May 3, 2022 at 5:30 PM - Regular Board Meeting

I. Meeting Called to Order.

II. Moment of Silence.

III. Pledge of Allegiance.

IV. Roll Call:

V. Recommend approving the agenda of the Regular Board Meeting of Tuesday, May 3, 2022 with any corrections/deletions.

VI. Superintendent's Report:  * SB1566

VI.A. Conference Presentations:

VI.A.1. National Teacher Appreciation Week (May 2 - 6, 2022).

VI.A.2. Presentation regarding 6th Annual Jason Garcia Scholarship Award.  (Board Member Request Minerva Pena, Board Support Dr. Prisci Roca Tipton)

VI.A.3. Presentation regarding Coach Joe A. Rodriguez Scholarship Award.  (Board Member Request Daniella Lopez Valdez, Board Support Dr. Prisci Roca Tipton)

VI.A.4. Recognition of BISD Early College High School Valedictorian and Salutatorian for the 2021-2022 school year.

VI.A.5. Recognition of National School Nurse Week (May 6, 2022 through May 12, 2022) and School Nurse Day (May 11, 2022.)

VI.A.6. Recognition of National Police Week (May 15 through May 21, 2022).

VI.A.7. Recognition of National ESEA Distinguished School.

VI.A.8. Recognition of NAMM Foundation 2022 Best Communities For Music Education.

VI.A.9. Recognition of School Lunch Hero Day (May 6, 2022). 

VI.A.10. Recognition of Grow Your Own Teachers.

VI.A.11. Presentation of Dancing Through Life:  Mark Adler and David Martinez.

VI.A.12. Delinquent Tax Collection Report (July 1, 2021 to March 31, 2022.

VI.A.13. Items presented at the Facilities Committee Meeting of Wednesday, April 27, 2022 - Updates:
      Elementary Mini Gyms Timeline (Phase II)
      Middle School Bleachers Timeline
      Middle School Scoreboards Timeline
      Middle School Tracks (7 remaining) Timeline
      High School Softball Field Bleachers Timeline
      Sams Stadium Track Resurfacing Timeline

VI.A.14. Brownsville Independent School District Financial Report for the period ended April 30, 2022.

VI.A.15. Brownsville Independent School District Quarterly Investment Report for the period ended March 31, 2022.

VI.B. DISTRICT UPDATE:

VI.B.1. Curriculum & Instruction

VI.B.2. Business & Operations

VII. PUBLIC COMMENT:
Persons wanting to address the Board during Public Comment shall before the beginning of the meeting print their names and the subject on the sign-in sheet provided at the entrance of the Board Room. As per Policy BED (Local) all Board Meetings, Public Comment shall be limited to items on the agenda posted with notice of the meeting. The Board allots 30 minutes for Public Comment. Speakers shall limit comments to a maximum of 5 minutes or the allotted time, depending on the number of speakers that have signed up. Complaints or grievances on the following subjects; employee complaints, personnel matters, student complaints, removal of alternative education program, complaints against individual board members, and expulsions, shall be directed to the appropriate policy for attempted resolution before bringing the matter before the Board. The Board President shall determine if the topic shall be redirected to the appropriate policy or redirected to Administration. Comments on issues shall be constructive and courteous.

The Board may deliberate or take action regarding the following agenda items. Board policy BE (Local) and Roberts Rules limits debate to two opportunities.

A Trustee may debate a motion for three minutes on the first speaking opportunity and two minutes on the second opportunity.
 

VIII. Recommend approving the Consent Agenda. The Board has agreed to discuss the following items. All the items below that are not called out will be approved by consent. 

                                              (All presentations limited to five (5) minutes)
 

IX. Consent Agenda:

IX.A. Recommend approval of the following General Function Item(s):

IX.A.1. Discussion, consideration and possible action to approve Resolution #024/21-22 a retention stipend to be paid in June 2022 to all full time and permanent part-time employees who were employed on or before May 3, 2022 and who remain employed on June 3, 2022 in the amount of $500.00.

IX.A.2. Recommend approval to pay Supplemental Duty Classified Food and Nutrition Services, Transportation, and Transportation General Maintenance summer employment staff a minimum of $15.00 or their current hourly rate.

IX.A.3. Recommend approval of the 2022-2023 Middle School & High School Course Listing Guides. *

IX.A.4. Recommend approval to pay GYO (Grow Your Own) grant candidates an $18,000.00 stipend disbursed over 2 years (2022- 2023 and 2023-2024) to seek a teaching degree and certification with UTRGV to teach Special Education in BISD by the start of the 2024-2025 school year. Stipend: No cost to the District.

IX.A.5. Recommend approval to appoint Dr. René Gutierrez, Superintendent as agent to perform the duties provided by Texas Election Law, Sec. 31.123 for School Trustee Elections, effective immediately.

IX.A.6. Recommend approval to declare obsoleted out-of-adoption textbooks to be disposed in accordance with Board Policy CMD (Legal) Instructional Materials Care and Accounting. 

IX.A.7. Discussion, consideration and possible action regarding the Southmost Tax Office, as discussed at the Facilities Committee Meeting held Wednesday, April 27, 2022.

IX.B. Recommend approval of the following Payment(s):

IX.B.1. Recommend approval of Payment #1 for $4,000.00 as partial payment to M Garcia Engineering for Engineering Services work completed on the BISD Food Nutrition Services – New Freezer/Cooler Facility Project to be paid from ESSER Fund 266.

IX.B.2. Recommend approval of Payment #1 for $7,500.00 as partial payment to M Garcia Engineering for Engineering Services work completed on the BISD Administration Building – Parking Lot Replacement Project to be paid from Local Fund 197.

IX.B.3. Recommend approval of Payment #1 for $20,871.00 as partial payment to R. L. Abatement, Inc. for Construction Services work completed on the Resaca Technology Center Portable/Canopy Demolition and Disposal Project to be paid from Local Fund 197.

IX.B.4. Recommend approval of Payments #1 and #2 for $158,312.52 as partial payment to Halff Associates, Inc. for Engineering Services work completed on the ESSER HVAC Upgrades, Group I Project to be paid from ESSER III Fund 282.

IX.B.5. Recommend approval of Payment #4 for $7,735.56, as final payment to Hurricane Fence, Co. for Construction Services work completed on the Stillman MS Fence Replacement Project to be paid from School Safety & Security Grant Fund 429.

IX.B.6. Recommend approval of Payment #4 for $19,450.00 as partial payment to Halff Associates, Inc. for Engineering Services work completed on the Elementary Mini-Gyms HVAC and Restroom Addition Group II Project to be paid from Tax Rate Increase Fund 188.

IX.B.7. Recommend approval of Payment #11 for $464,220.35 as partial payment to Scoggins Construction Co., Inc. for Construction Services work completed on the Elementary Mini-Gyms HVAC and Restroom Addition Project to be paid from Tax Rate Increase Fund 188.

IX.C. Recommend approval of the following Contract(s)/Agreement(s):

IX.C.1. Recommend approval of an MOU between Los Fresnos CISD, Point Isabel ISD, and Brownsville ISD under a Shared Services Agreement through the Texas Regional Pathways Network, to collaborate in the TRPN grant awarded in which Brownsville ISD will serve as the fiscal agent, at no cost to the district. *

IX.C.2. Recommend approval of an MOU between RGV LEAD and Brownsville ISD under a Shared Services Agreement through the Texas Regional Pathways Network, as the regional intermediary organization for the TRPN grant, at no cost to the District. *

IX.C.3. Recommend approval to continue the existing Memorandum of Understanding (MOU) with NINOS Head Start to include co-enrolled at Burns, Brite, Garden Park, Benavides, co-teaching model at Aiken, Vermillion, Canales, and Perez. The collaboration will continue at all eight elementary sites for the 2022-2023 school year. *

IX.C.4. Recommend approval to enter into a Clinical Affiliation Agreement between Alta Vista Rehabilitation and Healthcare commencing on May 4, 2022, for a term of one ( 1) year and will be automatically renewed for an unlimited number of renewal terms of one (1) year, to provide clinical learning experiences for students, at a cost not to exceed $3,000.00. *

IX.C.5. Recommend approval to enter into a Memorandum of Understanding between the City of Brownsville Police Department for the 2022-2023 school year to end 2025-2026 school year, to provide possible internships and work-based learning experiences for students, at a cost not to exceed $3,000.00. *

IX.C.6. Recommend approval for Memorandum of Understanding between Gladys Porter Zoo and Brownsville Independent School District for the 2022-2023 school year beginning in June 2022 to July 2023, to provide work-based learning experience for students, at no cost to the district.  *

IX.C.7. Recommend approval to contract with the University of Texas Rio Grande Valley (UTRGV) for services regarding the Texas Prefreshmen Engineering Program (TexPREP) to be implemented during the summer of 2022 which includes 6 Saturday sessions at a cost of $425.00 per student. *

IX.D. Recommend approval of the following Bid(s)/Proposal(s)/Purchase(s):

IX.D.1. Recommend approval to renew RFP #19-119 Insurance Consultant to Valley Risk Consulting, Inc., of McAllen, Texas for the 2022-2023 plan year. The services are funded from Local Maintenance Funds.

IX.D.2. Recommend approval to renew RFQ #R20-128 Real Estate Services District-wide to RE/MAX Sun Valley Realtors, Joe de la Fuente/Broker, of Brownsville, Texas, for the final extension of one (1) year term to expire in May 2023, and to authorize administration to initiate contract to commence services, amount from Local Maintenance Funds not to exceed $50,000.00. Services to be provided on an as needed basis.

IX.D.3. Recommend approval to extend Bid #21-053 for Repair Parts for Kitchen Equipment and Walk-in Freezers for Food and Nutrition Services to several vendors for three (3) months to expire in August 2022. Annual Bid)

IX.D.4. Recommend approval to extend Bid #21-055N Janitorial Supplies, Paper, and Plastic Products for Food and Nutrition Services Department to several vendors for three (3) months to expire in August 2022. (Annual Bid)

IX.D.5. Recommend awarding Bid #22-019 Athletic Supplies for Football, Volleyball and Girls/Boys Basketball District-wide (Catalog Bid) to several vendors. Annual Bid)

IX.D.6. Recommend awarding Bid #22-020 Athletic Supplies for Cross Country, Soccer, and Track District-wide (Catalog Bid) to several vendors. (Annual Bid)

IX.D.7. Recommend awarding Bid #22-021 Athletic Supplies for Baseball and Softball District-wide (Catalog Bid) to several vendors. (Annual Bid)

IX.D.8. Recommend awarding Bid #22-022 Athletic Supplies for Golf, Swimming and Tennis District-wide (Catalog Bid) to several vendors.  (Annual Bid)

IX.D.9. Recommend awarding Bid #22-023 Student Uniforms for Career and Technical Education Program District-wide to several vendors. (Annual Bid)

IX.D.10. Recommend awarding Bid #22-046 Two-Way Radio Portable Radios, Supplies and Accessories District-wide to American Radio Systems, Brownsville, Texas. (Annual Bid)

IX.D.11. Recommend awarding Bid #22-050 Curriculum and Instruction Supplies, Materials and Software District-wide to several vendors. (Annual Bid)

IX.D.12. Recommend awarding Bid #22-051 Audio Visual Equipment District-wide to several vendors.  (Annual Bid)

IX.D.13. Recommend awarding Bid #22-052 Office Supplies, Equipment and Accessories District-wide to several vendors.  (Annual Bid)

IX.D.14. Recommend awarding Bid #22-054 Chess Materials, Supplies, Software and Training Services District-wide to several vendors.  (Annual Bid)

IX.D.15. Recommend awarding Bid #22-056 Police/Security Uniforms Supplies, Materials and Equipment District-wide to Galls, LLC of Lexington, KY.  (Annual Bid)

IX.D.16. Recommend awarding Bid #22-067 Fire System Annual Inspections and Repairs on Fire Flows, Risers and Fire Pumps District-wide to several vendors. The term of this contract is effective May 03, 2022, through May 03, 2023, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.

IX.D.17. Recommend awarding Bid #22-091 Disposal of Hazardous and Non-Hazardous Waste District-wide to several vendors. The term of this contract is effective May 03, 2022, through May 03, 2023, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.

IX.D.18. Recommend awarding Bid #22-095 Fencing Services, Supplies and Materials District-wide to several vendors.  The term of this contract is effective May 03, 2022, through May 03, 2023, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.

IX.D.19. Recommend awarding Bid #22-100 Portable Building Relocation and Related Services District-wide to Betancourt Bros House Movers Leveling, Brownsville, Texas. The term of this contract is effective May 03, 2022, through May 03, 2023, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.

IX.D.20. Recommend awarding Bid #22-109 Implement Online Academic Transcript Services (Reverse Bid) to Parchment LLC., of Scottsdale, Arizona.  The term of this contract is effective May 3, 2022, through May 3, 2023, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.

IX.D.21. Recommend awarding CSP #22-115 Third Party Administrator (TPA) Services for Retirement Plan (403 & 457) to US OMNI & TSACG Compliance Services of Rochester, NY at no cost to the District or Participants. The policy period is June 1, 2022 to May 31, 2024.

IX.D.22. Recommend awarding CSP #22-137 Student Athletic, UIL and Accident Insurance To Student Insurance Plans of Frisco, Texas, in the amount not to exceed $895,400.00 from Local Maintenance and Categorical Funds for a total of a three (3) year term with the option to renew for a two (2) additional one (1) year term.

IX.D.23. Recommend awarding CSP #22-146 ESSER Gonzalez, Yturria & Manzano HVAC Upgrades Phase 1 (Package 1) project to Central Air and Heating Services, Inc. (CAHS) of Harlingen, Texas in the amount not to exceed $5,305,000.00, to authorize the Administration to enter negotiations, and to execute the contract. ESSER III Fund 282.

X. CLOSED MEETING:  as pursuant to the Texas Government Code Sections: 551.071, 551.072, 551.074, 551.082, and 551.084.

X.A. LEVEL III GRIEVANCE(S):

X.A.1. Discussion, consideration and possible action regarding Level III Grievance No. 012/21/022 on M.S.M.

X.A.2. Discussion, consideration and possible action regarding Level III Grievance No. 013/21-22 on M.T.

X.B. PERSONNEL MATTER(S):

X.B.1. Presentation, acceptance and approval of Retirements. (1)

X.B.2. Presentation, acceptance and approval of Resignations. (4)

X.B.3. Personnel Update with Superintendent (Dr. Rene Gutierrez)

X.B.4. Recommend approval of non-chapter 21 contractual personnel for the 2021-2022 and the 2022-2023 school year(s) – ESSER Coordinator (replaced existing FTE).  Subject to receipt of all outstanding documentation. (1)  

X.B.5. Recommend approval of chapter 21 contractual personnel for the 2021-2022 and the 2022-2023 school year(s) – Lead Teacher (replaced existing FTE).  Subject to receipt of all outstanding documentation. (2)  

X.B.6. Recommend approval of campus professional staff for probationary contracts for the 2022-2023 School Year.

X.B.7. Recommend approval of department professional staff for probationary contracts for the 2022-2023 School Year.

X.B.8. Recommend approval of department professional staff for chapter 21-term contracts for the 2022-2023 School Year.

X.B.9. Recommend approval of department professional staff for non-chapter 21 contracts for the 2022-2023 School Year.

X.B.10. Recommend approval for the proposed non-renewal of a term contract professional Assistant Principal (J.G.) at the end of the 2021-2022 School Year.

X.C. ATTORNEY CONSULTATION

X.C.1. Staff Attorney

X.C.1.a. Discussion, consideration and possible action regarding resolution of the proposed non-renewal of District employee J.M.R.

X.C.2. Board Attorney:

X.C.2.a. Legal Update with Board Counsel.

X.C.2.a.1. Discussion, consideration, and possible action regarding Cause No. 2018-DCL-6176; Brownsville ISD v. Roth Construction, Inc.: In the 357th Judicial District Court, Cameron County, Texas (Veterans Memorial ECHS, Porter ECHS et al.)

X.D. INTERNAL AUDITOR CONSULTATION

X.E. Board Self Evaluation.

XI. BOARD RECONVENES - Board action on agenda items discussed in Executive Session.

XII. Announcement(s):

XIII. Adjournment.