June 20, 2023 at 6:00 PM - Regular Meeting
| Agenda |
|---|
|
1. Call to Order
Presenter:
Board President
|
|
2. Consideration to Approve Agenda
Presenter:
Board President
|
|
3. Approval of Minutes of Previous Board of Education Meetings
Presenter:
Board President
|
|
4. Opportunity for Audience
Description:
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda. Comments will be limited to 2 minutes per subject. If further time is needed, concerns should be addressed to the Superintendent. Personnel matters will not be discussed in a public meeting. Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda. Action on Routine and Regular Business will be acted upon with one motion and one vote.
Discussion:
KT Home - District is looking to purchase homes for teachers. - Dr. Washburn provided phone number to call to ask questions.
|
|
5. REPORTS/RECOGNITIONS
Presenter:
Board President
Discussion:
None
|
|
6. BUSINESS
|
|
6.A. ROUTINE AND REGULAR BUSINESS
|
|
6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:
Laura Garcia, Director of Finance
|
|
6.A.2. Monthly Vendor Spend Reports
Presenter:
Crystal Gonzalez, Chief Procurement Officer
|
|
6.A.3. Renewal RFP 2021-2022-06 Moving Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
|
|
6.A.3.a. Motion to Approve Routine and Regular Business
Presenter:
Board President
|
|
6.B. Formal Procurement Awarded Contracts (For Information only. No Board action required)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
Discussion:
Formal Procurement Awarded Contracts: Annual Audit - Accounting and Financial Solutions
|
|
6.C. Award Sole Source 30-S0011-23-CP175 (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
Discussion:
Oppotunity Culture
|
|
6.D. Award RFP 2022-2023-11 Charter Bus Services (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
|
|
6.E. Award RFP 2022-2023-10 Telecommunication Services (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
Discussion:
Telecommunicataion Services:
|
|
6.F. Award RFP 2022-2023-09 Special Education Contract Related Services (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
|
|
6.G. Budget Adjustments for the month of May 2023 (For Information Purposes only)
Presenter:
Laura Garcia, Director of Finance
Discussion:
No action required.
|
|
6.H. 2023-2024 District Operating Budget (ACTION)
Presenter:
Laura Garcia, Director of Finance
Discussion:
Budget - PED Submission; Worked with schools locally to develop budget structure. Board Work session on May 18 to discuss the budget. Only changes will be federal budget increases. Budget highlights: Tied to 90 day plans. Changes in instructional hours which impacted the school calendar. Increase in state equalization to cover mandated requirements which included 6% increase for staff and minimal instructional assistant to $25,000.00. ERB contribution of 1%; 7.2% in health care - New NMPSIA rules. Liability Increase to 7.7% increase. Budget new positions; Student categories; Dollars set aside to assist with 90 days plans instead of enrollment based. Adding STARS coordinator and Data Analyst - Implementing Opportunity
culture at 3 schools. Funding SRO Expansion. Technology Expansion and Custodial Expansion. Benefit Plan to move to opt for difference in 80/20 split greater than 50,000 per year. and less than 50,000 it will be a 90/10 split. Consider district participation in the NMPSIA plan. (1.1 million) Total budget $505,568,669.00. Only way we can participate is it has to be offered by the District in order to pay the portion. $350,000 to use for recruiting bus drivers. |
|
6.I. 2023-2024 Jefferson Montessori Academy Budget (ACTION)
Presenter:
Laura Garcia, Director of Finance
Discussion:
JMA Budget by Kelli Barta - $2.8 Million Dollar Budget. - Still contracting with Vigil Group as Financial Services (went through 5 managers this year alone). Their turnover has created a difficult situation for JMA. May 30, 2023 - was submitted to PED. Sarah Cordova (Finance at PED) - Calendar has passed preliminary and Budget has been accepted by PED. First year that zero funding was not received - Small School Size Funding; ($25-50 thousand). Did not received HB33 funding and 7% salary increase.. Only 4 teachers advanced ($50,000 increase). Completely funded on reimbursements; applied through all funding available. Extended Learning and K12+ and were awarded $25,000 and we have to spend before we can get the money back. Significant cuts in the building; - Secreary/Receptions/Nurse (part time)/ Librarian (Part-Time)/Custodial/ Food Service $30,000 in over due breakfast/lunch. - relationship with CMS, great partnership but ran into issues because they were free and did not request reimbursement and still had to pay salary for food service workers. Auditors have a different belief and reimbursement should have been requested. As a charter, Business Manager - STARS reporting has also been contracted. Hoping to avoid this next year (65,000).
With cuts in several areas, we have concluded with a balanced budget. |
|
6.J. Resolution and Proclamation of School District Board Election and Two-Mill (SB9) Election (ACTION)
Presenter:
Laura Garcia, Director of Finance
Discussion:
Erik Harrigan - RBC Markets - Standard election proclamation and board seats. Will also continue the 2 Mill Levy which the District has had in previous years. Continuing; deadline to get on ballot. filed with county clerk by August 29, 2023. The sooner the better. The earlier submitted the higher up on the ballot.
|
|
6.K. Resolution Authorizing Defeasance of Series 2021 and Series 2022 General Obligation Bonds (ACTION)
Presenter:
Laura Garcia, Director of Finance
Discussion:
Resolution authorizing Defeasance of Series 2021 and Series 2022 General Obligation Bond.
|
|
6.L. Notice of Sale - GO Bonds 2023 (ACTION)
Presenter:
Laura Garcia, Director of Finance
Discussion:
First issuance of
|
|
6.M. 2022-23 QTR-3 Financial Report (ACTION)
Presenter:
Laura Garcia, Director of Finance
Discussion:
Quarterly Report submitted to PED - Revenue and Expenditure Report is provided. $285,308,009.93
|
|
6.N. Designation of Chief Procurement Office (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Approval of Chief Procurement Office
|
|
6.O. Title I Application - (2023-24 SY) ACTION
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
Discussion:
Title I Application - 23-24 -
|
|
6.P. Elementary Fine Arts Renewal Application 2023-24 (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
Discussion:
Elementary Fine Arts Renewal Application for the 23-24 SY - Continuing Grant
|
|
6.Q. Title IV Application 2023-24 SY - (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
Discussion:
Title IV Application for 23-24 SY.
|
|
6.R. Review Board Policies Governing Special Education, Receive Report from the Superintendent regarding Review of Procedures, and adopt Assurance Statement (ACTION)
Presenter:
Steven Starkovich, Asst. Superintendent of Special Program
Discussion:
Assurances for Special Education for
|
|
6.S. FY24 Grant Application For IDEA-B Funding of Entitlement, Preschool and Charters (ACTION)
Presenter:
Steven Starkovich, Asst. Superintendent of Special Program
Discussion:
IDEA-B Grant Application - 100%
|
|
6.T. New Job Description - IEP Instructional Assistant (ACTION)
Presenter:
Steven Starkovich, Asst. Superintendent of Special Program
Discussion:
New Job Description - Better encompasses the
|
|
6.U. New Job Description - STARS/NOVA Coordinator (ACTION)
Presenter:
Carol McAlister, Director of Student Data Services
Discussion:
New Job Description for STARS/NOVA Coordinator
|
|
6.V. New Job Description - Data Analyst: SQL Report Developer (ACTION)
Presenter:
Carol McAlister, Director of Student Data Services
Discussion:
New Job Description - Data Analyst - SQL Report Developer
|
|
6.W. Approval of Necessary Documentation When Deleting Assets from Inventory (ACTION)
Presenter:
Kevin Dillon, Director of Capital Projects
Discussion:
Approval of Necessary Documentation When Deleting Assets from Inventory
|
|
6.X. Request For A Leave of Absence (ACTION)
Presenter:
Lisa Robinson, Asst. Superintendent for Talent Acquisition and Development
Discussion:
Request for Leave of Absence -
|
|
6.Y. 2021-2022 Audit Report (ACTION)
Presenter:
Laura Garcia, Director of Finance
|
|
6.Z. 2021-22 Audit Corrective Action Plan (ACTION)
Presenter:
Laura Garcia, Director of Finance
|
|
7. INSTRUCTION
|
|
7.A. ECHS DCINY Invitational to Carnegie Hall (ACTION)
Presenter:
Eric Spencer, Asst. Superintendent of Teaching and Learning
Discussion:
Early College High School Trip to Carnegie Hall - 17 students and 2 sponsers.
|
|
7.B. Fort Lewis Women's Basketball Camp for CHS Students (ACTION)
Presenter:
Eric Spencer, Asst. Superintendent of Teaching and Learning
Discussion:
Out of State Trip - CHS Students to attend Women's Basketball Camp -
|
|
7.C. UC San Diego Men's Basketball High School Camp (ACTION)
Presenter:
Eric Spencer, Asst. Superintendent of Teaching and Learning
Discussion:
San Diego Men's Basketball High School Camp =
|
|
7.D. New Job Description for College and Career Readiness Coach (ACTION)
Presenter:
Eric Spencer, Asst. Superintendent of Teaching and Learning
Discussion:
New Job Description for College and Career Readiness Coach for CHS - State Grant -
|
|
7.E. Instructional Materials Adoption: K-12 Social Studies Adoption 2023, NM State Standards-Aligned. (ACTION)
Presenter:
Jennifer Timme, Director of Curriculum and Instruction
Discussion:
Social Studies Adoption of McGraw Hill - 6 year period. Various steps to reach this decision.
|
|
8. ADMINISTRATION
|
|
8.A. Approval of Real Estate Purchase (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Approval of Real Estate Purchase. 17 total teacher houses. Will allocate additiona funds for next year.
|
|
8.B. Revised Agreement Between City of Carlsbad and Carlsbad Municipal Schools for Fiscal Year 2023-2024. (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Revised Agreement - crossing guards in last month. So this is revised.
|
|
8.C. Resolution of the CMS School Board of Education (ACTION)
Presenter:
Board President
Discussion:
Resolution of CMS Board of Education - Seeking 180,000.00
|
|
9. BOARD MEMBER COMMENTS
Presenter:
Board President
|
|
10. ADVANCE PLANNING
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Board Meeting in July will be held at Eddy Training Center
|
|
11. EXECUTIVE SESSION: Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters. The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
|
|
12. RECONVENE OPEN SESSION - By Roll Call
|
|
13. MOTION TO ADJOURN
|