August 19, 2025 at 6:00 PM - Regular Meeting
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1. Call to Order
Presenter:
Board President
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2. Consideration to Approve Agenda
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3. Approval of Minutes of Previous Board of Education Meetings
Presenter:
Board President
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4. Opportunity for Audience
Description:
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda. Comments will be limited to 2 minutes per subject. If further time is needed, concerns should be addressed to the Superintendent. Personnel matters will not be discussed in a public meeting. Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda. Action on Routine and Regular Business will be acted upon with one motion and one vote. |
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5. REPORTS/RECOGNITIONS 1) CHS Student Recognition 2) My Power Presentation 3) Superintendent's Report
Presenter:
Board President
Discussion:
Track coach, Coach Malar - Coach Branch - Jonah Moyers - State track and field meet - opening height - First State Champion since 1997 - scored a point - only a jr. and will be a Senior next year and will do it . 6'5"
Dr. Washburn - Enrollment 7,322 ended 7,246 up 76 students. Expect enrollment to increase after Labor Day. Accreditation Pilot Year 2024-2025 - Level of scrutiny Required - how money is spent by students. Must show you are spending your money per student as they receive for them.by statute. New Process ten components; 1. Board Training, 2. Financial Audits, 3 Budgets, 4 Student Information System 5. Accountability data 6. Attendance Improvement Plan 7 School Safety Plan 8 Next-Step Plan 9. Special Education and Class Loads, Teacher's class loads. 10. Tribal Education Status Report: N/A Evolving and will continue to evolve. |
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6. BUSINESS
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6.A. ROUTINE AND REGULAR BUSINESS
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6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:
Laura Garcia, Chief Financial Officer
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6.A.2. Budget Adjustments for the month of July 2025
Presenter:
Laura Garcia, Chief Financial Officer
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6.A.3. Monthly Vendor Spend Reports
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.4. Formal Contract Procurement Awards (For Information only)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.4.a. Motion to approve Routine and Regular Business (ACTION)
Presenter:
Board President
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6.B. AWARD Sole Source 50-S0011-25-CP314 (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.C. Notices of Sale and Delegation of Authority - GO Bonds 2025 (ACTION)
Presenter:
Laura Garcia, Chief Financial Officer
Discussion:
Notice of Sale and Delegation - History of assessed evaluation. 16 billion2022 Outstanidng bond issuance. 290 million of remaining autorization. Recommend 70 million with a short term note. 2027 Bond election if tax base. Ed Tech notes; short term one day note
ETN standpoint next item subject to approval - return in September to close in October. |
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6.D. Resolution Determining the Necessity for Lease Purchase of Education Technology Equipment (ACTION)
Presenter:
Laura Garcia, Chief Financial Officer
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6.E. 2024-2025 Certification Capital Assets (ACTION)
Presenter:
Laura Garcia, Chief Financial Officer
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6.F. 2024-25 QTR-3 Financial Report (ACTION)
Presenter:
Laura Garcia, Chief Financial Officer
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6.G. To and From Transportation Contract - Revised (ACTION)
Presenter:
Jeff O'Brain, Director of Operations
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6.H. CBA as negotiated with NEA (ACTION)
Presenter:
Heather Garner, Asst. Superintendent for Talent Acquisition and Development
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6.I. CBA as negotiated with AFT/CFUSE (ACTION)
Presenter:
Heather Garner, Asst. Superintendent for Talent Acquisition and Development
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6.J. Memorandum of Understanding Between CMS and NEA (ACTION)
Presenter:
Heather Garner, Asst. Superintendent for Talent Acquisition and Development
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6.K. Memorandum of Understanding Between CMS and CFUSE/AFT - Compensation for Newly Identified Person (ACTION)
Presenter:
Heather Garner, Asst. Superintendent for Talent Acquisition and Development
Discussion:
Renewal- additonal stipend to hard to fill.
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7. INSTRUCTION
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7.A. FY26 Grant Application and Award: Attendance Improvement Support Initiative (ACTION)
Presenter:
Tamaran Garriott - MLSS, SAT & 504 Coordinator
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7.B. Early College High School Flowthrough Funding Initiative- 2025-26 SY (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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7.C. Next Gen Application 2025-26 SY (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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7.D. Perkins Application 2025-26 SY (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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7.E. Innovation Zone Application 2025-26 SY (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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7.F. WLTI-Washington Leadership Training Institution Trip for CHS Students (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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8. ADMINISTRATION
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8.A. Memorandum of Understanding between Southeast New Mexico College (SENMC) and Carlsbad Municipal Schools (CMS) (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Various size classrooms needed for breakouts. Workforce training. opportunity to allow training because of the space. Dr. Beardmore. - Empty building and staff have set up JSS and turn it into a ready to go classroom. updated all switchboards for I.T. - tried to keep it in shape. all windows being replace. Will be a functional space and a good school. Good bones - good usable space. M. Bernal and his staff have done an outstanding job getting everything ready. Big Team effort and coming together nicely.
What in this area? Space? immediately is mine safety training, OSHA training, CPR, Drone soccer practice - Tue. Sept 22 ground breaking - staging equipment at JSS - 3 years needed - might need it again. |
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8.B. Approval to Purchase the Property located at 801 N. Eighth Street (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Own all the area surrounding the High School. Except dance studio.
Leased until lease expires for current occupants. |
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8.C. Memorandum of Understanding - Carlsbad Boys and Girls Club and Carlsbad Municipal Schools For After-School Programming at Cottonwood Elementary (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Michelle at Boys and Girls Club - school program. First program is Desert Willow. Common 60 kids 5 personnel. $180,000.00. which is what is paid at Desert Willow.
60 youth - Art, STEM, - wiith this program brings opportunity, school site certified and $140,000 scholarships are given to students. Waiting list from 30-100 kids. Desert Willow is completely full. Effort to provide additional day care for the community. Cottonwood Students only. $200 per month per kid. Hours for kids after school until 6 pm. |
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8.D. First Reading of Proposed Policy EEA E-2000 Student Transportation
Presenter:
Lavern Shan, Deputy Superintendent
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8.E. First Reading of Proposed Policy IKFB-I-7450 Graduation Exercises
Presenter:
Lavern Shan, Deputy Superintendent
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8.F. First Reading of Proposed Policy JK-J-4600 Student Discipline
Presenter:
Lavern Shan, Deputy Superintendent
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8.G. Second Reading and Adoption of Proposed Policy IKAB-I-6800 Report Cards/Progress Reports (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.H. Second Reading and Adoption of Proposed Policy IKACA-I-6900 Parent Conferences (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.I. Second Reading and Adoption of Proposed Policy IKEB-I-7300 Acceleration (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.J. Second Reading and Adoption of Proposed Policy IKE-I-7200 Promotion and Retention of Students (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.K. Second Reading and Adoption of Proposed Policy JG-J-1400 Assignment of Students to Classes and Grade Levels (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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9. BOARD MEMBER COMMENTS
Presenter:
Board President
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10. ADVANCE PLANNING
Presenter:
Gerry C. Washburn, Superintendent
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11. EXECUTIVE SESSION: Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters: Superintendent Evaluation tool and Review complaint against a licensed administrator. The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
Presenter:
Board President
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12. RECONVENE OPEN SESSION - By Roll Call
Presenter:
Board President
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13. Possible Action and Vote on Matters Discussed In Executive Session:
Presenter:
Board President
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14. MOTION TO ADJOURN
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