January 17, 2024 at 6:00 PM - Agenda of Regular Meeting
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1. CALL TO ORDER AND ESTABLISH A QUORUM
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2. PLEDGE OF ALLEGIANCE
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3. SUPERINTENDENT'S COMMENTS
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3.A. District Initiatives/Events
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4. BOARD HONORS
Presenter:
Presenter: Daniel Escobar
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4.A. A Socorro High School student will be recognized for earning top honors in the 2023 Congressional App Challenge
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4.B. SISD dance students will be recognized for being selected and representing the district at the 2024 Texas Dance Educators Association State Convention
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5. SPECIAL PRESENTATIONS
Presenter:
Presenter: Daniel Escobar
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5.A. Americas High School Varsity Boys Basketball Coach will be recognized for earning his 500th career win
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5.B. The SISD Board of Trustees will be recognized in honor of School Board Recognition Month
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6. BOARD OF TRUSTEES BUSINESS
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6.A. Consider approval of National School Counselor Week Proclamation, February 5-9, 2024
Presenter:
Presenter: Tammi Mackeben
Description:
INFO: **The American School Counselor Association honors school counselors every year. Each year the Guidance and Counseling Department requests the SISD School Board to approve the proclamation to honor the school counseling profession.
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7. OPEN FORUM
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8. DISTRICT REPORTS
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8.A. Districtwide Intruder Detection Audit Report Findings
Presenter:
Presenter: Ronald Livermore
Description:
INFO: **An Intruder Detection Audit was conducted in the district by Region 19 ESC. Findings will be shared with the District School Safety and Security Committee, and the Board of Trustees. A plan of action is in place and will be shared with the Board of Trustees.
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8.B. Facilities Report
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **A presentation of the 2017 Bond Program and other construction projects will be provided for the Board of Trustees.
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8.C. Strategic Plan - Priority 1; Objective 1 - Strategic Actions 1.1B and 1.1C
Presenter:
Presenters: Kelly McBain and Jina Eksaengsri
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9. CONSENT AGENDA
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9.A. Consider approval of Board Meeting Minutes
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9.A.1. December 13, 2023 Regular Board of Trustees Meeting
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9.B. Consider approval of Budget Amendments
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9.B.1. Amendments for January 17, 2024
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9.C. Consider approval of Requests for Extension
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9.C.1. Custodial Chemical Management System for Child Nutrition Services - RFP No. E2338
Description:
INFO: **Extend for an additional year, through March 1, 2025, which is the first possible extension. (Maximum $125,000.00-National School Lunch Program Funds and General Funds)
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9.C.2. Elementary Cafeteria Tables - RFP No. E2346
Description:
INFO: **Extend for an additional year, through February 26, 2025, which is the first possible extension. (Maximum $116,640.00-National School Lunch Program Funds, and General Funds)
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9.C.3. Facility Assessment, Land Analysis and Demographic Study - RFQ No. E2343
Description:
INFO: **Extend for an additional year, through February 2, 2025, which is the last year of proposal. (Maximum $550,630.00-General Fund Budget, and Bond Funds)
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9.C.4. Landscaping, Xeriscaping and Masonry Services - RFP No. E2117
Description:
INFO: **Extend for an additional year, through February 19, 2025, which is the second possible extension. (Maximum $200,000.00-General Funds)
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9.C.5. Marching Band Uniforms and Accessories - RFP No. E2233
Description:
INFO: **Extend for an additional year, through February 16, 2025, which is the second and final possible extension. (Maximum $200,000.00-General Funds Budget, Federal Funds, and ESSER Funds)
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9.C.6. Painting Materials - RFP No. E2237
Description:
INFO: **Extend for an additional year, through March 25, 2025, which is the second possible extension. (Maximum $220,000.00-General Funds)
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9.C.7. Refrigeration and Air Conditioning Maintenance and Repair - RFP No. E2118
Description:
INFO: **Extend for an additional year, through March 23, 2025, which is the first possible extension. (Maximum $400,000.00-General Funds)
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9.C.8. Relocation of Portables and Related Services - RFP No. E2318
Description:
INFO: **Extend for an additional year, through March 31, 2025, which is the first possible extension. (Maximum $180,000.00-General Funds)
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9.C.9. Student and Finance Software System - RFP No. E2339
Description:
INFO: **Extend for an additional year, through March 1, 2025, which is the first possible extension. (Maximum $1,477,861.00-General Funds)
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9.D. Consider approval of Contracts
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9.D.1. Interlocal Agreement - Region 17 West Texas Food Service Cooperative
Description:
INFO: **The district utilizes the cooperative for commodity entitlement, food expenditure, and paper goods. The district has participated in the cooperative for the past several years and would like to continue the partnership. The goal is to obtain substantial savings on specific food service items for member districts through volume purchasing and obtain the most advantageous of the best value to the District. (Maximum $17,000,000.00-Federal and USDA donated commodity and commercial dollars)
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9.D.2. Memorandum of Understanding (MOU) - EP Dentistry 4 Kids, Dental Services
Description:
INFO: **The purpose is to continue with the collaborative relationship in which EP Dentistry 4 Kids will offer no-cost preventative dental services to SISD students; they will come to designated schools with the ability to perform a visual dental screening and provide dental kits that include a toothbrush, toothpaste, and dental floss to each participating student; and will also complete a dental health screening report for the child to provide to nurses and parents.
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9.D.3. Serving Agreement-Texas - Grand Canyon University: Participants in Learning, Leading (PLL)
Description:
INFO: **This agreement allows SISD to be a participant in the program for a period of five (5) years. As a participant, High School students graduating from a PLLS High School who are fully admissible to GCU (meets all requirements) will receive a minimum institutional award package of $2,800.00 per academic year. A 10% scholarship is available to graduates of PLLS High Schools to attend an online Bachelor's program.
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9.E. Consider approval of the update to the Compensation Plan
Description:
INFO: **The update is to add a travel stipend for the Assistant Director of Emergency Management.
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9.F. Consider approval of updates to the job description for Communications Specialist
Description:
INFO: **The primary purpose of this position is to promote the district through written stories, publications and social media.
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9.G. Consider approval of revisions to local policy
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9.G.1. TASB Update 122
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9.G.1.a. CQB - Technology Resources Cybersecurity
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9.G.1.b. CSA - Facility Standards: Safety and Security
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9.G.1.c. DC - Employment Practices
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9.G.1.d. EHB - Curriculum Design: Special Programs
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9.G.1.e. EHBC - Special Programs: Compensatory Services and Intensive Programs
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9.G.1.f. EHBCA - Compensatory Services and Intensive Programs: Accelerated Instruction
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9.G.1.g. FEA - Attendance: Compulsory Attendance
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9.G.1.h. FFAC - Wellness and Health Services: Medical Treatment
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9.G.1.i. FFB - Student Welfare: Crisis Intervention
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9.G.1.j. FL - Student Records
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9.G.2. Local Policy
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9.G.2.a. FDA - Admissions: Interdistrict Transfers
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9.H. Consider approval of Resolution to Employ Volunteer Chaplains
Description:
INFO: **Administration recommends consideration and approval of the Resolution as presented under the Consent Agenda.
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9.I. Consider approval of Advanced Academy: CTE TEA Innovative Courses
Description:
INFO: **These courses would be used in support of instruction by linking to identical El Paso Community College (EPCC) college courses, and for transcription of like courses for those students who enroll in Socorro Independent School District (SISD) from out of State or out of Country.
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9.J. Consider approval of Final Contract Payment for E3 LED lighting upgrade district-wide
Description:
INFO: **The Department of Maintenance and Operations has completed their due diligence on the final contract sum and final payment for the Board's acceptance.
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9.K. Consider approval of District and Campus Attendance Committees
Description:
INFO: **In accordance with Texas Education Code 25.092, the Board of Trustees shall appoint one or more attendance committees to hear petitions for class credit by students who have not met the 90 percent attendance requirement and who have not earned class credit by completing a principal's plan.
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10. NEW BUSINESS
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10.A. Consider approval of Final Deductive Change Order and Final Contract Payment for Socorro High School Reconstruction Project - Package II
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **The Department of Facilities and Construction has completed their due diligence on the Socorro High School Reconstruction Project - Package II and will present the contract sum, deductive change order, final contract sum and final payment for the Board's acceptance.
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10.B. Discussion and possible action to address translation services for Board meetings
Presenter:
Presenter: Trustee Ricardo Castellano
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10.C. Discussion and possible action regarding the declaration of the Final Version of Forensic Audit Report #1: Bond Funds and Construction Expenditures, prepared by Weaver & Tidwell LLC
Presenter:
Presenter: Trustee Ricardo Castellano
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11. EXECUTIVE SESSION
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11.A. The meeting is to be closed for discussion with legal counsel and administration regarding potential litigation and other legal issues connected with Velasquez v. Socorro ISD; discussion regarding pending litigation in the matter of S. Magallanes v. Socorro ISD; to receive Intruder Detection Audit Report Findings; discussion regarding the sale of District owned real property consisting of approximately 36.67 gross acres to Provident Realty Advisors, Inc.; discussion regarding duties of Superintendent related to communication with the Board through the Board packet; to consider administrative recommendations for Assistant Principal positions at Hurshel Antwine Middle School and William D. Slider Middle School under Texas Government Code Sections 551.071, 551.072 and 551.074.
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12. NEW BUSINESS (CONTINUED)
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12.A. Discussion and possible action to approve a resolution/certificate of resolution to finalize the sale of District owned real property consisting of approximately 36.67 gross acres to Provident Realty Advisors, Inc. and to authorize the administration, President of the Board of Trustees and Board officers to execute any documents necessary to complete the transaction
Presenter:
Presenter: Legal Counsel
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12.B. Consider approval of Administrative Recommendations
Presenter:
Presenter: Dr. Nate Carman
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12.B.1. Assistant Principal
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12.B.1.a. Hurshel Antwine Middle School
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12.B.1.b. William D. Slider Middle School
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13. ADJOURN
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