March 10, 2025 at 6:00 PM - Regular Meeting of the Board of Education
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I. Call to Order and Establish a Quorum
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II. Pledge of Allegiance
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Rationale:
The Pledge of Allegiance will be led by Student Council members Langston Hatcher, Vida Ozoya, Parimah Shojaeian and Harry Aboba from Madison Elementary School.
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III. Public Communications
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Rationale:
This is an open public meeting held in accordance with the Open Meeting Laws of the State of Oklahoma. The purpose of this meeting is to conduct the business of the Norman School District. As elected representatives of the voters and patrons of the District, the members of the Board of Education will be making decisions concerning the operation of the District. The agenda for Regular Meetings includes an opportunity for the public to address any item appearing on the agenda. Members of the public wishing to speak must sign in with the Clerk of the Board prior to the convening of the Board meeting. Statements to the Board by the public are limited to no more than 3 minutes per speaker. The Board reserves the right to limit repetitive comments, comments unrelated to the business of the Board or the total amount of time dedicated to public comment on a single evening. Board members cannot respond to questions or comments during public communications, but the Board President may refer matters of concern to the Superintendent for review and recommendations. |
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IV. Disposition of Routine Business by Consent Action
Agenda Item Type:
Action Item
Rationale:
The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request of any Board member, any one or more matters will be removed from the consent docket and acted upon separately. Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent docket, i.e., minutes to be submitted for approval; purchase orders to be submitted for acceptance; purchase request for approval; financial report; proposed transfer of funds between activity accounts; and fund raising event listing, by appointment, may be examined at the Office of the Clerk of the Board of Education at the Administrative Services Center at 131 South Flood Avenue, Norman, Oklahoma, at any time during regular business hours, which are Monday-Friday 7:45 AM-4:15 PM
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IV.A. Purchase Orders (Encumbrances and/or bills to be paid for fiscal year 2024-2025)
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Consent Item
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IV.B. Purchase Requests
Agenda Item Type:
Consent Item
Rationale:
1. Braintree Educational Services LLC
2. (3) School buses for district wide use from Midwest Bus Sales Inc. |
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IV.C. Treasurer's Report
Agenda Item Type:
Consent Item
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IV.D. Investment Report (presented for information only)
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Consent Item
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IV.E. Certified Personnel Report and Recommendations - See Attachment "A" (posted with the agenda)
Agenda Item Type:
Consent Item
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IV.F. Support Personnel Report and Recommendations - See Attachment "B" (posted with the agenda)
Agenda Item Type:
Consent Item
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IV.G. Minutes of the Board of Education Regular Meeting on February 3, 2025 and the Special Meeting on February 24, 2025
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Consent Item
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IV.H. Agreements, Contracts and Renewals for Fiscal Year 2024-2025
Agenda Item Type:
Consent Item
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IV.H.1. OPERATIONAL SERVICES (Justin Milner)
Agenda Item Type:
Rationale:
Transportation
a. Hosting Services Agreement for Cloud Hosted RTA Fleet Management Software between Ron Turley Associates, Inc. (RTA) and Norman Public Schools, with Agreement to expire on June 30, 2025 |
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IV.H.2. PROFESSIONAL DEVELOPMENT SERVICES (Sarah Seymore)
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Rationale:
a. Factor 110 agreement for event planning services for the Celebration of Excellence banquet
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IV.H.3. FINE ARTS (Dr. Evelyn Kwanza)
Agenda Item Type:
Rationale:
a. Tyler Romine Independent Contractor Agreement for Guest Drummer for Rehearsals and
b. Sooner Fashion Mall LLC c/o Brookfield Properties Retail Inc. Display Space Rental Agreement forPerformance Fine Arts to promote their All-City Art Show c. Agreement between the University of Oklahoma Department of Intercollegiate Athletics and NPS for rental of the Lloyd Noble Center main arena for All-City events. |
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IV.H.4. SPECIAL SERVICES (Gayla Mears)
Agenda Item Type:
Rationale:
a. First Amendment to the State of Oklahoma Department of Rehabilitation Services (DRS) Agreement
for Work Adjustment Training(WAT) approved on May 13, 2024 |
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IV.I. Agreements, Contracts and Renewals for Fiscal Year 2025-2026
Agenda Item Type:
Consent Item
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IV.I.1. BUSINESS SERVICES (Tyler Jones)
Agenda Item Type:
Rationale:
a. BLX Group, LLC Arbitrage Rebate Compliance Services Agreement
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IV.I.2. INFORMATION SERVICES (Courtney Scott)
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Rationale:
a. Critical Mention Statement of Work User License Renewal
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IV.I.3. OPERATIONAL SERVICES (Justin Milner)
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Rationale:
Facilities Management
a. Advanced Commercial Painting, LLC Master Service Subcontractor Agreement b. Allied Elevator Services Inc. Preventative Maintenance Agreement and Code Required Safety Test Agreement for Alcott, Irving, Whittier and Norman North c. Burgess Company Service and Maintenance Agreement for Rolling Steel and Side Acting Fire Door d. Clean Uniform Company Service Agreement for Uniforms e. Clifford Power Systems Planned Preventative Maintenance Service Agreement f. John Gilmore J & C2 LLC, Locksmith Service Agreement
g. Panco Maintenance Agreement for the Syntronix Control System
h. Red Baker Propane Inc. Agreement for Propane Tank Renewal
i. Schindler Elevator Corporation Agreement for Elevator Inspections and Maintenance for
Longfellow, Dimensions, ISC, PAC and Norman North j. Streets, LLC Agreement for parts and services necessary to perform HVAC
k. Won-Door for FireGuard Door Maintenance and Testing for Lincoln and Norman North
l. Medley Equipment Company Planned Maintenance Agreement |
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IV.I.4. TECHNOLOGY SERVICES (Christy Fisher)
Agenda Item Type:
Rationale:
a. Kellogg & Sovereign® Consulting, LLC Resolution for Schools and Libraries Universal Services
(E-Rate) for 2025-2026 - This resolution authorizes filing of the Form 471 applications for funding year 2025-2026 and the payment of the applicant's share upon approval of funding and receipt of services. b. United Systems Agreement for E-rate 2025-26 (470 250012154) C2 Internal Connections for high-speed broadband connectivity within the school or library c. Cox Oklahoma Telecom Agreement for 2025-26 E-Rate Point to Point Connection with VPN FCC Form 470 #251021046 d. Cox Oklahoma Telecom Agreement for 2025-26 E-Rate Wide Area Network (WAN) Services - Data Renewal FCC Form 470 #251021046 e. Cox Oklahoma Telecom Agreement for 2025-26 E-Rate Internet Access Data Center-Primary Internet Connection FCC Form 470 #251021046 |
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IV.J. Agreement between Educational Research Institute and Norman Public Schools for grant preparation, submission, and (if awarded) assistance with the 2025 COPS School Violence Prevention Program (SVPP)
Agenda Item Type:
Consent Item
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IV.K. Agreement between BSN Sports and NPS on behalf of its Athletics Department for the termination of BSN’s existing supplier agreement for athletic apparel and footwear, and new replacement Exclusive Supplier Agreement through June 30, 2025 and for the period July 1, 2025 through June 30, 2026.
Agenda Item Type:
Consent Item
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IV.L. Open Transfer Law (Senate Bill 783)
Agenda Item Type:
Consent Item
Rationale:
The open transfer law (Senate Bill 783) requires that each school site’s grade-level capacity be approved by the Board of Education prior to the first day of January, April, July and October of each school year. The superintendent, or designee, shall determine the criteria to be used in determining grade capacity for each school site based on current enrollment and staffing. The recommended capacity numbers can be found at: https://www.normanpublicschools.org/Page/3407
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V. Additional Agenda Items
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V.A. Norman North Baseball Locker Room Bid Package Tabulations (2023 Bond)
Presented by Justin Milner and Brent Collins, Manhattan Construction
Agenda Item Type:
Action Item
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V.B. Norman High School Athletics Bid Package Tabulations (2023 Bond)
Presented by Justin Milner and Brent Collins, Manhattan Construction
Agenda Item Type:
Action Item
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V.C. 2024 Parking Expansions Bid Package 1 Tabulations for Jackson, Lincoln, and Kennedy Elementary
Presented by Justin Milner and Cory Miller, MIDL Architects, LLC
Agenda Item Type:
Action Item
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V.D. Roofing Projects Update
Justin Milner and Cory Miller, MIDL Architects
Agenda Item Type:
Information Item
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V.E. Acceptance of Transfer and Authorization to Sign Deed for City of Norman Recreational Centers at Whittier and Irving Middle Schools
Presented by Justin Milner
Agenda Item Type:
Action Item
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V.F. 2023-2024 Audit Report
Presented by Tyler Jones and Vanessa Dutton, CPA Eide Baily
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Action Item
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V.G. Proposed New Board of Education Policy 1011 - School Board Meetings Agenda Preparation and Dissemination
Presented by Karen Long
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Action Item
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V.H. Norman Public Schools Childcare
Presented by Ann Rosales, Director of Elementary Teaching and Learning
Agenda Item Type:
Information Item
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V.I. Summer Programs Overview
Presented by Holly McKinney
Agenda Item Type:
Information Item
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VI. New Business: New business refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. Okla. Stat. tit. 25 § 311(A)(10).
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VII. Administrative Staff Reports
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VIII. Board of Education Reports
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IX. Proposed Executive Session
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Action Item
Rationale:
Vote to enter into Executive Session pursuant to 25 Okla. Stat. § 307(B)(1) and (B)(7) to discuss the following employment matters for the 2025-2026 school fiscal year, after which the Board will return to open session to vote concerning one or more of these items:
1. Re-employment of the following Central Office administrators: Holly Nevels, Associate Superintendent, Chief Human Resources Officer and Title IX Coordinator
Justin Milner, Associate Superintendent, Chief Operating Officer
Tyler Jones, Chief Financial Officer Stephanie Williams, Executive Director of Student Services and Deputy Title IX Coordinator Gayla Mears, Executive Director of Support Services Holly McKinney, Executive Director of Teaching and Learning Courtney Scott, Chief Communications Officer Karen Long, General Counsel 2. Re-employment and/or re-assignment of Off-Scale Employees - See Attachment "C" (posted with the agenda)
3. Re-employment and/or re-assignment of the Site principals (Elementary, Middle, and High School)
See Attachment "D" (posted with the agenda)
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X. Vote to Return to Open Session
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Action Item
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XI. Statement of Executive Session Minutes
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Information Item
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XII. Vote regarding:
Agenda Item Type:
Action Item
Rationale:
1. Re-employment of the following Central Office administrators for the 2025-2026 school fiscal year:
Holly Nevels, Associate Superintendent, Chief Human Resources Officer and Title IX Coordinator
2. Re-employment and/or re-assignment of Off-Scale Employees for the 2025-2026 school fiscal yearJustin Milner, Associate Superintendent, Chief Operating Officer Tyler Jones, Chief Financial Officer Stephanie Williams, Executive Director of Student Services and Deputy Title IX Coordinator Gayla Mears, Executive Director of Support Services Holly McKinney, Executive Director of Teaching and Learning Courtney Scott, Chief Communications Officer Karen Long, General Counsel (See Attachment "C" posted with the agenda) 3. Re-employment and/or re-assignment of the Site principals (Elementary, Middle, and High School) for the 2025-2026 school fiscal year (See Attachment "D" posted with the agenda) |
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XIII. Adjournment
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