December 13, 2023 at 6:00 PM - Agenda of Regular Meeting
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1. CALL TO ORDER AND ESTABLISH A QUORUM
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2. PLEDGE OF ALLEGIANCE
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3. SUPERINTENDENT'S COMMENTS
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3.A. Announcement of New Personnel
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3.B. District Initiatives/Events
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4. BOARD HONORS
Presenter:
Presenter: Daniel Escobar
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4.A. SISD students will be recognized for winning the 2023 SISD Pop Art Contest
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4.B. SISD students will be recognized for winning the 2023 El Paso Community College K-12 Salute to the Arts Contest
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4.C. SISD students will be recognized for winning the 2023 Winter Holiday Art Contest
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4.D. SISD students will be recognized for winning the 2023 Superintendent's Holiday Bake Off Challenge
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5. SPECIAL PRESENTATIONS
Presenter:
Presenter: Daniel Escobar
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5.A. El Paso Children's Hospital will be recognized for its partnership with the SISD School Health Advisory Council and support of the Winter Wellness Land Event
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6. OPEN FORUM
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7. DISTRICT REPORTS
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7.A. Facilities Report
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **A presentation of the 2017 Bond Program will be provided for the Board of Trustees.
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7.B. Forensic Audit Report #1 - Review of Bond Program
Presenter:
Presenter: Vicki Perez
Description:
INFO: **Representatives from Weaver & Tidwell LLC will present to the Board of Trustees on the Forensic Audit. The presentation will be specific to the Bond Project scope, which is the largest part of the audit. Additional scopes will be presented as they are completed.
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7.C. Quarterly Investment Report
Presenter:
Presenter: Rene Vargas
Description:
INFO: **A presentation of the quarterly investment report will be provided for the Board of Trustees in accordance with Board Policy CDA (Local) and the Public Fund Investment Act (PFIA).
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7.D. Strategic Plan - Priority 3: Community Collaboration and Engagement
Presenter:
Presenter: Maya Kirtley
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8. CONSENT AGENDA
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8.A. Consider approval of Board Meeting Minutes
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8.A.1. November 15, 2023 Regular Board of Trustees Meeting
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8.B. Consider approval of Requests for the Use of School Facilities
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8.C. Consider approval of Budget Amendments
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8.C.1. Amendments for December 13, 2023
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8.D. Consider approval of Requests for Extension
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8.D.1. Annual Financial Audit, RFQ No. E2116
Description:
INFO: **Extend for an additional 1-year, through March 23, 2025, which is the third possible extension. (Maximum $149,000.00-General Funds)
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8.D.2. District Network Electronics, RFP No. E2223
Description:
INFO: **Extend for an additional 1-year, through June 30, 2025, which is the second and final possible extension. (Maximum $4,000,000.00-General Fund Budget/E-rate Schools and Libraries Division Reimbursement)
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8.D.3. Energy Management, Controls, OEM Parts, and Equipment - Part II, RFP No. E2337
Description:
INFO: **Extend for an additional 1-year, through December 13, 2024, which is the first possible extension. (Maximum $200,000.00-General Funds)
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8.D.4. Filters and Accessories, RFP No. E2238
Description:
INFO: **Extend for an additional 1-year, through February 14, 2025, which is the second possible extension. (Maximum $300,000.00-General Funds)
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8.D.5. Fine Arts Private Lesson and Master Class Instruction, RFP No. E2232
Description:
INFO: **Extend for an additional 1-year, through January 18, 2025, which is the second and final possible extension. (Maximum $550,000.00-General Fund Budget, Federal Fund, and ESSER Fund)
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8.D.6. Fuel, RFP No. E2320
Description:
INFO: **Extend for an additional 1-year, through January 4, 2025, which is the first possible extension. (Maximum $2,500,000.00-General Fund Budget)
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8.D.7. Locksmith Supplies, RFP No. E2340
Description:
INFO: **Extend for an additional 1-year, through December 13, 2024, which is the first possible extension. (Maximum $110,000.00-General Funds)
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8.D.8. Pest Control Services, RFP No. E2228
Description:
INFO: **Extend for an additional 1-year, through January 31, 2025, which is the second possible extension. (Maximum $75,000.00-General Fund Budget)
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8.D.9. WAN Services, RFP No. E2114
Description:
INFO: **Extend for an additional 1-year, through June 30, 2025, which is the first possible extension. (Maximum $705,000.00-General Fund Budget/E-rate Schools and Libraries Division Reimbursement)
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8.D.10. Weight Room Equipment and Supplies, RFP No. E2222
Description:
INFO: **Extend for an additional 1-year, through January 18, 2025, which is the first possible extension. (Maximum $2,000,000.00-General Fund Budget, Federal Fund, and ESSER Fund)
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8.E. Consider approval of Contracts
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8.E.1. Agreements
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8.E.1.a. Teacher Candidate/Intern Agreement Between Texas Tech University
Description:
INFO: **The purpose is to establish a partnership to assign Texas Tech students to appropriate mentor/teacher experience in practicum courses at Socorro ISD. The university will cooperate with SISD in selecting qualified teacher candidates/interns for this program, allowing the district to train and recruit future Texas Tech students.
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8.E.1.b. Walgreens Experiential Learning Program Agreement
Description:
INFO: **The purpose of the contract is to develop and provide an entry level experiential learning program for the Health Professions Academy at Socorro High School Practicum in Health Science Pharmacy class.
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8.E.2. Interlocal Agreement - Texas Tech University Health Sciences Center El Paso (TTUHSC EP)
Description:
INFO: **Socorro ISD wishes to be a member of the Texas Tech University Health Sciences Center Purchasing Cooperative; no cost for the membership.
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8.E.3. Memorandum of Understanding (MOU)/Program Services Agreement - Western New Mexico University
Description:
INFO: **The purpose is to designate field experience sites and define certain conditions to the satisfaction of both WNMU's COE and Socorro ISD. All WNMU student-observers will obtain a background clearance prior to placement in a classroom; will follow district rules and procedures and observe professional standards of dress and behavior while on school property.
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9. NEW BUSINESS
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9.A. Consider approval of Final Deductive Change Order and Final Contract Payment for New Combo School Eastlake Area - Col. Ben Narbuth-Eastlake Middle School
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **Administration recommends that the Board of Trustees accept the work on the above project and approve the final contract sum and payment as presented.
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9.B. Consider approval of revisions to local policy
Presenter:
Presenter: Dr. Andrea Cruz
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9.B.1. DEC - Compensation and Benefits/Leaves and Absences
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9.C. Discussion and possible action to rehire Special Education clerks
Presenter:
Presenter: Trustee Pablo Barrera
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9.D. Discussion and possible action to find a new Special Education attorney
Presenter:
Presenter: Trustee Pablo Barrera
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9.E. Discussion and possible action to consider an external auditor for Special Education audit before the next TEA audit
Presenter:
Presenter: Trustee Pablo Barrera
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9.F. Discussion and possible action to reach out to Special Education parents
Presenter:
Presenter: Trustee Pablo Barrera
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10. EXECUTIVE SESSION
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10.A. The meeting is to be closed for discussion regarding the release and payment terms with Jigsaw Learning, LLC d/b/a Teachtown related to cancelation of contract for certain products and services; to discuss personnel and real estate matters; to consider administrative recommendations for Assistant Director for Emergency Management and Assistant Director of Special Education under Texas Government Code Sections 551.071, 551.072 and 551.074.
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11. NEW BUSINESS (CONTINUED)
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11.A. Discussion and possible action to finalize release and payment terms with Jigsaw Learning, LLC d/b/a TeachTown related to the cancelation of the contract for certain products and services
Presenter:
Presenter: Legal Counsel
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11.B. Consider approval of Administrative Recommendations
Presenter:
Presenter: Dr. Nate Carman
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11.B.1. Assistant Director of Emergency Management
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11.B.2. Assistant Director of Special Education
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12. ADJOURN
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