October 18, 2023 at 6:00 PM - Agenda of Regular Meeting
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1. CALL TO ORDER AND ESTABLISH A QUORUM
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2. PLEDGE OF ALLEGIANCE
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3. SUPERINTENDENT'S COMMENTS
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3.A. Announcement of New Personnel
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3.B. District Initiatives/Events
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4. BOARD HONORS
Presenter:
Presenter: Daniel Escobar
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4.A. A Socorro High School student will be recognized for winning top honors in the 2023 Mexican American School Boards Association (MASBA) District Arts Contest
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4.B. Students and employees will be honored for winning the 2023 SISD Print Those Pics Photography Contest
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5. BOARD OF TRUSTEES BUSINESS
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5.A. Consider approval of Generation Texas Month Proclamation, October-November, 2022
Presenter:
Presenter: Tammi Mackeben
Description:
INFO: **The higher education campaign, Generation TX, is a statewide movement focused on creating a culture of college and career readiness that leads to the most successful generation in Texas history.
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5.B. Consider approval of Red Ribbon Week Proclamation, October 23-31, 2023
Presenter:
Presenter: Tammi Mackeben
Description:
INFO: **During Red Ribbon Week, Socorro ISD recognizes Kiki Camarena and assists students in taking a stand against drug abuse and instead living a healthy lifestyle.
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5.C. Consider approval of Texas Education Human Resources Day Resolution, October 11, 2023
Presenter:
Presenters: Dr. Angela Gonzalez and Thomas Redlinger
Description:
INFO: ** Governor Greg Abbott has proclaimed October 11, 2023, as Texas Education Human Resources Day, a day set aside to recognize and honor the important contributions made by school staff who work in human resources.
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6. OPEN FORUM
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7. DISTRICT REPORTS
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7.A. Facilities Report
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **A presentation of the 2017 Bond Program will be provided for the Board of Trustees.
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7.B. Strategic Plan - Priority 2; Objective 2.3B - Employee Satisfaction
Presenter:
Presenter: Jina Eksaengsri
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7.C. Strategic Plan - Priority 2; Objective 2A - Provide all new employees with onboarding staff development
Presenter:
Presenters: Dr. Angela Gonzalez and Mario Carmona
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8. CONSENT AGENDA
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8.A. Consider approval of Board Meeting Minutes
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8.A.1. September 20, 2023 Regular Board of Trustees Meeting
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8.A.2. September 26, 2023 Special Board Meeting
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8.B. Consider approval of Requests for the Use of School Facilities
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8.C. Consider approval of Budget Amendments
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8.C.1. Amendments for October 18, 2023
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8.D. Consider approval of Requests for Extensions
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8.D.1. District Awards - RFP No. E2214
Description:
INFO: **Extend for an additional 1-year, through November 19, 2024, which is the first possible extension. (Maximum $175,000.00-General and Federal Funds)
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8.D.2. Energy Management Controls, OEM Parts, and Equipment - RFP No. E2311
Description:
INFO: **Extend for an additional 1-year; through September 25, 2024, which is the first possible extension. (Maximum $150,000.00-General Funds)
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8.D.3. Janitorial Supplies - RFP No. E2321
Description:
INFO: **Extend for an additional 1-year, through October 10, 2024,. which is the first possible extension. (Maximum $980,000.00-National School Breakfast and Lunch Program and General Funds)
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8.D.4. Sheet Metal Fabrication and Installation - RFP No. E2204
Description:
INFO: **Extend for an additional 1-year, through October 29, 2024, which is the second possible extension. (Maximum $200,000.00-General Funds)
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8.E. Consider approval of Contracts
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8.E.1. Addendum - #9 Texas Workforce Commission Adult Education and Literacy Grant, Ysleta ISD Fiscal Agent
Description:
INFO: **A continuing partnership with YISD (Fiscal Agent) as a regional consortium to coordinate the delivery of adult education and literacy services to our community. This agreement is an extension of an existing contract and will continue through June 30, 2024. (Grant amount to be received is $829,197.00)
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8.E.2. Affiliation Agreement - Learning Encouraging and Planning to Uplift Project, LEAP UP
Description:
INFO: **UTEP has obtained external support for the implementation of a new program regarding teacher education, training and professional development and proposes to partner with SISD to increase the number of certified ESL/BIL teachers working with ELLs in West Texas school through the Learning Encouraging And Planning to Uplift Perforamnce project ("Project LEAP UP").
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8.E.3. Memorandums of Understanding (MOUs)
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8.E.3.a. District Grant Terms and Conditions - Action for Health Kids (AFHK) in Partnership with the El Paso Del Norte Health Foundation
Description:
INFO: **The purpose is to establish the terms and conditions under which AFHK has awarded a grant to Socorro ISD in the amount of $1,000.00 specifically to support district engagement and staff participation in the 2023 calendar project with AFHK and the Paso Del Norte Foundation to include time for attending meetings/trainings and work done that supports enhanced school health and wellness infrastructure, programs, policies, and practices.
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8.E.3.b. Goodwill Industries Workforce Literacy Site Agreement
Description:
INFO: **The purpose is to establish the terms and conditions for Workplace Literacy classes provided by Socorro ISD's Community Education Department. Classes will be 12 weeks long on Tuesdays and Thursdays for 2 hours each day. (Maximum $1,368.00 per class per quarter-Adult Education and Literacy Grant)
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8.E.3.c. Texas Student Data Systems (TSDS)
Description:
INFO: **This is designed to provide support for the TSDS initiative by the Texas Education Agency. The Texas Student Data System is the statewide system that modernizes and improves the quality of data collection, management, and reporting in Texas education. (Maximum $1,250.00-General and Federal Funds)
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8.E.4. Resulting Contract TIPS (JOC) Contract Performance Services Inc.
Description:
INFO: **On March 21, 2023, the Board approved the utilization of the TIPS contract for LED retrofit and HVAC upgrades. As stated in Board Policy CV (Local), construction contracts valued at or above $100,000, the Superintendent shall also submit the resulting contract to the Board for approval. (Maximum $1,810,011.00-ESSER Funds)
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8.E.4.a. Ernesto Serna School - LED Retrofit
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8.E.4.b. Socorro Middle School - LED Retrofit
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8.E.4.c. Salvador H. Sanchez Middle School - LED Retrofit
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8.E.4.d. Col. O. Ensor Middle School - Gymnasium HVAC Replacement and Controls
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8.F. Consider approval of Purchasing Cooperative Report for 2022-2023
Description:
INFO: **Interlocal agreements are utilized to foster greater economy and efficiency and to promote cost-effective use of shared services, 2 CFR Section 200.318 encourages entities to enter into state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods and services. (Maximum $250.00-General Funds)
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8.G. Consider approval of 2023-2024 Application for Modified Schedule State Assessment Testing Days Waiver
Description:
INFO: **This waiver allows students that are not testing to report and attend school at a later start time when most of the students testing are finished with the state assessments, reducing interruptions during the testing period.
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8.H. Consider approval of TEA Low Attendance Waiver for James P. Butler Elementary School
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8.I. Consider approval of Job Description updates
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8.I.1. Specialist - Human Resources - ACA Service Records Job Description Update
Description:
INFO: **This position is responsible for a variety of tasks related to service records and ACA reporting administration. This position researches, analyzes, evaluates, interprets and administers service records and ACA data compliance.
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8.I.2. Specialist - Human Resources - Employee Benefits Job Description Update
Description:
INFO: **This position maintains the employee benefits program for the district; maintains records and provides assistance to employees to ensure effective use of benefits.
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9. NEW BUSINESS
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9.A. Consider approval of two (2) individuals to fill the current vacancies on the SISD Foundation Board of Directors
Presenter:
Presenter: Dr. Andrea Cruz
Description:
INFO: **The SISD Foundation met on September 12, 2023, and unanimously selected two (2) individuals to fill the current vacancies on the SISD Foundation Board of Directors.
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9.B. Consider approval of Final Deductive Change Order and Final Contract Payment for El Dorado High School Improvements, Renovations, and Additions
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **The Department of Facilities and Construction has completed our due diligence on the El Dorado High School Improvements and will present the contract sum, deductive change order, final contract sum and final payment for Board acceptance.
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9.C. Consider approval of Additional Construction Material Testing Services for the Student Activities Complex II from Terracon Consultants, Inc.
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **All construction projects are required to have a third-party inspection company to conduct all testing throughout the construction of the project.
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9.D. Consider approval of Students Activities Complex II Change Order #1 to increase the contingency funds
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **Administration recommends consideration and approval of increasing the contingency funds to Banes General Contractors, Inc. in the amount of $1,000,000.00 as presented.
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9.E. Consider approval of Temporary Construction Easement - William D. Slider Middle School
Presenter:
Presenters: Vicki Perez and Ralph Padilla
Description:
INFO: **Construction easement granted to El Paso Municipal Drainage Utility by and through the El Paso Water Utilities-Public Service Board for the temporary construction easement on, over, and through the property, located at 11700 School Ln., El Paso, Texas 79936.
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9.F. Consider approval of purchasing SISD RFP No. E2245 Special Education Instructional Materials and Services - N2Y
Presenter:
Presenters: Dr. Analia Jansen and Gabby Garcia
Description:
INFO: **The purpose of this renewal is to continue to provide our Special Education Teachers with a program which allows them to create alternative curriculum for our Special Education population. This subscription will allow our Educators to obtain educational content for all SPED units. (Maximum $131,785.00-IDEA B Federal Funds)
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9.G. Consider approval of 2023-2024 Compensation Plan Update to add the travel stipend for the Special Education ASD Aides, Assistant Director of Employee Relations, and SPED relocation stipend
Presenter:
Presenters: Dr. Angela Gonzalez and Celina Stiles
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9.H. Consider approval of New Job Description
Presenter:
Presenter: Dr. Andrea Cruz
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9.H.1. Assistant Director of Emergency Management
Description:
INFO: **The primary duties of this employee are to assist the director of emergency management in implementing the Emergency Operations Plan (EOP) within all instructional and non-instructional facilities. The employee will assist in providing an emergency management program addressing the phases of emergency management (prevention, preparedness, mitigation, response, and recovery).
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9.I. Discussion and possible action regarding Policy BED Local
Presenter:
Presenter: Trustee Ricardo Castellano
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9.J. Discussion and possible action regarding Walter E. Clarke Middle School Staffing
Presenter:
Presenter: Trustee Ricardo Castellano
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10. EXECUTIVE SESSION
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10.A. The meeting is to be closed for discussion with legal counsel regarding the status of A. Velazquez v. SISD; cause no. 2022-DCV-3170 and pending settlement demand; to discuss personnel and real estate matters; to consider administrative recommendations for Director of Emergency Management; Assistant Principal positions at Americas High School, Campestre Elementary School, El Dorado High School, and Socorro Middle School under Texas Government Code Sections 551.071, 551.072 and 551.074.
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11. NEW BUSINESS (CONTINUED)
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11.A. Discussion and possible action regarding A. Velazquez v. SISD; cause no. 2022-DCV-3170 and pending settlement demand
Presenter:
Presenter: Legal Counsel
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11.B. Consider approval of Administrative Recommendations
Presenter:
Presenter: Dr. Nate Carman
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11.B.1. Director of Emergency Management
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11.B.2. Assistant Principal
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11.B.2.a. Americas High School
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11.B.2.b. Campestre Elementary School
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11.B.2.c. El Dorado High School
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11.B.2.d. Socorro Middle School
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12. CLOSED SESSION TO ADDRESS EMPLOYEE GRIEVANCE FILED BY D. SANCHEZ-RENTERIA
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12.A. A closed meeting of the Board of Trustees will be held to consider and hear the Level Three Appeal in the grievance filed by D. Sanchez-Renteria under Texas Government Code Section 551.074.
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12.B. Executive Session: A closed meeting of the Board of Trustees will be held to consider the grievance appeal of D. Sanchez-Renteria under Texas Government Code Sections 551.074 and 551.071.
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13. RECONVENE IN OPEN SESSION
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13.A. Discussion and possible action regarding the Level 3 Grievance Appeal filed by D. Sanchez-Renteria
Presenter:
Presenter: Legal Counsel
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14. ADJOURN
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