October 17, 2023 at 6:00 PM - Regular Meeting
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1. Call to Order
Presenter:
Board President
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2. Consideration to Approve Agenda
Presenter:
Board President
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3. Approval of Minutes of Previous Board of Education Meetings
Presenter:
Board President
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4. Opportunity for Audience
Description:
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda. Comments will be limited to 2 minutes per subject. If further time is needed, concerns should be addressed to the Superintendent. Personnel matters will not be discussed in a public meeting. Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda. Action on Routine and Regular Business will be acted upon with one motion and one vote. |
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5. REPORTS/RECOGNITIONS 1) Attendance Poster contest winners 2) ECHS-National Recognition from the College Board
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
1) Victoria Vierra - September is Attendance Awareness Month. Poster contest among all CMS students. Emma Escobedo - Cottonwood Elementary - 1st Place Elementary; Kelsey Mojo-1st Place Jr. High; Elena Luna - 1st Place - High School.
Attendance Awareness - The schools will compete amongst each other - Best Attendance - Elementary Level - Sunset Elementary. Secondary Level - PR Leyva. 2) Stacy Verdin - Principal at ECHS - 7 exceptional students from College Board - National Rural and Small Town Award and Hispanic Recognation Award - Earned this honor of 3.5 gpa or higher or exceptional performance on SAT or PSAT. Dedication and Hard Work!! - Ms. Collis - Emily Cox; Evan Buendia; Francisco Terrazas; Maritza Carillo; Nathan Spencer; Oscar Cota and Rhinnan Girlee. |
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6. BUSINESS
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6.A. ROUTINE AND REGULAR BUSINESS
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6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:
Ursulita Vigil, Comptroller
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6.A.2. Budget Adjustments for the month of September 2023
Presenter:
Ursulita Vigil, Comptroller
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6.A.3. Monthly Vendor Spend Reports
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.4. Formal Procurement Awarded Contracts
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.5. Approval of Carlsbad Municipal School Truancy Referral
Presenter:
Gerry C. Washburn, Superintendent
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6.A.5.a. Motion to Approve Routine and Regular Business (ACTION)
Presenter:
Board President
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6.B. Resolution Authorizing the Issuance of Education Technology Notes and Lease Purchase Arrangement and Notes (ACTION)
Presenter:
Laura Garcia, Director of Finance
Discussion:
Art Melendres and Erik Harrigan are on virtually asking for approval of $28 million Education Tech Notes. A one day transaction. Sufficient fund in debt service funds. Issue note and pay it off the very next day. $4,000 total expense for this loan. interest rate 4.75%.
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6.C. 2022-2023 Certification Capital Assets (ACTION)
Presenter:
Kevin Dillon, Director of Capital Projects
Discussion:
22-23 Summary of Capital Assets Certification - Inventory
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7. INSTRUCTION
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7.A. Electric Car Challenge (ACTION)
Presenter:
Eric Spencer, Asst. Superintendent of Teaching and Learning
Discussion:
Electric Car Challenge - Trip to ABQ for Middle School Students.
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7.B. Mock Trial by Center for Civic Values (ACTION)
Presenter:
Eric Spencer, Asst. Superintendent of Teaching and Learning
Discussion:
out of town trip to Las Cruces for Intermediate Students to attend. Nov. 2 - Nov. 4. Better understanding of legal system.
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8. ADMINISTRATION
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8.A. First Reading of Proposed I-8550 Animals In Schools
Presenter:
Steven Starkovich, Asst. Superintendent of Special Program
Discussion:
First Reading - No Action Required.
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8.B. Second Reading and Adoption of Proposed Policy B-B-0025 School Board Elections Holiday (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
Discussion:
Second Reading and Adoption -
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8.C. Second Reading and Adoption of Proposed Policy EF-E-3100 Food Service (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
Discussion:
Second Reading and Adoption of Proposed Policy
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8.D. Second Reading and Adoption of Proposed Policy JFB-J-1050 Open Enrollment (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
Discussion:
Second Reading Adoption of Proposed Policy
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8.E. Southwestern Public Service Company - Utility Easement (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Easement to allow placment.
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9. BOARD MEMBER COMMENTS:
Presenter:
Board President
Discussion:
Mr. Cornum - Thanks to Administrations in the District - amount of work that is taking place at a lot of the schools. Thanks for letting me make suggestions and for hearing those requests. Spend wisely and quickly.
Shirley - go see the progress at the High School. |
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10. ADVANCE PLANNING
Presenter:
Gerry C. Washburn, Superintendent
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11. EXECUTIVE SESSION: Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters. The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
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12. RECONVENE OPEN SESSION - By Roll Call
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13. MOTION TO ADJOURN
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