December 13, 2022 at 6:00 PM - Agenda of Regular Meeting
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1. CALL TO ORDER AND ESTABLISH QUORUM
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2. PLEDGE OF ALLEGIANCE
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3. SUPERINTENDENT'S COMMENTS
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3.A. Announcement of New Personnel
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3.B. District Initiatives/Events
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4. BOARD HONORS
Presenter:
Presenter: Daniel Escobar
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4.A. SISD students will be recognized for winning the 2022 El Paso Community College K-12 Salute to the Art Contest
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4.B. SISD students will be recognized for winning the 2022 Winter Holiday Art Contest
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4.C. Salvador H. Sanchez Middle School and Pebble Hills High School drum lines will be recognized for winning the regional 2022 YISD/Eastwood Throwdown Percussion Contest
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4.D. Pebble Hills High School varsity football team will be recognized for winning 2022-23 UIL Championships
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5. SPECIAL PRESENTATIONS
Presenter:
Presenter: Daniel Escobar
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5.A. SISD Fine Arts Facilitator for Visual and Performing Arts will be recognized for earning Texas Thespians Administrator of the Year
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5.B. Strategic Plan Community Advisory Committee will be recognized for assisting with the SISD strategic plan development process
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6. OPEN FORUM
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7. DISTRICT REPORTS
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7.A. Quarterly Investment Report
Presenter:
Presenter: Rene Vargas
Description:
INFO: **A presentation of the quarterly investment report will be provided for the Board of Trustees in accordance with Board Policy CDA (Local) and the Public Fund Investment Act (PFIA).
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8. CONSENT AGENDA
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8.A. Consider approval of Board Meeting Minutes
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8.A.1. November 14, 2022 Board Workshop
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8.A.2. November 15, 2022 Regular Board of Trustees Meeting
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8.B. Consider approval of Request for the Use of School Facilities
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8.B.1. Knight Time Cheer for the use of Montwood High School
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8.C. Consider approval of Budget Amendments
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8.D. Consider approval of Awarding of Bids
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8.D.1. Energy Management Controls, OEM Parts and Equipment, Part II - RFP No. #2337
Description:
INFO: **Solicitation to provide Maintenance and Operation Department with the ability to purchase energy management controls, OEM parts, and equipment as needed district wide. (Maximum $200,000-General Fund Budget)
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8.D.2. Fine Arts Private Lesson and Master Class Instruction Part 3 - RFP No. E2329
Description:
INFO: **Solicitation to provide Fine Arts private lesson and master class instruction as needed district wide. (Maximum $250,000 per year-General Fund Budget, Federal Fund, and ESSER Fund)
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8.D.3. Food Service Tray Sealing Equipment and Supplies - RFP No. E2330
Description:
INFO: **Solicitation to purchase food service tray sealing equipment and supplies as needed district wide. (Maximum $300,000-National School Lunch Program Funds)
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8.D.4. Fuel - RFP No. E2320
Description:
INFO: **Solicitation to provide the Transportation Department with the ability to purchase fuel as needed district wide. (Maximum $2,500,000-General Fund Budget)
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8.D.5. Locksmith Supplies - RFP No. E2340
Description:
INFO: **Solicitation to provide Maintenance and Operation Department with the ability to purchase locksmith supplies as needed district wide. (Maximum $110,000-General Fund Budget)
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8.D.6. Requests for Extension
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8.D.6.a. District Network Electronics - RFP No. E2223
Description:
INFO: **Extension of this bid for an additional year, through June 30, 2024, which is the first possible extension. (Maximum $4,000,000 per year-General Funds)
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8.D.6.b. Fine Arts Private Lesson and Master Class Instruction - RFP No. E2232
Description:
INFO: **Extension of this bid for an additional year, through January 18, 2024, which is the first possible extension. (Maximum $550,000 per year-General Funds and ESSER Funds)
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8.D.6.c. Marching Band Uniforms and Accessories - RFP No. E2233
Description:
INFO: **Extension of this bid for an additional year, through February 16, 2024, which is the first possible extension. (Maximum $150,000 per year-Genral Fund Budget)
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8.D.6.d. Personal Protective Equipment and Accessories - RFP No. E2219
Description:
INFO: **Extension of this bid for an additional year, through December 2, 2023, which is the first and last possible extension. (Maximum $1,056,000-ESSER Funds and General Fund Budget)
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8.E. Consider approval of Contracts
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8.E.1. First Amendment Educational Affiliation - The University of Texas at El Paso Clinical Teaching Residency Program
Description:
INFO: **To implement the Full Year Clinical Teaching Residency Program in the District and provide for the incorporation of the Texas COVID Learning Acceleration Supports TCLAS Grant funding into the Program. Adjustments include the increase in the number of Mentor Teachers from 20 Residents per cohort to 30 Residents per cohort; and increase the size of the classroom to host up to 30 UTEP students. (Maximum $20,000-General Fund Budget and TCLAS)
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8.E.2. Memorandums of Understanding
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8.E.2.a. ESC Region 19 Reading Academies Local Implementation
Description:
INFO: **The purpose is to continue the participation with ESC 19-Authorized Provider to conduct the Reading Academies as required by House Bill 3 (2019) (Reading Academies). The provisions are regulated by the Texas Education Agency (TEA) to accomplish the outcome of every Kindergarten through Third Grade teacher and principal receiving Reading Academy training. The District requests 2 Blended Cohorts led by 2 Blended Cohort Leaders for a total fee of $20,000. (Maximum $20,000-General and State Funds)
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8.E.2.b. Texas State Technical College Dual Enrollment
Description:
INFO: **The purpose is to provide a comprehensive, structured approach towards a post-secondary credential (Occupational Skills Award, Level One Certificate, Level Two Certificate, or Associate of Applied Science Degree) at Texas State Technical College. This model allows students the opportunity to complete Career and Technical Education (CTE) courses with multiple entrance and exit points, prepares them to test for industry-based certifications and prepare students for educational and career success. (Maximum $12,000/$33 per credit hour - CTE Funds)
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8.E.3. Purchasing Cooperatives
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8.E.3.a. CSP 2021-031-00 Athletics Administrative Fees, DB Enterprises
Description:
INFO: **Utilization of an interlocal agreement with Clint ISD for administrative services to include working with the state of Texas Association of Sports Officials (TASO) and each specific local association for each sport to develop estimated costs, monitor officials and make payments to individual officials not to exceed $315,000.00 for term: 2022-2023. (Maximum $315,000-General Fund Budget)
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8.E.3.b. TIPS Contract #210101, Tyler Technologies for Tyler SaaS Services for the Transportation Department
Description:
INFO: **The purpose of this purchase is to implement Tyler Drive. This is the platform that will enable students to scan on and off the bus and provide live updates to parents via a downloadable application on their wireless device. This program is an upgrade to the Tyler software already in use. (Maximum $379,336-General Fund Budget)
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8.E.3.c. TIPS Contract #210502 Timeclock Plus
Description:
INFO: **For the annual maintenance and licensing for the term: 2022-2023. (Maximum $188,449.51-General Fund Budget)
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8.F. Consider approval of New Job Position and Description
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8.F.1. Director of Information Security
Description:
INFO: **Primary purpose of this position is for developing and maintaining the District's information security program in identifying, evaluating, and reporting on information security risks in a manner that meets compliance and regulatory requirements, and align with and support the improvement of the security posture of the District.
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8.G. Consider approval of Attendance Incentive Plan
Description:
INFO: **The purpose is to promote and increase student attendance.
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9. NEW BUSINESS
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9.A. Consider approval of 2023-2027 District Strategic Plan (Scorecard) - Beliefs, Mission, Vision, and Strategic Objectives
Presenter:
Presenter: Dr. Greg Gibson
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9.B. Consider and take possible action to approve proposed redistricting map revising single-member trustee district boundaries after the 2020 Census
Presenter:
Presenter: Dr. Andrea Cruz
Description:
INFO: **A presentation of Final Maps: An analysis of Plan 1, Plan 1A, and Plan 2 will be provided for the Board's consideration.
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9.C. Consider and take possible action to approve the resolution authorizing the Socorro Independent School District Board of Trustees to serve the remainder of their terms following redistricting
Presenter:
Presenter: Dr. Andrea Cruz
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9.D. Consider approval of Final Contract Sum for the Americas HS Improvements
Presenter:
Presenter: Vicki Perez
Description:
INFO; **Administration recommends that the Board of Trustees accept the work on the above project and approve the final contract sum and payment as presented.
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9.E. Consider approval of Final Contract Sum for SISD Bus Canopy Structure
Presenter:
Presenter: Vicki Perez
Description:
INFO; **Administration recommends that the Board of Trustees accept the work on the above project and approve the final contract sum and payment as presented.
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9.F. Consider approval of Auxiliary Gymnasium Improvements Re-Bid CSP No. 2336
Presenter:
Presenter: Vicki Perez
Description:
INFO; **Solicitation to provide all labor and materials for the 16 Auxiliary Gymnasium Improvements project.
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9.G. Consider approval of Facility Assessment, Land Analysis and Demographic Study RFQ No. E2343
Presenter:
Presenter: Vicki Perez
Description:
INFO; **Administration recommends consideration and approval of the item as presented.
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9.H. Consider and take possible action on creating a records management/retention department and designating a Board committee to develop a records management action plan.
Presenter:
Presenter: Pablo Barrera
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9.I. Consider and take possible action to approve release of escrow funds pursuant to the Real Estate and Development Contracts with Northtowne Village JV.
Presenter:
Presenter: Vicki Perez
Description:
INFO **Administration recommends consideration and approval, as per the Development Agreement, for the release of the escrowed funds by the District as the Seller has completed the Development Requirements.
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10. EXECUTIVE SESSION
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10.A. The meeting is to be closed for discussion with legal counsel related to the status and possible settlement of A. Gomez v. SISD, No. 2021DCV2866; and L. Luna v. SISD, No. 2021DCV2865; discussion on appointment, employment, evaluation, reassignment, duties, discipline, dismissal of or complaint against an employee; to consider administrative recommendation for Chief of Police under Texas Government Code Sections 551.071, 551.072 and 551.074.
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11. NEW BUSINESS (CONTINUED)
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11.A. Discussion and possible action in A. Gomez v. SISD; Cause No. 2021DCV2866
Presenter:
Presenter: Legal Counsel
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11.B. Discussion and possible action in L. Luna V. SISD; Cause No. 202DCV2865
Presenter:
Presenter: Legal Counsel
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11.C. Consider approval of Administrative Recommendation
Presenter:
Presenter: Dr. Nate Carman
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11.C.1. Chief of Police
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12. ADJOURN
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