May 22, 2023 at 6:00 PM - Regular Meeting

Description:  Phillip Hamilton - Place 4
Dusty Wiley - Place 5

Both places were unopposed, no election was held.

Description:  A consent agenda is an item listed on the regular agenda that groups routine items under one agenda heading.  This allows the Board to take a unified motion and action on all routine items listed under the consent agenda instead of taking separate votes on each item.

Description:  At regular meetings, the Board shall allot up to thirty (30) minutes to hear persons who desire to make comments to the Board.  Persons who wish to participate in this portion of the meeting shall sign up as they arrive, indicating the topics about which they wish to speak.
 
Public participation is limited to the designated open forum portion of a meeting.  At all other times during Board meetings,  the audience shall not enter into  discussion or debate on matters being considered by the Board.  No presentation   shall exceed five (5) minutes.  Delegations of more than five persons shall appoint  one person to present their view before the Board.

Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board may not deliberate, discuss, or make any decision on any subject not on the agenda.

Presentations  which include negative comments/complaints regarding personnel should be heard in Executive Session as provided by Texas Government Code Section 551.074.  This will insure the protection of the rights and responsibilities of all persons involved.

Description:  School Safety Meeting Information and adding another police officer for the 2023-2024

Description:  The district has been a member of  the Texas Rural Education Association (TREA) in the past. Powel Law group offers participation in their  Legal Services program for members with no annual retainer fee.  This membership provides free legal consultations on topics that do not require research, writing, or additional work outside of providing advice over the phone.

Description:  The Texas Rural Broadband Coalition (TRBC) is dedicated to working with rural communities to develop and implement solutions for dependable broadband.  There is no charge for joining the Coalition, but it is an act of support in the initiative to get reliable internet service to rural Texas.
The Board adopted this initial resolution in November but adopting again at this time will place the District on the same yearly school cycle as the Legal agreement renewal.

Description:  The district is required to engage a qualified auditor to perform an annual audit of all school financial and related activities.  The district administration has carefully considered the district needs, regulatory requirements, and qualifications of several accounting firms that provide the required services to school districts.  It is the opinion of the district business manager and the superintendent that the best service to the district is being offered by Wilf & Henderson, P.C

Description:  This is renewed each year and is required by TDA in order for our district to participate in the Reg 8 Cooperative.

Description:  We normally wait to amend revenue until August due to the changing nature of state funding.  However, the interest earned is not subject to change and amending the budget would provider a cleaner snapshot as we move forward into the summer months.

Description:  The board discussed and recommended proceeding with the purchase of a football sound system in a prior meeting.  Function 51 needs to be amended by $14,299 for this purchase.  Mr. Lewis had secured other quotes in September when this was first discussed and Sound Towne was considerably cheaper.  He did not seek quotes again for the sake of time.

Description:  The previous change order approved included a clause that they would also need to remove and replace some of the metal deck sheets.  They did not know the number, so that amount was not included in the change order.  44 metal deck sheets were replaced and window sealant and downspout inserts were also added.   

Description:  The field house repairs were estimated at $90,000.  Following this original estimate, some changes were made to ensure the pipes do not freeze again and to improve lighting.  We have now incurred $12,600 over the original estimate so Function 81 needs to be amended accordingly.  Clyde Lewis estimates that $3,000 should cover any incidental expenses, so if we can amend it for $15,600 this should take care of the project (as we know right now).

Description:  Reassignment:  Janice McMellon as High School Principal for the 2023-2024  and 2024-2025 school years.