February 6, 2024 at 5:30 PM - Regular Board Meeting

I. Regular Board Meeting Called to Order.

II. Moment of Silence.

III. Pledge of Allegiance.

IV. Roll Call:

V. Recommend approving the agenda of the Regular Board Meeting of Tuesday, February 6, 2024 with any corrections/deletions.

VI. Recommend approving the minutes with any corrections:

VI.A. Special Called Board Meeting held August 21, 2023

VII. Superintendent's Report:  

VII.A. Conference Presentations:

VII.A.1. Charro Days Association presentation.

VII.A.2. Recognition of (NCUST) National Center of Urban School Transformation finalists.

VII.A.3. Recognition of CHILDREN AT RISK High Performing campuses. 

VII.A.4. Recognition of TMEA Winners of the High School Spotlight Band Program for the State of Texas.

VII.A.5. Recognition of TMEA Invited Performing Choir.

VII.A.6. Recognition of All State Band and Choir Students.

VII.A.7. Recognition of College Board 2023 AP School Honor Roll and Bronze Level Recipient and 2023 AP Access Award Recipient for Veterans Memorial Early College High School.

VII.A.8. Purdue, Brandon, Fielder, Collins & Mott, LLP will report on the Delinquent Ad Valorem tax collections for Brownsville Independent School District for the period covering July 1, 2023 to December 31, 2023.

VII.A.9. Presentation of the Brownsville Independent School District Financial Report for the period ended January 31, 2024.

VII.A.10. Brownsville Independent School District Quarterly Investment Report for the period ended December 31, 2023.

VIII. PUBLIC COMMENT:
Persons wanting to address the Board during Public Comment shall before the beginning of the meeting print their names and the subject matter on the sign-in sheet provided at the entrance of the Board Room. As per Policy BED (Local) all Board Meetings, Public Comment shall be limited to items on the agenda posted with notice of the meeting. The Board allots 30 minutes for Public Comment. Speakers shall limit comments to a maximum of 5 minutes or the allotted time, depending on the number of speakers that have signed up. Complaints or grievances on the following subjects; employee complaints, personnel matters, student complaints, removal of alternative education program, complaints against individual board members, and expulsions, shall be directed to the appropriate policy for attempted resolution before bringing the matter before the Board. The Board President shall determine if the topic shall be redirected to the appropriate policy or redirected to Administration. Comments on issues shall be constructive and courteous.

The Board may deliberate or take action regarding the following agenda items.

Board policy BE (Local) and Robert's Rules limits debate to two opportunities. A Trustee may debate a motion for three minutes on the first speaking opportunity and two minutes on the second opportunity.

IX. Recommend approving the Consent Agenda. The Board has agreed to discuss the following items. All of the items below that are not called out will be approved by consent. 

                                    (All presentations limited to five (5) minutes)

* SB 1566 Agenda items related to instruction
** Categorical Funds are financial support from state and federal governments that is targeted to particular categories of students' special programs, or special purposes.
 

X. Consent Agenda:

X.A. Recommend approval of the following General Function Item(s):

X.A.1. Recommend approval to accept the $176,470.00 P-TECH Success Grant for Pace & Veterans Early College High Schools. **

X.A.2. Recommend approval for BISD Scouts to participate in the 72nd Annual Brownsville Scout Government Day on February 9, 2024.

X.A.3. Recommend approval to accept the $15,000.00 Verizon/PLTW Grant to assist Middle Schools STEM implementation.

X.A.4. Recommend approval to authorize the Administration to accept the Brownsville ISD LED Lighting upgrades at Burns, Egly & Perez Elementary Project under CSP# 22-141 as substantially complete.  

X.A.5. Recommend approval of Resolution #029/2023-2024 to excuse and pay for the time missed by employees caused by the District closure due to the inclement weather on January 16, 2024.

X.A.6. Recommend approval to adopt (Second Reading) TASB Update 121 Local Policies; TASB Update 122 Local Policies; Resolution of the Board to employ or accept as volunteers chaplains; FFA Local Policy; and FDB Local Policy.  A Policy Committee Meeting was held on January 31, 2024.

X.A.7. Recommend approval to authorize Administration to move forward with the purchase of Chiller Systems for Pullam Elementary School and to use the Job Order Contract Method of Delivery following Government Code 2269 through the use of a district approved Cooperative. Chiller Systems will meet specifications set forth by Sigma Engineering Services contracted through RFQ No. 21-119 to meet facility requirements.

X.B. Recommend approval of the following Payment(s):

X.B.1. Recommend the approval of payments for construction services and/or engineering services throughout the District in the total amount of $2,206,543.94. * *

X.C. Recommend approval of Budget Amendments:

X.C.1. Recommend approval of Budget Amendment #017 in the amount of $500,000.00 for Local Funds. (Unassigned Fund Balance)

X.D. Recommend approval of the following Contract(s)/Agreement(s):

X.D.1. Recommend to approve Vision Ed Group dba College 1st Program, of Mission, TX to provide consulting services for students in the Migrant Education for the 2023-2024 and 2024 - 2025 school year. Categorical Funds: 212 for $11,000.00. *

X.D.2. Recommend approval to continue the establishment of an MOU with UTRGV for the dual credit program. This agreement shall continue from year to year unless amended or terminated in writing by either party. UTRGV will waive all tuition and fees for participating students while they remain eligible to participate in the Program. The costs of the textbook(s) will be paid by BISD through the Instructional Material Technology Allotment fund. Approximate cost: $20,000.00 on textbooks (based on student participation). *

X.D.3. Recommend approval for the launch of the EdReady TSIA2 tutoring support program. The program will be extended to all 9th and 10th graders in the ECHS and P-TECH cohorts. TEA will offer licenses for both English Language Arts and Math modules at no cost to the district for one year to support students in TSIA2. *

X.D.4. Recommend approval to contract with the University of Texas Rio Grande Valley (UTRGV) for services regarding the Texas Prefreshmen Engineering Program (TexPREP) to be implemented during the summer of 2024, which includes five (5) Saturday follow-up sessions at a cost not to exceed $42,500.00. *

X.D.5. Recommend approval to renew a Memorandum of Understanding between the Brownsville Independent School District and Walden University to provide practicum/internship sites on BISD school campuses beginning in February 2024 for five years with automatic one-year renewal thereafter. No cost to the District. *

X.D.6. Recommend approval of the MOU for a partnership with Cameron County Crime Stoppers and Brownsville Independent School District.  At no cost to the District.

X.D.7. Recommend approval to contract with Cameron County Elections Office and to pay 60% deposit for estimated costs of election services for a joint Election to be held on Saturday, May 4, 2024 and to authorize the Superintendent to sign the contract. Estimated at $106,370.00.

X.E. Recommend approval of the following Bid(s)/Proposal(s)/Purchase(s):

X.E.1. Recommend approval to extend RFQ #21-126 Geotechnical Engineering and Construction Materials Testing Services District wide to several vendors for three (3) months to expire in May 2024.

X.E.2. Recommend approval to extend RFQ #21-127 Texas Department of Insurance (TDI) Windstorm Inspection and Structural Engineering Services District wide to several vendors for three (3) months to expire in May 2024.

X.E.3. Recommend approval to extend RFQ #21-128 Civil Engineering Services District wide to several vendors for three (3) months to expire in May 2024.

X.E.4. Recommend awarding Bid #24-014 Paper-Multipurpose and Color Printing Supplies and Materials District-wide to several vendors. (Annual Bid)

X.E.5. Recommend awarding Bid #24-015 Career and Technical Education Supplies and Materials District-wide to several vendors. (Annual Bid)

X.E.6. Recommend awarding Bid #24-047 Printing Services/Related Items District-wide to several vendors. (Annual Bid)

X.E.7. Recommend awarding Bid #24-048 Employee Uniforms District-wide to several vendors.  (Annual Bid)

X.E.8. Recommend awarding Bid #24-072 Paint Supplies District wide to several vendors.  The term of this contract is effective, from February 06, 2024, thru February 06, 2025, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.  Year one (1) of a three (3) year contract.

X.E.9. Recommend awarding Bid #24-075 Oxygen, Acetylene and Welding Supplies District wide to several vendors.  The term of this contract is effective, from February 06, 2024, thru February 06, 2025, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.  Year one (1) of a three (3) year contract.

X.E.10. Recommend awarding Bid #24-076 A/C Control System District-wide to several vendors.  The term of this contract is effective, from February 06, 2024, thru February 06, 2025, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.  Year one (1) of a three (3) year contract.

X.E.11. Recommend awarding Bid #24-078 Paving Service Work District-wide to several vendors.  The term of this contract is effective, from February 06, 2024, thru February 06, 2025, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.  Year one (1) of a three (3) year contract.

X.E.12. Recommend awarding Bid #24-079 Roofing Maintenance District-wide to several vendors.  The term of this contract is effective, from February 06, 2024, thru February 06, 2025, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.  Year one (1) of a three (3) year contract.

X.E.13. Recommend awarding Bid #24-085 HVAC, Chiller, Ice Machine and Related Supplies/Materials District-wide to several vendors.  The term of this contract is effective, from February 06, 2024, thru February 06, 2025, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.  Year one (1) of a three (3) year contract.

X.E.14. Recommend awarding Bid #24-086 HVAC, Chiller, Ice Machine and Related Items Preventive Maintenance District-wide to several vendors and cast lots for items #7 and #17 of said bid.  The term of this contract is effective, from February 06, 2024, thru February 06, 2025, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.  Year one (1) of a three (3) year contract.

X.E.15. Recommend awarding Bid #24-088 Plumbing Supplies District-wide to several vendors.  The term of this contract is effective, from February 06, 2024, thru February 06, 2025, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.  Year one (1) of a three (3) year contract.

X.E.16. Recommend awarding Bid #24-097 Ground Landscaping Services District-wide to several vendors and cast lots for item #12 of said bid.  The term of this contract is effective, from February 06, 2024, thru February 06, 2025, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.  Year one (1) of a three (3) year contract.   

XI. Board Member Request(s)

XI.A. Conference Presentation(s)

XI.A.1. Presentation and discussion on the status of Substitute Teachers in the Brownsville ISD.  (Board Agenda Request Frank Ortiz/Board Support Denise Garza)

XI.A.2. Presentation and discussion on the Dos and Don'ts of campaigning on District property.  (Board Agenda Request Frank Ortiz/Board Support Denise Garza)

XII. CLOSED MEETING:  as pursuant to the Texas Government Code Sections: 551.071, 551.072, 551.074, 551.082, and 551.084.

XII.A. PERSONNEL MATTER(S):

XII.A.1. Presentation, acceptance and approval of Retirements. (8)

XII.A.2. Presentation, acceptance and approval of Resignations. (4)

XII.A.3. Personnel Update with Interim Superintendent (Dr. Jesus Chavez)

XII.A.4. Recommend approval of personnel for the 2023-2024 school year(s) – Manager, Project/Facilities. Subject to receipt of all outstanding documentation.(1)

XII.A.5. Recommend approval of personnel for the 2023-2024 school year(s) – Assistant Director, FNS. Subject to receipt of all outstanding documentation. (1)

XII.A.6. Recommend approval of personnel for the 2023-2024 school year(s) – Occupational Therapist. Subject to receipt of all outstanding documentation. (1)

XII.B. ATTORNEY CONSULTATION

XII.B.1. Staff Attorney

XII.B.1.a. Discussion, consideration, and possible action regarding Docket No. 016-LH-10-2023; BISD vs. David Gomez.

XII.B.1.b. Discussion, consideration and possible action to re-classify employees E.S. and R.V.

XII.B.2. Board Attorney:

XII.B.2.a. Legal Update with Board Counsel.

XII.B.2.a.1. Superintendent Search Update

XII.C. INTERNAL AUDITOR CONSULTATION

XII.C.1. Status of past, ongoing and completed Board approval audits.

XII.D. Board Self Evaluation.

XII.E. INTRUDER DETECTION AUDIT REPORT:

XII.E.1. Discussion of the intruder detection audit report findings. 

XIII. BOARD RECONVENES - Board action on agenda items discussed in Executive Session.

XIV. Announcement(s):

XV. Adjournment.