Ground/Facilities Lease - Region 19 Education Service Center (ESC19)
Description:
INFO: **For the purpose of leasing the property located at H.D. Hilley Elementary School, 693 N. Rio Vista, Socorro TX 79927-Socorro Head Start Center (Land) and Options High School, 12380 Pine Springs Dr., El Paso, TX 79928-Options Head Start Center (Facilities) to provide the Socorro Head Start Program.
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9.F.3. Memorandum of Understanding (MOU) - 240 Certification Field Placement
Description:
INFO: **For the purpose of providing field placement and/or clinical practices for students enrolled with 240 Certification to meet the requirements of the educator preparation program.
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9.G. Consider approval of purchases over $100,000
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9.G.1. Purchasing Cooperatives
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9.G.1.a. ESC Region 19 Allied State Cooperative #24-7474 - N2Y Unique Learning System, Student Alternative Education Program
Description:
INFO: **One-of-a-kind solution designed specifically to help students with special learning needs master their state's extended standards. (Maximum $252,591.80 - Federal Budget and General Budget)
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9.G.1.b. ESC Region 19 Allied States Cooperative #21-7401, City Fence and Pipe Co.
Description:
INFO: **To procure materials and labor for fencing to provide secure areas at all SISD schools. (Maximum $5,664,644.20 - SAFE Grant Cycle)
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9.G.1.c. ESC Region 19 Allied States Cooperative #19-7337 - USI Southwest
Description:
INFO: **For District Insurance: Property, General, Automobile, Law Enforcement, Cyber Crime, and Educator's Legal Liability Insurance. (Maximum $3,717,253.58 - 2024-2025 General Funds)
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9.G.1.d. Texas DIR Contract for IT products and services
Description:
INFO: **To purchase from approved vendors for technology products and services, such as: technology/network hardware and software maintenance support, communications, software licensing, and cybersecurity services through June 30, 2025. (Maximum $2,000,000.00 - General and Federal Fund Budget)
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9.G.1.e. TIPS USA Contract #230105, Apptegy - Thrillshare Media Subscription Renewal
Description:
INFO: **For the district's website and notification system service renewal. (Maximum $163,925.00 - General Funds)
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9.H. Consider approval of revisions to the following local policies as per TASB Update 123
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9.H.1. BBD (LOCAL) - BOARD MEMBERS: TRAINING AND ORIENTATION
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9.H.2. BBFA (LOCAL) - ETHICS: CONFLICT OF INTEREST DISCLOSURES
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9.H.3. CKC (LOCAL) - SAFETY PROGRAM/RISK MANAGEMENT: EMERGENCY PLANS
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9.H.4. CKEA (LOCAL) - SECURITY PERSONNEL: COMMISSIONED PEACE OFFICERS
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9.H.5. EF (LOCAL) - INSTRUCTIONAL RESOURCES
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9.H.6. EFA (LOCAL) - INSTRUCTIONAL RESOURCES: INSTRUCTIONAL MATERIALS
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9.H.7. EFB (LOCAL) - INSTRUCTIONAL RESOURCES: LIBRARY MATERIALS
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9.H.8. FNG (LOCAL) - STUDENT RIGHTS AND RESPONSIBILITIES: STUDENT AND PARENT COMPLAINTS/GRIEVANCES
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9.H.9. GF (LOCAL) - PUBLIC COMPLAINTS
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9.I. Consider approval of TEA Waiver for Low Attendance
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9.I.1. Horizon Heights Elementary School due to a safety related incident (threat) on April 22, 2024
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9.J. Consider approval of New Job Descriptions
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9.J.1. Instructional Officer for Recruitment, Induction, and Retention - to provide leadership in the area of new teacher support, prescribing techniques, and procedures to assure that the curriculum shall be in compliance with the requirements set forth through local and state policies and guidelines, coordinating activities in this division with the instructional and administrative services in a manner consistent with Board Policy and consistent with statutes and standards of regulatory agencies.
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9.J.2. Special Education Clerk - Child Find - to provide clerical support for the special education department
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10. NEW BUSINESS
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10.A. Consider approval of new/additional Teacher and Administration Employment Contracts for the 2024-2025 School Year
Presenter:
Presenter: Celina Stiles
Description:
INFO: **Administration recommends consideration and approval of the contract recommendations for teachers, additional administrative contracts, librarians, nurses, counselors, speech therapists and education diagnosticians as presented.
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10.B. Consider approval of Compensation Plan Update to include approval of stipends (with the exception of travel stipends) and revisions to the District Compensation Plan
Presenter:
Presenter: Celina Stiles
Description:
INFO: **Administration recommends consideration and approval of the item as presented.
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10.C. Consider approval of update to the 2024-2025 District Calendar
Presenter:
Presenter: Dr. Adam Starke
Description:
INFO: **The proposed allocation of two additional staff development days is recommended to provide more opportunities for the learning of and subsequent implementation of more best instructional practices in our classrooms. With this change, our students will still attend school for 77,400 instructional minutes during the school year.
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10.D. Consider approval of Final Payment to ADM Group, Inc. for services related to SISD Auxiliary Gymnasium Improvements, Water Fountains and Restrooms Additions
Presenter:
Presenter: Liliana Fierro
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10.E. Consider approval of Phase II District Forensic Audit Services - RFQ No. E2433
Presenter:
Presenter: Gabriela Garcia
Description:
INFO: **The information will be provided under separate cover.
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10.F. Consider approval of Resolution of Policy CDA (Local)
Presenter:
Presenter: Vicki Perez
Description:
INFO: **The Public Investment Act requires the governing board to review and adopt their investment policy each fiscal year. This review will allow the district to meet the requirements of this law and the attached resolution will attest to that fact.
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10.G. Consider approval of Resolution to Appoint Investment Officers
Presenter:
Presenter: Vicki Perez
Description:
INFO: **Resolution to appoint investment officers for the Socorro Independent School District.
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10.H. Consider approval of Resolution for Assignment of Fund Balance
Presenter:
Presenter: Vicki Perez
Description:
INFO: **Resolution be it resolved that, $5,709,234.03 is moved from the committed fund balance and reflected in the total of unassigned fund balance at the end of the year on June 30, 2024.
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10.I. Consider approval of Crown Castle - Agreement to Amend Lease
Presenter:
Presenter: Vicki Perez and Steve Blanco
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10.I.1. Site Address: 11740 Middle Drain Road #828025
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10.I.2. Site Address: 12101 Pelicano #822354
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10.I.3. Site Address: 1200-B Rear Joe Battle Blvd @ SISD Stadium #814045
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10.J. Discussion and possible action to utilize Apple Recycling to pick up more than 80 pallets at the warehouse with obsolete/broken technology ready to be recycled/demolished
Presenter:
Presenter: Vicki Perez
Description:
INFO: **Items on the pallets are not in working condition, per campus Technician, and have been inventoried by Fixed Asset staff.
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11. EXECUTIVE SESSION
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11.A. The meeting is to be closed for discussion with legal counsel; to discuss the duties and compensation (including stipend payments) of certain employees at the Bill Sybert School; to receive Intruder Detection Audit Report Findings; to discuss personnel and real estate matters; and to consider administrative recommendation for Principal position at Capt. Walter E. Clarke Middle School under Texas Government Code Sections 551.071, 551.072 and 551.074.
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12. NEW BUSINESS (CONTINUED)
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12.A. Consider approval of Administrative Recommendations
Presenter:
Presenter: James P. Vasquez
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12.A.1. Principal, Capt. Walter E. Clarke Middle School
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13. ADJOURN
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