May 17, 2022 at 6:00 PM - Regular Meeting
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1. Call to Order
Presenter:
Board President
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2. Consideration to Approve Agenda
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3. Approval of Minutes of Previous Board of Education Meetings
Presenter:
Board President
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4. Opportunity for Audience
Description:
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda. Comments will be limited to 2 minutes per subject. If further time is needed, concerns should be addressed to the Superintendent. Personnel matters will not be discussed in a public meeting. Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda. Action on Routine and Regular Business will be acted upon with one motion and one vote. |
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5. REPORTS/RECOGNITIONS 1) Cal Ripken Sr. Foundation Contributors 2) Superintendent's Report
Discussion:
Ms. Shan - honor several contributors to help support our Science STEM labs at our elementary schools. Each elementary has a STEM Lab at each school. Chevron - Beverely; DeVon Energy -; EdgeWater Federal- NWP - Joy ; Thank you so much for your contribution.
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6. BUSINESS
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6.A. ROUTINE AND REGULAR BUSINESS
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6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:
Laura Garcia, Director of Finance
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6.A.2. End of Year Budget Adjustments
Presenter:
Laura Garcia, Director of Finance
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6.A.3. Budget Increase - Operational QTR-4 Salary Increase (3%) (BAR #0103-I)
Presenter:
Laura Garcia, Director of Finance
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6.A.4. Budget Increase - Operational Forest Reserve (BAR #0104-I)
Presenter:
Laura Garcia, Director of Finance
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6.A.5. Monthly Vendor Spend Reports
Presenter:
Crystal Hernandez, Chief Procurement Officer
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6.A.6. Renewal RFP #2018-2019-03 Special Education Contract Related Services
Presenter:
Crystal Hernandez, Chief Procurement Officer
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6.A.7. RENEWAL RFP # 2018-2019-04 Special Education Tele-Therapy Services
Presenter:
Crystal Hernandez, Chief Procurement Officer
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6.A.8. RENEWAL RFP # 2019-2020-01 Special Education Contract Services
Presenter:
Crystal Hernandez, Chief Procurement Officer
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6.A.9. RENEWAL RFP #2019-2020-03 Professional Learning and Coaching
Presenter:
Crystal Hernandez, Chief Procurement Officer
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6.A.10. RENEWAL RFP# 20219-2020-10 K-12 Grade Special Education Teachers
Presenter:
Crystal Hernandez, Chief Procurement Officer
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6.A.11. RENEWAL RFP #2020-2021-04 Graduation Related Items
Presenter:
Crystal Hernandez, Chief Procurement Officer
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6.A.12. RENEWAL RFP # 2020-2021-04 Personal Learning and Online Learning Platform
Presenter:
Crystal Hernandez, Chief Procurement Officer
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6.A.13. RENEWAL RFP #2021-2022-01 Scheduling Software and Support Systems
Presenter:
Crystal Hernandez, Chief Procurement Officer
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6.A.14. Renewal RFP #2021-2022-02 General Legal Services
Presenter:
Crystal Hernandez, Chief Procurement Officer
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6.A.15. Budget Increase - Ed Tech Notes 31900-2122-0096-I
Presenter:
Ronald Allen, Director of Technology
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6.A.16. Budget Increase - Ed Tech Notes 31900-2122-0097-I
Presenter:
Ronald Allen, Director of Technology
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6.A.17. Title II (24154) FY 2021-22 Transfer BAR 0102-T
Presenter:
Allison Hervol, Asst. Superintendent of C & I
Discussion:
Budget Increase - Ed Tech Notes
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6.A.18. 24308 ESSER II - Final Award
Presenter:
Allison Hervol, Asst. Superintendent of C & I
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6.A.19. Title IV (2021-22 SY) - Budget Decrease/Final Allocation
Presenter:
Allison Hervol, Asst. Superintendent of C & I
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6.A.20. NM PreK Modified Award FY22
Presenter:
Justin Gossett, Director of Special Education
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6.A.21. NM PreK Fund (27149) FY22 - Transfer BAR 0105-T
Presenter:
Justin Gossett, Director of Special Education
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6.A.22. BAR 020-000-2022-0106-I Approval for Pupil Transportation Fund Increase for the FY22 Emergency Fuel Allocations.
Presenter:
Kevin Dillon, Director of Operations
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6.A.23. Approval of Carlsbad Municipal School Truancy Referral
Presenter:
Gerry C. Washburn, Superintendent
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6.A.23.a. Motion to approve Routine and Regular Business
Presenter:
Board President
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6.B. Title I Application - (2022-23 SY) (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of C & I
Discussion:
title I for 22-23. - low income schools - direct certification from food service.
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6.C. Title II Application (2022-23 SY) (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of C & I
Discussion:
Title II - Professional Development - for staff (principal s and teachers.)
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6.D. Title III Application (2022-23 SY) (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of C & I
Discussion:
Title III - ESL students
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6.E. Title IV Application - (2022-23 SY) (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of C & I
Discussion:
Title IV - Homeless students
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6.F. Memorandum of Understanding between Carlsbad Municipal School District and USW-Carlsbad. (ACTION)
Presenter:
Lisa Robinson, Director of Human Resources
Discussion:
MOU - between CMS and USW-Carlsbad - 3% of 4th quarter mandate. Paid one time payment.
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6.G. Memorandum of Understanding between Carlsbad Municipal School District and AFT-Carlsbad (ACTION)
Presenter:
Lisa Robinson, Director of Human Resources
Discussion:
MOU - CMS and AFT-Carlsbad Union - Agreement to 3% of 4th quarter mandate.
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6.H. Submission of new Job Descriptions (ACTION)
Presenter:
Lisa Robinson, Director of Human Resources
Discussion:
Submission of New Jobs Descriptions- Substitute Specialist - full time position - over see, recruit and training for subs in the District.
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6.I. Activity Bus Management Service (ACTION)
Presenter:
Kevin Dillon, Director of Operations
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6.J. Activity Transportation During School Hours Contract for 2022-2023 School Year (ACTION)
Presenter:
Kevin Dillon, Director of Operations
Discussion:
Activity Transportation for school hours.
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6.K. To and From Transportation Contract (ACTION)
Presenter:
Kevin Dillon, Director of Operations
Discussion:
To & From Transportation Contract.
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6.L. Approval of Necessary Documentation When Deleting Assets from Inventory (ACTION)
Presenter:
Kevin Dillon, Director of Operations
Discussion:
Deleting Assets from Inventory. Under $5000.00 - computer items
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6.M. Supplemental Valley Transportation Contract 2021-2022 SY (ACTION)
Presenter:
Kevin Dillon, Director of Operations
Discussion:
Supplemental Valley Transporations Contract for 21-22 SY.
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6.N. Review Board Policies Governing Special Education, Receive Report from the Superintendent regarding Review of Procedures, and adopt Assurance Statement (ACTION)
Presenter:
Justin Gossett, Director of Special Education
Discussion:
Assurance Statement - is part of IDEA-B. Policies and procedures annual review.
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6.O. FY 23 Grant Application for IDEA-B Funding of Entitlement, Preschool and Charters (ACTION)
Presenter:
Justin Gossett, Director of Special Education
Discussion:
Grant Application for IDEA-B Entitlement Grant - PED initial allocation. 70% direct instruction 42% IA and 4 Teachers, Interpreters. Schools needing Targeted Support to improve graduation rates.
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7. INSTRUCTION
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7.A. Adoption of English Language Arts Curriculum For Early College High School (ACTION)
Presenter:
Jennifer Timme, Director of Curriculum and Instruction
Discussion:
SpringBoard Curriculum for English Langauge arts.
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8. ADMINISTRATION
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8.A. Approval of 2022-2023 School Calendar/Start of School Plan (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
Discussion:
22-23 School Calendar - Through Calendar Committes and district employee vote. Reps from Unions. 84.8% of the vote.
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8.B. Change of Address for Hillcrest Preschool Program and Monterrey Elementary School. (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Hillcrest students will move to ECEC. - Monterrey School K-5 will temporarily move to Riverside Elementary.
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8.C. Rezoning of Kindergarten at Ocotillo, Desert Willow and Monterrey Elementary Schools beginning SY 2022-23. (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Rezoning of Kindergarten At Ocotillo, DW and Monterry will reutn to their neighborhood school
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8.D. Formalizing the structure of grades served at Carlsbad Enrichment Center (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
SY 22-23 Grade Level served at Carlsbad Enrichment Center to 1-12 grades configuration from last year of 6-12 grades (formally).
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9. ADVANCE PLANNING
Presenter:
Gerry C. Washburn, Superintendent
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10. EXECUTIVE SESSION: Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters. The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
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11. RECONVENE OPEN SESSION - By Roll Call
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12. MOTION TO ADJOURN
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