June 9, 2026 at 7:00 PM - Work Session Meeting
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1. NOTIFICATION OF MEETING
Welcome to a public meeting of the Alexandria Township Public Schools under the Open Public Meetings Act of 1975, also known as the “Sunshine Law.” The District hopes that you will find this meeting informative and instructive, and that citizens are afforded an opportunity to better understand and appreciate the District’s operation and functions. Under the Sunshine Law, the District must provide notice of all open meetings to allow citizens to attend and observe the deliberations of the District. This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) on the Alexandria Township School District website on May 29, 2026, to begin at 7:00 PM at the Alexandria Township School Media Center, 557 County Road 513, Pittstown, NJ. |
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2. ROLL CALL
Ann Marie Austin Renee Bagley Darren Dalley Caterina Dobak Eric Joseph Marybeth Madlinger Michael Small Catherine Sutter Doug Walker |
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3. FLAG SALUTE
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4. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property X_Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District's Right to Receive Funding __School/Public Security __Collective Bargaining __Pending, Ongoing or Anticipated Litigation And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. Motion to Enter Executive Session Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________. |
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5. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________. |
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6. PRESENTATIONS
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7. BOARD PRESIDENT'S REPORT
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8. SUPERINTENDENT'S REPORT
District Update HIB |
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9. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY'S REPORT
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10. PUBLIC INPUT - (Agenda Items Only)
Description:
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Public participation at board meetings is intended to allow individuals of the public to address the Board on issues of public concern, and is not intended as a forum for extended conversation or two-way dialogue with the Board members and/or District officials. The Board has set aside a specific section of the agenda, titled Board Discussion of Public Comments, whereby the Board can discuss the public comment topics in open session.
Thus, the Board shall set aside two twenty-minute periods for public comment at each meeting. In order to permit the fair and orderly expression of such comments, public participation shall be governed by the following rules: 1. A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.2. Each statement made by a participant shall be limited to 5 minutes in duration. 3. No participant may speak on the same topic until all others who wish to speak on that topic have been heard. 4. All statements shall be directed to the presiding officer; no participant may address Board members individually. 5. An individual cannot give his/her time to another individual. The Board President is responsible for maintaining a respectful environment during public participation, so that public comments can be heard and considered by the Board. The President, therefore, may interrupt or terminate any individual’s speaking privilege if the speaker’s comments are excessively loud, disruptive, obscene, or otherwise in violation of applicable law. Further, an individual may be cautioned that a personally directed statement may be slanderous or defaming and that the individual may be liable for his/her statement. Examples of unacceptable behavior that will not be permitted include, but are not limited to: naming District employees and engaging in personal attacks, racial slurs, excessive loudness, calling out, yelling, generally disruptive behavior, attempting to disrupt the meeting or inciting others to do the same. Any disregard for the rules of decorum stated above will not be tolerated and may subject the individual or group to removal from the meeting. If necessary, the board meeting will be adjourned temporarily or until the next scheduled meeting. |
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11. OLD BUSINESS
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12. NEW BUSINESS
Board discussion of public comments |
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13. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows: ROLL CALL VOTE: Austin ____Bagley ____ Dalley ____ Dobak ____ Joseph ____ Madlinger ____ Small ____ Sutter ____ Walker ____ |
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13.A. Finance
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13.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2. to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of , and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. |
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13.A.2) Bill List
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Ed approve the following Bill List: May 7, 2026 - June Check # A - Check # B Total - $ |
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13.A.3) Travel and Related Expenses Reimbursed
RESOLVED upon the recommendation of the Superintendent of the Alexandria Township Board of Education approves the attached list of requests for employee/Board Member travel in accordance with the School District Accountability Act. Only overnight stays are eligible for meal reimbursement. Mileage, meals, and lodging reimbursements shall be in accordance with NJ Statute, Code, and NJ Department of Treasury Guidelines. OMB Mileage Reimbursement Rate is $0.47. |
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13.A.4) Bill Payment
Motion to authorize the Business Administrator, in consultation with the Superintendent, to remit bill payments, including electronic bill payments from June 18, 2026 until August 13, 2026 without prior board approval. All such payments shall be reported to the Board of Education, ratified, and duly recorded in the minutes of the next regular meeting. |
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13.B. Personnel
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13.B.1) Approval of 2026–2027 Substitutes
Motion to approve the attached Substitutes for the 2026-2027 school year, at the following rates: Teachers/ Paraprofessionals $140/day Nurses $200/day Custodians $18/hour |
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13.B.2) Summer Hiring
Motion to authorize the Superintendent to appoint personnel to fill summer vacancies, subject to ratification of that action by the Board at the next Board meeting. |
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13.B.3) Salaries Paid by Federal Grants
Motion to approve the use of IDEA Grant funds to pay the partial or total amount of the following staff member's salaries: Brooke Bachman Mckayla Blazure Nadine Boetsch Isabel Braddock Joanne Glennon Leanne Levy |
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13.C. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the following meeting minutes: Meeting Minutes May 28, 2026 Executive Session Minutes May 28, 2026 |
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13.D. Finance and Facilities
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13.D.1) ATS Bus, Fire and Security Drills
RESOLVED, upon the recommendation of the Superintendent, the Board approve the monthly ATS Bus, Fire and Security Drills as indicated on the attached worksheet. |
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13.D.2) Approval of Bank Accounts and Signers
Motion to approve the attached bank accounts and signers with Citizens Bank, for the 2026-2027 school year. |
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13.D.3) Transfer of Current Year Surplus to Capital Reserve
WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year-end, and, WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and WHEREAS, the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into a Capital Reserve account at year-end, and WHEREAS, the Alexandria Township Board of Education has determined that an amount not to exceed $750,000 may be available for such purpose to transfer. NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District’s School Business Administrator to make this transfer with all applicable laws and regulations. |
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13.D.4) Professional Services
Motion to approve the following professional services appointments for the 2026-2027 school year: Architect: The Spiezle Group Attorney: Taylor Law Group, LLC Auditor: BKC, CPAs, PC Bond Council: Wilentz, Goldman, and Spitzer Corporation Financial Advisors: Phoenix Advisors, LLC Continuing Disclosure Services Physician: Hunterdon Family Medicine at Delaware Valley Policy Management: Strauss Esmay PT/OT Services: Therapeutic Intervention, Inc. Waste Water Treatment Plant Operator: Yudichak Environmental Services, LLC |
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13.D.5) CBIZ Insurance Services
Motion to approve the appointment of CBIZ Insurance Services as broker of record for the 2026-2027 school year for the district’s property and casualty insurances as an extraordinary unspecifiable service. |
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13.D.6) Brown & Brown - Broker of Medical & Dental Services
Motion to approve the appointment of Brown and Brown Advisors as broker of record for the 2026-2027 school year for employee medical and dental benefit programs as an extraordinary unspecifiable service. |
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13.D.7) Professional Services and Proprietary Software
WHEREAS, the Alexandria Township Board of Education has a need to award the attached list of service renewal contracts, and WHEREAS, the goods and services are of a proprietary nature, NOW, THEREFORE, BE IT RESOLVED that the Alexandria Township Board of Education renews service contracts with the attached list of vendors. |
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13.D.8) Parental Transportation Contract
Motion to approve a parental transportation contract not to exceed $6,120 for students whose names are on file in the Business Office for the 2026-2027 school year, pending approval of the Executive County Superintendent. |
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13.D.9) Playground Fencing
Motion to approve a proposal by York Fence Co, totaling $19,895.00 for a playground fencing project. |
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13.E. Education
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13.E.1) Policy and Regulation Revisions
RESOLVED, upon the recommendation of the Superintendent, the Board approve the 2nd reading of the following Policies/Regulations: P 0162 Notice of Board Meetings P 0162.01 Legal Notices (New) P 1230 Superintendent's Duties P 1643 Family Leave (New) P 2200 Curriculum P 2260 Equity in School and Classroom Practices P 2411 Career Education and Academic Counseling P 3431.1 Family Leave (Abolished) P 3431.3 New Jersey's Family Leave Insurance Program (Abolished) P 4431.1 Family Leave (Abolished) P 4431.3 New Jersey's Family Leave Insurance Program (Abolished) P 5111 Eligibility of Resident/Nonresident Students (Abolished) P 5111.13 Eligibility of Residents/Nonresident Students - School Choice School District (New) P 5561 Use of Physical Restraint and Seclusion Techniques for Students with Disabilities P 6112 Reimbursement of Federal and Other Grant Expenditures P 6115.01 Federal Awards/Funds Internal Controls — Allowability of Costs (New) P 6115.02 Federal Awards/Funds Internal Controls—Mandatory Disclosures (New) P 6115.03 Federal Awards/Funds Internal Controls - Conflict of Interest (New) P 6115.04 Federal Funds - Duplicattion of Benefits (New) P 6311 Contracts for Goods or Services Funded by Federal Grants P 8561 Procurement Procedures for School Nutrition Programs R 2200 Curriculum Content (Abolished) R 2411 Guidance Counseling (Abolished) R 2460.30 Additional/Compensatory Special Education and Related Services (Abolished) R 5111 Eligibility of Resident/Nonresident Students (Abolished) R 5111.13 Eligibility of Resident/Nonresident Students - Choice School District (New) R 6115.01 Federal Awards/Funds Internal Controls — Allowability of Costs (New) |
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14. PUBLIC INPUT
Description:
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Public participation at board meetings is intended to allow individuals of the public to address the Board on issues of public concern, and is not intended as a forum for extended conversation or two-way dialogue with the Board members and/or District officials. The Board has set aside a specific section of the agenda, titled Board Discussion of Public Comments, whereby the Board can discuss the public comment topics in open session.
Thus, the Board shall set aside two twenty-minute periods for public comment at each meeting. In order to permit the fair and orderly expression of such comments, public participation shall be governed by the following rules: 1. A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.2. Each statement made by a participant shall be limited to 5 minutes in duration. 3. No participant may speak on the same topic until all others who wish to speak on that topic have been heard. 4. All statements shall be directed to the presiding officer; no participant may address Board members individually. 5. An individual cannot give his/her time to another individual. The Board President is responsible for maintaining a respectful environment during public participation, so that public comments can be heard and considered by the Board. The President, therefore, may interrupt or terminate any individual’s speaking privilege if the speaker’s comments are excessively loud, disruptive, obscene, or otherwise in violation of applicable law. Further, an individual may be cautioned that a personally directed statement may be slanderous or defaming and that the individual may be liable for his/her statement. Examples of unacceptable behavior that will not be permitted include, but are not limited to: naming District employees and engaging in personal attacks, racial slurs, excessive loudness, calling out, yelling, generally disruptive behavior, attempting to disrupt the meeting or inciting others to do the same. Any disregard for the rules of decorum stated above will not be tolerated and may subject the individual or group to removal from the meeting. If necessary, the board meeting will be adjourned temporarily or until the next scheduled meeting. |
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15. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property X_Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District's Right to Receive Funding __School/Public Security __Collective Bargaining __Pending, Ongoing or Anticipated Litigation And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. Motion to Enter Executive Session Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________. |
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16. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________. |
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17. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ . |