July 26, 2023 at 6:00 PM - Agenda of Regular Meeting
| Agenda |
|---|
|
1. CALL TO ORDER AND ESTABLISH A QUORUM
|
|
2. PLEDGE OF ALLEGIANCE
|
|
3. SUPERINTENDENT'S COMMENTS
|
|
3.A. Announcement of New Personnel
|
|
3.B. District Initiatives/Events
|
|
4. SPECIAL PRESENTATION
Presenter:
Presenter: Daniel Escobar
|
|
4.A. The 2023 Facilities Advisory Committee will be recognized for their service.
|
|
5. OPEN FORUM
|
|
6. DISTRICT REPORTS
|
|
6.A. Strategic Plan - Priority 3: Community Collaboration and Engagement
Presenter:
Presenter: Daniel Escobar
|
|
6.B. Facilities Advisory Committee Report
Presenter:
Presenter: Daniel Escobar
Description:
INFO: **A report on the Facilities Advisory Committee’s activities and recommendations will be provided for the Board of Trustees.
|
|
6.C. Clean School Bus Program Rebate - EV Buses Update
Presenter:
Presenter: Dexter Harman
Description:
INFO: **An update on the status of the Clean School Bus Program, electric buses, will be provided for the Board of Trustees.
|
|
6.D. Facilities Report
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **A presentation of the 2017 Bond Program will be provided for the Board of Trustees.
|
|
6.E. Report on Student Information System Implementation
Presenter:
Presenter: Alice Ramos
Description:
INFO: **A presentation on Student Information System Implementation will be provided for the Board of Trustees.
|
|
7. CONSENT AGENDA
|
|
7.A. Consider approval of Board Meeting Minutes
|
|
7.A.1. June 21, 2023 Regular Board of Trustees Meeting
|
|
7.B. Consider approval of Budget Amendments
|
|
7.B.1. Amendments for July 26, 2023
|
|
7.C. Consider approval of Request for the Use of School Facilities
|
|
7.D. Consider approval of Awarding of Bids
|
|
7.D.1. Automotive Services - RFP No. E2361
Description:
INFO: **The district solicited a Request for Proposal (RFP) for automotive services as needed district wide. (Maximum $320,000-General Fund Budget)
|
|
7.D.2. Legal Services - RFQ No. E2377
Description:
INFO: **The district solicited a Request for Qualifications (RFQ) for Legal Services as needed district wide. The Legal Services request for qualifications was presented and approved by the Board on June 21, 2023. (Maximum $300,000-General Fund Budget)
|
|
7.D.3. Musical Instruments - RFP No. E2402
Description:
INFO: **The District issued a Request for Proposals (RFP) to purchase musical instruments and services as needed district wide. (Maximum $1,500,000-General Fund Budget, Federal Funds, and ESSER Funds)
|
|
7.D.4. Special Education Professional Specialist/Services - RFP No. E2367
Description:
INFO: **The District issued a Request for Proposals (RFP) for professional services in the area of Special Education that will be eligible and authorized to engage with the District under a nonexclusive contract as needed district-wide. (Maximum $225,000-General Fund and Federal Fund Budget)
|
|
7.D.5. Requests for Extension
|
|
7.D.5.a. Catering Services - RFP No. E2259
Description:
INFO: **Extend for an additional 1-year, through July 19, 2024, which is the first possible extension. (Maximum $500,000 per year-General Funds and Federal Funds)
|
|
7.D.5.b. District Software - RFP No. E2203
Description:
INFO: **Extend for an additional 1-year, through August 21, 2024, which is the first possible extension. (Maximum $1,500,000 per year - General Funds and Federal Funds)
|
|
7.D.5.c. District Theater Advertising Services - RFP No. E2210
Description:
INFO: **Extend for an additional 1-year, through October 16, 2024, which is the second and last possible extension. (Maximum $95,000-General Funds)
|
|
7.D.5.d. Food Service Equipment Repair Parts, Supplies and Services - RFP No. E2202
Description:
INFO: **Extend for an additional 1-year, through June 30, 2024, which is the second possible extension. (Maximum $150,000 per year - National School Lunch Program Funds)
|
|
7.D.5.e. Grant Evaluation Services - RFP No. E2209
Description:
INFO: **Extend for an additional 1-year, through October 25, 2024, which is the first possible extension. (Maximum $80,000 - Federal Funds)
|
|
7.D.5.f. Health Clinic & Pharmacy Equipment and Supplies - RFP No. E2211
Description:
INFO: **Extend for an additional 1-year, through August 17, 2024, which is the second possible extension. (Maximum $350,000 - General Funds and Federal Funds)
|
|
7.D.5.g. Physical Education Supplies - RFP No. E2243
Description:
INFO: **Extend for an additional 1-year, through August 23, 2024, which is the first and last possible extension. (Maximum $500,000 - General, and Federal Budget)
|
|
7.E. Consider approval of Contracts
|
|
7.E.1. Affiliation Agreement - El Paso County Hospital District dba University Medical Center of El Paso
Description:
INFO: **The purpose is for both parties to continue with students enrolled at Socorro ISD, be provided the benefit of educational facilities and resources at UMC for observational and/or practical experience. It is mutually beneficial to both the Socorro ISD and UMC that students are afforded opportunities for clinical education as outlined in this Agreement.
|
|
7.E.2. Agreement - National Math and Science Initiative Lone Star Computer Science Program
Description:
INFO: **The purpose is to continue with the National Math and Science Initiative’s College Readiness Program at Eastlake High School. This grant has already been in place for the past 3 years; this agreement is only for a 1-year extension to continue working with Eastlake due to a halt in the grant during COVID-19. The cost is $3,500 per AP Computer Science Teacher. (General Funds)
|
|
7.E.3. Interlocal Agreement - Region 10 Education Service Center
Description:
INFO: **Socorro ISD wishes to be a member of the following Regional Education Service Center: Region 10 Education Service Center Purchasing Cooperative
|
|
7.E.4. Memorandum of Understanding (MOU) - ESC Region 19 (Authorized Provider) Reading Academies Comprehensive Cohort(s)
Description:
INFO: **The purpose is to continue with the support of the coordination and implementation of Reading Academies. The provisions of Reading Academies are being regulated by the Texas Education Agency (TEA) to accomplish the outcome of every identified teacher/staff to receive the Reading Academies training. FEES: District pays a $3,000 fee per participant or $12,000 for local implementation Cohort Leaders. (Maximum $48,000 - General and State Funds)
|
|
7.E.5. Purchasing Cooperative - National IPA/Omnia Partners Contract #221201 – TCG and First Financial Group of America
Description:
INFO: **The purpose of the use of cooperative contract National IPA/OMNIA # 221201 is to obtain Third Party Services to administer the District’s Ancillary 125 Benefit Program. Services will be done through National Omnia Cooperative with vendor TCG and First Financial Group of America. Contract for the 125 Benefit Program will be effective September 1, 2023.
|
|
7.E.6. Texas Education Agency Optional Flexible School Day Program (OFSDP) Application
Description:
INFO: **The OFSDP application is in conjunction with the Graduation Alliance Texas Student Reengagement Program ("Program") agreement which was Board Approved on October 18, 2022. In accordance with the requirements of Texas Education Code ("TEC") Section 29.081 (e-2), the Program is to provide educational opportunities for eligible students who are working toward course credits which can be converted to high school credits through the Student Program. Individuals under the age of 26 years and who have not yet earned their high school diploma are eligible for the Program if they meet the criteria listed in the agreement.
|
|
7.F. Consider approval of purchases over $100,000
|
|
7.F.1. Purchasing Cooperative Utilization TIPS (JOC) Contract #210205 - E3 Entegral Solutions Inc.
Description:
INFO: **Administration recommends consideration and approval of the utilization of TIPS Cooperative Contract #210205 for LED retrofitting and replacement of fixtures. (Maximum $803,959.64 - Federal Funds)
|
|
7.F.2. Purchasing Cooperative Utilization BuyBoard JOC for Energy Conservation and Efficiency - Excel Energy Group
Description:
INFO: **Administration recommends consideration and approval of the utilization of BuyBoard JOC for Energy Conservation and Efficiency for LED retrofitting and replacement of fixtures. (Maximum $839,809 - Federal Funds)
|
|
7.F.3. Purchasing Cooperative Utilization TIPS (JOC) Contract #211001 - Performance Services
Description:
INFO: **Administration recommends consideration and approval of the utilization of TIPS Cooperative Contract #211001 for LED retrofitting and replacement of fixtures. (Maximum $565,218 - Federal Funds)
|
|
7.F.4. Purchasing Cooperative - # 23010402 Trades, Labor, and Materials (JOC) EV Bus Charging Infrastructure - Keystone Contractors
Description:
INFO: **On February 23, 2023, the Board approved the purchase of the EV Buses. The EV Charging Stations will be utilized to charge the EV Buses. The District received a $500,000.00 rebate award for the Charging Infrastructure. If approved, SISD will be paying $495,686.61 of the project cost. The Administration is recommending Keystone Contractors for the construction of the EV Bus Charging Infrastructure in the amount of $995,686.61 as presented. (Maximum $495,686.61-Project Cost: $995,686.61 - EPA Rebate / General Funds)
|
|
7.F.5. Purchasing Cooperative Utilization – Region 8 TIPS Contract #230105, Age of Learning
Description:
INFO: **To purchase a software license for a one-year contract for math instructional adaptive curriculum and assessment utilizing TIPS Contract #230105 awarded to Age of Learning: My Math Academy Grades PreK-2. (Maximum $204,250 - General Funds)
|
|
7.F.6. Purchasing SISD RFP No. E2248 District Instructional Curriculum - Imagine Learning, LLC
Description:
INFO: **Administration recommends consideration and approval of the utilization of Bid Contract #2248 awarded to Imagine Learning for the purchase of software license in the amount of $409,120.00 (Imagine Math & Math Facts Grades 2-5 $274,500 and My Path grades 6-8 $134,620) for a one-year contract of math instructional adaptive curriculum and assessment. (Maximum $409,120 - Federal Funds)
|
|
7.G. Consider approval of revisions to local policy
|
|
7.G.1. CFB (Update 121) - Accounting Inventories
|
|
7.G.2. CH - Purchasing and Acquisition
|
|
7.G.3. CKE (Update 121) - Safety Program/Risk Management/Security Personnel
|
|
7.G.4. CKEA (Update 121) - Security Personnel/Commissioned Peace Officers
|
|
7.G.5. CLB (Update 121) - Buildings, Grounds, and Equipment Management Maintenance
|
|
7.G.6. CRF (Update 121) - Insurance and Annuities Management/Unemployment Insurance
|
|
7.G.7. CVA (Update 121) - Facilities Construction: Competitive Bidding
|
|
7.G.8. CVB (Update 121) - Facilities Construction: Competitive Sealed Proposals
|
|
7.G.9. DEA (Update 121) - Compensation and Benefits/Compensation Plan
|
|
7.G.10. DK - Assignments and Schedules
|
|
7.G.11. DNA - Performance Appraisal: Evaluation of Teachers
|
|
7.G.12. FD (Update 121) - Admissions
|
|
7.G.13. FDB - Admissions: Intradistrict Transfers and Classroom Assignments
|
|
7.G.14. FFI (Update 121) - Student Welfare: Freedom from Bullying
|
|
7.H. Consider approval of the 2023-2024 Professional Development Plan
Description:
INFO: **This plan details the annual professional development plan as outlined by DMA Local, the professional development clearinghouse State Board of Certification, and guided by the Texas Association of School Board Board’s School District Training Chart.
|
|
8. NEW BUSINESS
|
|
8.A. Consider approval of El Paso Company Easement and Line Extension Agreement for Transportation Electric Buses for the amount of $47,578.77
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **Administration recommends consideration and approval of the item as presented.
|
|
8.B. Consider approval of Miscellaneous Professional Services District Wide - RFQ No. E2368
Presenter:
Presenter: Vicki Perez
Description:
INFO: **The District solicited a Request for Qualification (RFQ) to establish a pool of pre-qualification firms for Miscellaneous Professional Services as needed for district-wide projects. (General Funds, Committed Funds, Federal Funds and/or Bond Funds)
|
|
9. EXECUTIVE SESSION
|
|
9.A. The meeting is to be closed for discussion with legal counsel; to receive information regarding the District Audit Report that concludes the 2020-2023 audit cycle as mandated by TEC 37.108; to consider administrative recommendations for Assistant Director position for Human Resources and Assistant Principal position at Eastlake Middle School under Texas Government Code Sections 551.071, 551.072 and 551.074.
|
|
10. NEW BUSINESS (CONTINUED)
|
|
10.A. Consider approval of Administrative Recommendations
Presenter:
Presenter: Dr. Nate Carman
|
|
10.A.1. Assistant Director, Human Resources
|
|
10.A.2. Assistant Principal, Eastlake Middle School
|
|
11. ADJOURN
|