January 13, 2016 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER, ESTABLISH QUORUM
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II. PRESENTATION OF COLORS, PLEDGES OF ALLEGIANCE & MOMENT OF SILENCE
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III. RECOGNITIONS AND INTRODUCTIONS
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III.1. President's Award Parkland High School ninth-grader Michelle Sanchez.
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III.2. Proclamation for Black History Month.
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III.3. Poorman's Insurance Group, Thanksgiving giveaway program.
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III.4. YISD Partner in Education of the Month: Lowe's Home Improvement #2928.
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III.5. Proclamation for School Board Recognition Month.
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IV. CITIZEN INPUT (3-minutes each / 30-minutes total for item)
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V. APPROVAL OF AGENDA
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VI. APPROVE MINUTES
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VI.1. Consider and take possible action to approve the minutes for the Board Workshop on November 16, 2015, Regular Board Meeting November 18, 2015, Board Workshop on December 7, Regular Board Meeting December 9, 2015, and Special Board Workshop on December 17, 2015.
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VII. OFFICE OF THE SUPERINTENDENT (5 minutes for each staff
report)
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VII.1. Report
on YISD events.
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VII.2. Report on meetings and conferences.
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VIII. CONSENT (5 minutes maximum for all items, inclusive)
Description:
All matters listed under the Consent Agenda are considered to be routine by the Board of Trustees and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired on a specific item(s), that item will be removed from the Consent Agenda and considered separately.
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VIII.1. Consider and take possible action to approve a Proclamation for Black History Month, February 2016.
Presenter:
Patricia Ayala, Director of Public Relations
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VIII.2. Consider and take possible action to approve a Proclamation for School Board
Recognition Month, January 2016.
Presenter:
Patricia Ayala, Director of Public Relations
Description:
These proclamations are adopted annually to support District-wide events
that educate our students and show appreciation for our top volunteers, the Board.
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VIII.3. Consider and take possible action to approve monthly Financial Statements, as identified in a separate index, including quarterly investment reports, as of November 30, 2015.
Presenter:
Rolyne Kafka, Associate Superintendent of Finance
Description:
Each month, financial statements are prepared to provide the Board of Trustees a summary of the District’s financial position.
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VIII.4. Consider and take possible action to accept a donation to Cedar Grove Elementary School from Lowe’s Home Improvement of labor and materials for a patio and picnic area for students and parents valued at $6,000.
Presenter:
Rolyne Kafka, Associate Superintendent of Finance
Description:
The Board has retained approval authority for gifts in excess of $5,000.
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VIII.5. Consider and take possible action to accept a donation to the Innovative Learning Department of a 70” ActivePanel, wall mount, Classflow Connect Wireless presentation system, shipping and installation from Procomputing valued at $7,547.
Presenter:
Rolyne Kafka, Associate Superintendent of Finance
Description:
Texas Education Code Section 11.156 authorizes the Board of Trustees to accept donations for the benefit of the District.
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VIII.6. Consider and take possible action to approve award of additional list of vendors for the supplier base for YISD Solicitation #216021RFP, Student and/or Parent Programs/Activities (21st Century Grant) – Part 2, during the period of February 1, 2016 to August 31, 2016, with the possibility of two (2), one (1) year extensions, for $100,000 which includes original Part 1, from Title IV, Part B – 21st Century Community Learning Centers Funds.
Presenter:
Brenda Chacon, Associate Superintendent Elementary Schools
Description:
The 21st Century Community Learning Centers/Texas Afterschool Centers on Education grants, Cycles 7 and 8, are in need of eligible vendors to provide student and/or parent programs or activities to support student learning, in compliance with revised federal spending regulations.
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VIII.7. Consider and take possible action to approve YISD Contract #20160268, with the University of Texas at El Paso, to implement a work-study mentorship partnership aimed to build college readiness and outreach for high school students, during the period upon approval by both parties and to continue for two academic years unless either party gives sixty (60) days of prior written notice of non-renewal. After completion of two years, annual renewal may be exercised with written agreement by both parties at no cost to the district.
Presenter:
Robert Basurto, Associate Superintendent of High Schools
Description:
Working in tandem with the Go-Center Specialists, college mentors will assist in removing barriers students face when accessing higher education, concentrating on the higher education application and financial aid processes.
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VIII.8. Consider and take possible action to approve YISD Contract #20160269, with El Paso Community College, to implement a work-study mentorship partnership aimed to build college readiness and outreach for high school students, during the period of January 21, 2016 through August 31, 2017 at no cost to the district.
Presenter:
Robert Basurto, Associate Superintendent of High Schools
Description:
Peer Mentors who will assist graduating high school seniors in transitioning to college and achieving their post-secondary academic goals.
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VIII.9. Consider and take possible action to authorize Gloria Chavez, Chief Technology Officer to act as the superintendent designee for approving staff requests to access one or more TEA web applications through the Texas Education Agency Secure Environment (TEASE) system for the calendar year January 14, 2016 to January 14, 2017.
Presenter:
Patrick O’Neill, Associate Superintendent of Operations
Description:
This is a renewal of the current District administrator who has authority for all District access to TEA confidential and non-confidential data. Appointments are for a calendar year.
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VIII.10. Consider and take possible action to approve the Native American Policy and Procedures (Indian Policy & Procedures) required by the U.S. Department of Education for Native American students as set out in FB-R (Exhibit). Changes have been made to the FB-R to meet federal guidelines according to the U.S. Department of Education recommendations.
Presenter:
Rolyne Kafka, Associate Superintendent of Finance
Description:
The U.S. Department of Education is requiring the Native American Policy and Procedures (IPP) to be reviewed annually in order to continue to receive federal funding.
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IX. ACTION
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IX.1. Consider and take possible action to approve delegating to the District’s Program Manager the authority to use a Job Order Contract (JOC) or the Competitive Sealed Proposal (CSP) delivery methodology when it will provide the best value to the District and the competitive sealed proposal delivery method is not utilized per Board Policy CV Local.
Presenter:
Patrick O’Neill, Associate Superintendent of Operations and Sloan Harris, Program Manager VLK Architects
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IX.2. Consider and take possible action to approve the Ysleta ISD Concussion Oversight Team (COT) as recommended by the Administration.
Presenter:
Patrick O’Neill, Associate Superintendent of Operations
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IX.3. Consider and take possible action to approve award of Fifteen (15) Vendors for a supplier base for YISD Solicitation Bond-01-RFQ, Engineering and Related Professional Services, for a maximum period of one (1) year from the date of the Board approval, with the option to renew annually for four (4) additional, one (1) year terms for $8,200,000 from bond funds.
Presenter:
Patrick O’Neill, Associate Superintendent of Operations and Sloan Harris, Program Manager VLK Architects
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X. CLOSED
EXECUTIVE MEETING
The following matters are posted for closed meeting to be discussed under one or more of the following Sections of the Texas Government Code:
Description:
Attorney Consultation – Section 551.071
and
Personnel Matters – Section 551.074
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X.1. Consultation with legal counsel regarding Texas Ethics Commission Complaint SC-31512177.
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X.2. Consultation with legal counsel regarding 2015 Bond Program legal issues.
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XI. RECONVENE IN OPEN SESSION
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XII. ACTION
Description:
Should
any final action, decision, or vote be required in the opinion of the School
Board with regard to any matter considered in the
closed meeting, then the School Board may take action, decision, or a vote on a
matter posted above for closed meeting when it reconvenes in open session.
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XII.1. Consider and take possible action regarding Texas Ethics Commission Complaint SC-31512177.
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XIII. ADJOURNMENT
Description:
This notice has been publicly posted at the administrative offices of
the Ysleta Independent School District, 9600 Sims, El Paso County,
Texas, seventy-two (72) hours in advance of the above meeting, as
required by the following sections of the Texas Government Code:
551.041 and 551.043. During the regular school year, this notice is
also posted at all school district high schools.
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XIII.1. CURRENT BOARD OF TRUSTEES:
Shane Haggerty, President; Connie Woodruff, Vice-President; Ana Dueñez, Secretary; Patricia Torres McLean, Paul Pearson, Sotero G. Ramirez III, and Mike Rosales, Trustees. |
