June 21, 2023 at 6:00 PM - Agenda of Regular Meeting
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1. CALL TO ORDER AND ESTABLISH A QUORUM
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2. PLEDGE OF ALLEGIANCE
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3. SUPERINTENDENT'S COMMENTS
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3.A. Announcement of New Personnel
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3.B. District Initiatives/Events
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4. BOARD HONORS
Presenter:
Presenter: Daniel Escobar
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4.A. The Bill Sybert School Student Council will be recognized for being one of six councils in the El Paso area to earn the Middle-Level Texas Association of Student Councils Outstanding Student Council and Sweepstakes Awards
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4.B. SISD middle school students will be recognized for earning the Platinum Award in the Regional Junior Visual Arts Scholastic Event
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4.C. Destination Imagination teams will be recognized for advancing to and competing at the state and global contests
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4.D. The Montwood Varsity Softball Team will be recognized for winning the 2022-2023 UIL Softball District Championship
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4.E. SISD Varsity Baseball Teams will be recognized for winning 2022-2023 UIL Baseball Championships
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4.F. SISD students in Career and Technical Student Organizations will be recognized for winning top spots at state competitions
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5. OPEN FORUM
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6. PUBLIC HEARINGS
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6.A. 2023-2024 Every Student Succeeds Act (ESSA) Public Notice Meeting
Presenter:
Presenter: Dr. Adam Starke
Description:
INFO: **On an annual basis, the District is required to consult with parents, community, business members, and educational stakeholders on the Every Student Succeeds Act (ESSA) federal grant entitlements and planned expenditures for the upcoming year. This public hearing is to be completed prior to the District committing any funds and prior to submitting the 2023-2024 ESSA Consolidated Federal Grant Application to the Texas Education Agency. The deadline to submit the application to TEA is June 30, 2023.
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6.B. Proposed 2023-2024 School District Budget and Discussion of Proposed Tax Rate
Presenter:
Presenter: Vicki Perez
Description:
INFO: **The Board of Trustees is required to conduct a public hearing for the purpose of discussing the proposed budget and the tax rate to support it before the adoption of the said item. The public is invited to provide comments on the proposed budget and tax rate. Note that the tax rate will not be adopted by the Board until August, when the certified property values are received from the Central Appraisal District.
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7. DISTRICT REPORTS
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7.A. Districtwide Intruder Detection Audit Report Findings
Presenter:
Presenter: Dr. Andrea Cruz
Description:
INFO: **An Intruder Detection Audit was conducted in the district by Region 19 ESC. Findings will be shared with the District School Safety and Security Committee, and the Board of Trustees. A plan of action is in place and will be shared with the Board of Trustees.
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7.B. Facilities Report
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **A presentation of the 2017 Bond Program projects will be provided for the Board of Trustees.
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7.C. Strategic Plan - Priority 2; Objective 1
Presenter:
Presenter: Dr. Angela Gonzalez and Celina Stiles
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8. CONSENT AGENDA
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8.A. Consider approval of Board Meeting Minutes
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8.A.1. May 11, 2023 Special Board of Trustees Meeting
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8.A.2. May 15, 2023 Special Board of Trustees Meeting
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8.A.3. May 16, 2023 Regular Board of Trustees Meeting
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8.A.4. May 22, 2023 Special Board of Trustees Meeting
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8.A.5. June 5, 2023 Special Board of Trustees Meeting
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8.B. Consider approval of Request for the Use of School Facilities
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8.C. Consider approval of Budget Amendments
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8.C.1. Amendments for June 21, 2023
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8.C.2. Amendments for FY 2023-2024
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8.D. Consider approval of Awarding of Bids
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8.D.1. Dairy Products - RFP No. E2357
Description:
INFO: **The district solicited a Request for Proposal (RFP) for dairy products to be used as needed district wide. (Maximum $2,300,000-National School Lunch Program Funds)
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8.D.2. District Projectors, Supplies, and Services - RFP No. E2369
Description:
INFO: **The District issued a Request for Proposals (RFP) to purchase projectors, accessories, supplies, and services as needed district wide. (Maximum $1,500,000-General Fund Budget and Federal Funds)
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8.D.3. Garbage Disposal Services - RFP No. E2362
Description:
INFO: **The district solicited a Request for Proposal (RFP) for garbage disposal services as needed district wide. (Maximum $430,000-General Fund Budget)
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8.D.4. Staffing Services - RFP No. E2360
Description:
INFO: **The district solicited a Request for Proposal (RFP) for staffing services, seeking a firm to provide short and long-term staffing services as needed district wide. (Maximum $8,000,000-General and Federal Fund Budget)
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8.D.5. Requests for Extension
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8.D.5.a. Athletic Training Supplies - RFP No. E2258
Description:
INFO: **Extend for an additional 1-year, through July 23, 2024, which is the first possible extension. (Maximum $125,000-General Funds and Federal Funds)
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8.D.5.b. Catering Services - RFP No. E2259
Description:
INFO: **Extend for an additional 1-year, through July 19, 2024, which is the first possible extension. (Maximum $500,000-General Funds and Federal Funds)
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8.D.5.c. CTE Curriculum, Equipment, Supplies & Services - RFP No. E2122
Description:
INFO: **Extend for an additional 1-year, through June 20, 2024, which is the first possible extension. (Maximum $1,500,000-General Funds and Special Revenue)
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8.D.5.d. District Insurance (Property, General, Automobile, Law Enforcement, Cyber and Crime) - RFP No. E1942
Description:
INFO: **Extend for an additiional 1-year, through June 30, 2024, which is the fourth and last possible extension. (Maximum $2,900,427-General Funds)
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8.D.5.e. Fine Arts Private Lesson and Master Class Instruction Part 2 - RFP No. E2249
Description:
INFO: **Extend for an additional 1-year, through July 26, 2024, which is the first possible extension. (Maximum $550,000-General Fund Budget, Federal Fund, and ESSER Fund)
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8.D.5.f. Fine Arts Uniforms - RFP No. E2309
Description:
INFO: **Extend for an additional 1-year, through September 21, 2024, which is the first and last possible extension. (Maximum $95,000-General Funds)
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8.D.5.g. Internet Services - RFP No. E2027
Description:
INFO: **Extend for an additional 1-year, through June 30, 2024, which is the first possible extension. (Maximum $87,888 and any applicable surcharge fees-General Fund Budget/E-rate Schools and Libraries Division Reimbursement)
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8.D.5.h. Kitchen Exhaust Vent Hood Cleaning - RFP No. E2201
Description:
INFO: **Extend for an additional 1-year, through June 30, 2024, which is the second possible extension. (Maximum $45,000-Federal Funds)
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8.D.6. Request for Extension and Increase
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8.D.6.a. Sewage and Grease Trap Services - RFP No. E2302
Description:
INFO: **Extend for an additional 1-year, through July 8, 2024, which is the first extension. Increase the total annual awarded amount by $20,000 for a new total annual amount of $220,000 for this current term and any remaining extended terms. (Maximum $220,000 for 1-year extension-Federal Funds)
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8.D.7. Request for Increase
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8.D.7.a. Dairy Products - RFP No. E2045
Description:
INFO: **Increase the total annual awarded amount by $170,000 for a new total annual amount of $1,870,000 for this current term and any remaining extended terms. (Maximum $170,000-General Fund Budget and Federal Fund Budget)
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8.E. Consider approval of Contracts
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8.E.1. Commitment Form - Education Service Center Region 19 TEKS Resource System
Description:
INFO: **A curriculum support system for K-12 designed to provide a common language, process, and structure for curriculum development. The administrative fee is $6.50 per student with a PEIMS enrollment of 44,872; the base fee equals $291,688 plus the annual Technology fee of $10,620, and a Regional fee of $5,000 for the 2023-2024 school year. (Maximum $307,288-23/24 General Funds)
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8.E.2. Education Affiliation Agreement - Sul Ross State University
Description:
INFO: **The purpose of the contract is to continue providing the appropriate clinical learning experience to its students in the Educational Diagnostician programs and mutually desire to advance student training and education. Students subject to this agreement are assigned to Socorro ISD by Sul Ross State University for the purpose of developing the student’s clinical competence (knowledge, procedures/skills, clinical problem solving, and professional attitudes and behaviors).
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8.E.3. Amendment - Region 19 Education Service Center for USDA/TDA Products & Services
Description:
INFO: **On May 17, 2022, the Board approved this Interlocal Agreement for the USDA/TDA Products & Services with Region 19. This amendment is to add the following to the Agreement:
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8.E.4. Ground/Facilities Lease - Region 19 Education Service Center (ESC19)
Description:
INFO: **For the purpose of leasing the property located at H.D. Hilley Elementary School, 693 N. Rio Vista, Socorro TX 79927-Socorro Head Start Center (Land) and Options High School, 12380 Pine Springs Dr., El Paso, TX 79928-Options Head Start Center (Facilities) to provide the Socorro Head Start Program.
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8.E.5. Maintenance Agreement - Tyler Technologies
Description:
INFO: **The 3-month maintenance cost for Tyler SIS and Online Registration Module will be $83,981.14, including the Disaster Recovery. The 12-month maintenance cost for the Tyler Munis Support System and Operating System Database will be $290,312.42, which also includes the Disaster Recovery program.
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8.E.6. Memorandums of Understanding
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8.E.6.a. The Texas Juvenile Justice Department, Schaeffer House
Description:
INFO: **The purpose of this agreement is to continue to provide educational services for the residents of the Schaeffer Halfway House (Texas Juvenile Justice Department) to comply with federal guidelines. The Schaeffer House is a residential facility for delinquent youth located within SISD and operated by TJJD, an agency of the State of Texas, that provides 24-hour care, control, and custody for individuals between the ages of 10 and 19 years. The Texas Education code requires SISD to provide admission to its schools for students that are over five years of age and younger than 21 years of age and who reside in a residential facility located in SISD.
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8.E.6.b. Project Vida Health Center, Be You Adolescent Health Program
Description:
INFO: **The purpose of this MOU is to set forth the terms and conditions of agreement to implement the Be You Adolescent Health Program to support adolescent health and teen pregnancy prevention in school. This MOU is a continuation of those services with additional strategies to address adolescent health.
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8.E.7. Purchasing Cooperatives
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8.E.7.a. ESC Region 19 Allied States Cooperative #19-7352 - Produce Delivery & Related Services
Description:
INFO: **To purchase produce for the CNS Department in the amount of $2,872,632.00 as needed district wide for the 2023-2024 school year. (Maximum $1,500,000-CNS Federal Funds)
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8.E.7.b. Region 19 #19-7337 - USI Southwest, Cyber Liability Insurance - Ace American Insurance Company
Description:
INFO: **To procure Cyber Liability Insurance in the amount of $71,285.00 for the 2023-2024 fiscal year. (Maximum $71,285-23/24 General Funds)
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8.E.7.c. Region 19 #19-7337 - USI Southwest, Educator's Legal Liability Insurance, Indian Harbor
Description:
INFO: **To procure Educator's Legal Liability Insurance in the amount of $140,425.33 for the 2023-2024 fiscal year. (Maximum $140,425.33-23/24 General Funds)
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8.E.8. Student Teaching Affiliation Agreement - Grand Canyon University
Description:
INFO: **The purpose is to establish the terms and conditions under which students of GCU may participate in Student Teaching Internships, Practicums, and Observations at the school located in the Socorro ISD District.
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8.F. Consider approval of purchases over $100,000
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8.F.1. LED Lighting Retrofit
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8.F.1.a. BuyBoard JOC for Energy Conservation and Efficiency - Excel Energy Group
Description:
INFO: **For LED retrofitting and replacement of fixtures. Excel Energy Group will perform a turn-key installation at the campuses, will furnish and install all necessary components, to retrofit or replace existing fixtures with new LED lamping technology. (Maximum $839,809-Federal Funds)
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8.F.1.b. TIPS (JOC) Contract #210205 - E3 Entegral Solutions Inc.
Description:
INFO: **LED retrofitting and replacement of fixtures. E3 will perform a turn-key installation at the campuses, will furnish and install all necessary components, both interior and exterior, to retrofit and replace existing fixtures with new LED lamping technology. (Maximum $803,959.64-Federal Funds)
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8.F.1.c. TIPS (JOC) Contract #211011 - Performance Services
Description:
INFO: **LED retrofitting and replacement of fixtures. Performance Services will perform a turn-key installation at the campuses, will furnish and install all necessary components, both interior and exterior, to retrofit or replace existing fixtures with new LED lamping technology. (Maximum $565,218-Federal Funds)
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8.F.2. Texas DIR Contract for variety of vendors for IT products and services
Description:
INFO: **To purchase from a variety of vendors for IT products and services to include desktop computers, laptops, tablets, servers, storage, network, communications, software licensing, technology services, communications services, and cybersecurity services through June 30, 2024. (Maximum $10,500,000.00 per year-General and Federal Fund Budget)
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8.F.3. Region 19 #21-7411 Installation of the Electric Water Fountains - Noble General Contractors, LLC
Description:
INFO: **To install electric water fountains in the amount up to $375,585.75 as needed district wide for the 22-23 and 23-24 school year. (Maximum $375,585.75-ESSER Funds)
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8.F.4. SISD Instructional Materials, Supplies, and Services, RFP No. E2328 - TeachTown
Description:
INFO: **TeachTown is a special education curriculum suite that offers students with moderate to severe disabilities equitable and inclusive access to the Texas Essence Statements, prerequisite skills, social skills, and transitional skills that support their academic and post-secondary success. By using the TeachTown Suite, educators are provided with the tools needed to provide quality tier 1 academic, social skills, and transitional skills instruction to students on the alternative curriculum, students with Autism, and students in behavior units. The student account gives access to educators and all those who provide services to scholars access not only to the academic "alternative" curriculum, but to the Social Skills curriculum, and the Transition Curriculum, as well. Through TeachTown educators are empowered to deliver differentiated, standards-aligned content, enhanced by powerful assessments, data tools, and evidence-based instructional support. (Maximum $604,733.02-Local Funds and Federal Funds)
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8.G. Consider approval of Estimated Recurring Payments over $100,000 in compliance with Board Policy CH (Local)
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8.H. Consider approval of New Job Description - Teacher of Special Assignment/Coordinator-School Academy
Description:
INFO: **Provide students with appropriate learning activities and experiences that support the school’s academy and to help them fulfill their potential for intellectual, emotional, physical, and social growth. Enable students to develop competencies and skills to function successfully in society and be college ready
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8.I. Consider approval of a $0.10 increase for Paid Meal Price
Description:
INFO: **Due to federal regulations and overall cost increases for food, Child Nutrition Services is recommending a price increase for paid meals for students next school year. As always, All Socorro ISD students eat breakfast for free. Lunch meals for paid students for SY 2023-2024 will be $2.20 for Elementary and $2.55 for Secondary. The reduced price remains at $.40 for lunch.
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9. NEW BUSINESS
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9.A. Consider approval of additional Professional Contract Recommendations for the 2023-2024 School Year
Presenter:
Presenter: Dr. Angela Gonzalez
Description:
INFO: **Administration recommends consideration and approval of the contract recommendations for teachers, librarians, nurses, counselors, speech therapists and education diagnosticians as presented.
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9.B. Consider approval of 2023-2024 Employee Compensation Plan and Stipends
Presenter:
Presenter: Dr. Angela Gonzalez and Celina Stiles
Description:
INFO: **Administration recommends consideration and approval of the item as presented.
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9.C. Consider approval of 2023-2024 School District Budget
Presenter:
Presenter: Vicki Perez
Description:
INFO: **The Board of Trustees has been provided with a copy of the proposed budget for their review. The budget is in accordance with the Texas Education Agency's legal requirements stated in section 2.6.2 of the Financial Accountability System Resource Guide, Update 14.
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9.D. Consider approval of Legal Services - RFQ No. E2377
Presenter:
Presenter: Vicki Perez
Description:
INFO: **The District solicited a RFQ to request qualifications for qualified individuals and/or firms to provide Legal Services (General Counsel) to Socorro Independent School District.
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9.E. Consider approval of Miscellaneous Professional Services District Wide - RFQ No. E2368
Presenter:
Presenter: Vicki Perez
Description:
INFO: **The District solicited a Request for Qualification (RFQ) to establish a pool of pre-qualification firms for Miscellaneous Professional Services as needed for district-wide projects. (Cost to be determined-General Funds, Committed Funds, Federal Funds and/or Bond Funds)
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9.F. Consider approval of Resolution of Policy CDA (Local)
Presenter:
Presenter: Vicki Perez
Description:
INFO: **The Public Investment Act requires the governing board to review and adopt their investment policy each fiscal year. This review will allow the district to meet the requirements of this law and the attached resolution will attest to that fact.
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9.G. Consider approval of Resolution to Appoint Investment Officers
Presenter:
Presenter: Vicki Perez
Description:
INFO: **Resolution to appoint investment officers for the Socorro Independent School District.
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9.H. Consider approval of Resolution Designating the Chief Financial Officer to Calculate a No-New Tax Rate
Presenter:
Presenter: Vicki Perez
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9.I. Consider approval of Final Contract Sum for Socorro High School Reconstruction - Package I
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **The Department of Facilities and Planning has completed our due diligence on the Reconstruction of Socorro High School and presents the following contract sum, deductive change order, final contract sum and final payment for Board acceptance.
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9.J. Consider approval of Transportation Hazardous Route Designation
Presenter:
Presenter: Dexter Harman
Description:
INFO: **Hazardous routes that were designated for Col. John Ensor Middle School will now fall under Eastlake Middle School due to the boundary changes.
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10. EXECUTIVE SESSION
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10.A. The meeting is to be closed to receive letters regarding Intruder Detection Audit Report Findings for Cactus Trails Elementary School, Hurshel Antwine Middle School, Montwood High School, O'Shea Keleher Elementary School, and Vista del Sol Elementary School; for discussion regarding amendment to the employment contract of Superintendent Nate Carman, Ed.D.; to consider administrative recommendations for Principal position at SSG Manuel R. Puentes Middle School and Assistant Principal position at Socorro Middle School under Texas Government Code Sections 551.071, 551.072 and 551.074.
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11. NEW BUSINESS (CONTINUED)
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11.A. Discussion and possible action regarding amendment to the employment contract of Superintendent Nate Carman, Ed.D.
Presenter:
Presenter: Board President Michael Najera
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11.B. Consider approval of Administrative Recommendations
Presenter:
Presenter: Dr. Nate Carman
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11.B.1. Principal, SSG Manuel R. Puentes Middle School
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11.B.2. Assistant Principal, Socorro Middle School
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12. ADJOURN
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