October 16, 2025 at 7:00 PM - Regular Meeting
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1. NOTIFICATION OF MEETING
Welcome to a public meeting of the Alexandria Township Public Schools under the Open Public Meetings Act of 1975, also known as the “Sunshine Law.” The District hopes that you will find this meeting informative and instructive, and that citizens are afforded an opportunity to better understand and appreciate the District’s operation and functions. Under the Sunshine Law, the District must provide notice of all open meetings to allow citizens to attend and observe the deliberations of the District. This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat, January 9, 2025, and NJ.com, to begin at 7:00 PM at the Alexandria Township School Media Center, 557 County Road 513, Pittstown, NJ. |
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2. ROLL CALL
April Abelman Ann Marie Austin Renee Bagley Caterina Dobak Eric Joseph Marybeth Madlinger Wanda Quinones Michael Small Doug Walker |
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3. FLAG SALUTE
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4. PRESENTATIONS
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5. BOARD PRESIDENT'S REPORT
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6. SUPERINTENDENT'S REPORT
District Update HIB New Jersey Quality Single Accountability Continuum (QSAC) Performance Results |
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7. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY'S REPORT
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8. PUBLIC INPUT - (Agenda Items Only)
Description:
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Public participation at board meetings is intended to allow individuals of the public to address the Board on issues of public concern, and is not intended as a forum for extended conversation or two-way dialogue with the Board members and/or District officials. The Board has set aside a specific section of the agenda, titled Board Discussion of Public Comments, whereby the Board can discuss the public comment topics in open session.
Thus, the Board shall set aside two twenty-minute periods for public comment at each meeting. In order to permit the fair and orderly expression of such comments, public participation shall be governed by the following rules: 1. A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.2. Each statement made by a participant shall be limited to 5 minutes in duration. 3. No participant may speak on the same topic until all others who wish to speak on that topic have been heard. 4. All statements shall be directed to the presiding officer; no participant may address Board members individually. 5. An individual cannot give his/her time to another individual. The Board President is responsible for maintaining a respectful environment during public participation, so that public comments can be heard and considered by the Board. The President, therefore, may interrupt or terminate any individual’s speaking privilege if the speaker’s comments are excessively loud, disruptive, obscene, or otherwise in violation of applicable law. Further, an individual may be cautioned that a personally directed statement may be slanderous or defaming and that the individual may be liable for his/her statement. Examples of unacceptable behavior that will not be permitted include, but are not limited to: naming District employees and engaging in personal attacks, racial slurs, excessive loudness, calling out, yelling, generally disruptive behavior, attempting to disrupt the meeting or inciting others to do the same. Any disregard for the rules of decorum stated above will not be tolerated and may subject the individual or group to removal from the meeting. If necessary, the board meeting will be adjourned temporarily or until the next scheduled meeting. |
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9. OLD BUSINESS
R 5117 Interdistrict Public School Choice (Revised) |
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10. NEW BUSINESS
Board discussion of public comments |
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11. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows: ROLL CALL VOTE: Abelman ____ Austin ____Bagley ____ Dobak ____ Joseph ____ Madlinger ____ Quinones ____ Small ____ Walker ____ |
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11.A. Finance
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11.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending September 30, 2025 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2. to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending September 30, 2025 in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of September 30, 2025, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. |
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11.A.2) Bill List
Resolved upon the recommendation of the Superintendent the Alexandria Township Board of Ed approve the following Bill List: September 24, 2025 - October 16, 2025 Check # A13528 - A13603 Check # B00269 Total - $1,160,930.93 |
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11.A.3) Travel and Related Expenses Reimbursed
RESOLVED upon the recommendation of the Superintendent of the Alexandria Township Board of Education approves the attached list of requests for employee/Board Member travel in accordance with the School District Accountability Act. Only overnight stays are eligible for meal reimbursement. Mileage, meals, and lodging reimbursements shall be in accordance with NJ Statute, Code, and NJ Department of Treasury Guidelines. OMB Mileage Reimbursement Rate is $0.47.
Attachments:
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11.A.4) FY25 Extraordinary Aid Appropriations |
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11.A.5) FY25 Nonpublic Transportation Appropriation |
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11.B. Personnel
RESOLVED upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the following: |
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11.B.1) Substitute Teacher
Motion to approve Aiki Vinkman Tomson as Substitute Teacher, $140/day, for the 2025-26 school year, pending completion of required documentation. |
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11.B.2) Mentor
Motion to approve Tanya Drake as Mentor for new teacher, Whitney Reynolds, for the 2025-26 school year, at a revised rate of CEAS - $550. |
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11.C. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following meeting minutes: Meeting Minutes September 25, 2025 Executive Session Minutes September 25, 2025 |
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11.D. Finance and Facilities
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11.D.1) Change Orders:
Motion to approve the following Change Order: Sunnyfield - Change Order M-4 - Credit to Owner for unused portion of Allowance - Deduct $344.41 |
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11.D.2) Payment Applications
Motion to approve the following Payment Application: DC Building Systems - Pay App 23 - $9,360.93 DC Building Systems - Pay App 24 - $ 33,582.50 DC Builidng Systems - Pay App 25 - $53,965.98 - Final |
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11.D.3) ATS Bus, Fire and Security Drills
RESOLVED, upon the recommendation of the Superintendent, the Board approve the monthly ATS Bus, Fire and Security Drills as indicated on the attached worksheet. |
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11.D.4) Professional Services Contract - Physical Therapy
RESOLVED, upon the recommendation of the Superintendent, the Board approve a professional services contract with Allison M. Peck, P.T. for Physical Therapy to be provided at High Bridge School District for a student whose name is on file with the Business Office. Service to be billed at $90/hr. |
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11.D.5) Professional Services Contract - Psychiatric Services
RESOLVED, upon the recommendation of the Superintendent, the Board approve a professional services contract with Lifespan Psychiatry LLC for Psychiatric Services. Service to be billed at $1,250 per evaluation. |
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11.D.6) Grant Award
Motion to accept the grant award of the 2025 Funding for Optimal Comprehensive Universal Screeners (FOCUS) Competitive Grant in the amount of $1,680. |
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11.D.7) 2025-2026 Delaware Valley Regional HS Special Education Joint Transportation Agreement
RESOLVED, upon the recommendation of the Superintendent, the Board approve the following additional Special Education Joint Transportation Agreements as follows: Voorhees High School ASE06 $27,459.00 Alexandria Township School AES07 $11,660.00 |
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11.D.8) ESEA Application
Motion to approve the submission of the ESEA application for Fiscal Year 2026 and accept the grant award of the funds upon subsequent approval of the FY26 ESEA application. Title l - $14,633 Title II - $ 6,438 Title III - $ 1,116 Title IV - $10,000 |
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11.D.9) Special Education Tuition Contract
Motion to approve a Special Education Tuition Contract for the 2025-2026 school year with North Hunterdon-Voorhees Regional High School District Board of Education for a student whose name is on file with the Business Office in the amount of $134,491. |
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11.E. Education
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11.E.1) Policy and Regulation Revisions
RESOLVED, upon the recommendation of the Superintendent, the Board approve the 1st reading of the following Policies and Regulations: P 0143 Board Member Election and Appointment (Revised) P 0173 Duties of Public School Accountant (Revised) P 0174 Legal Services (M) (Revised P 0177 Professional Services (M) (Revised) P 1570 Internal Controls (M) (Revised) P 1620 Administrative Employee Contracts (M) (Revised) P 1636.01 Notification of Promotion, New Job, and Transfer Opportunities (New) P 1648.15 Recordkeeping for Healthcare Settings In School Buildings - Covid-19 (M) (Abolished) P2422 Statutory Curricular Requirements (M) (Revised) P 5117 Interdistrict Public School Choice (Revised) P 5339.01 Student Sun Protection (M) (New) P 6111 Special Education Medicaid Initiative (SEMI) Program (M) (Revised P 6220 Budget Preparation (M) (Revised) R 1570 Internal Controls (M) (Revised) R 6111 Special Education Medicaid Initiative (SEMI) Program (M) (Revised) R 6220 Budget Preparation (Revised) |
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11.E.2) Policy and Regulation Revisions
RESOLVED, upon the recommendation of the Superintendent, the Board approve the 2nd and final reading of the following Policy and Regulation: P 5200 Attendance R 5200 Attendance |
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11.E.3) Nursing Services Plan
Resolved upon the recommendation of the Superintendent, the Board approve the 2025-2026 Nursing Services Plan. |
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11.E.4) Washington, DC Trip
Motion to approve the 8th Grade trip to Washington, DC scheduled April 16, 2026 - April 17, 2026. |
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11.E.5) Student Support Services
Motion to approve NJ4S Hunterdon to provide services to Alexandria Township School during the 2025-2026 school year based on student needs at no cost to the district. |
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12. PUBLIC INPUT
Description:
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Public participation at board meetings is intended to allow individuals of the public to address the Board on issues of public concern, and is not intended as a forum for extended conversation or two-way dialogue with the Board members and/or District officials. The Board has set aside a specific section of the agenda, titled Board Discussion of Public Comments, whereby the Board can discuss the public comment topics in open session.
Thus, the Board shall set aside two twenty-minute periods for public comment at each meeting. In order to permit the fair and orderly expression of such comments, public participation shall be governed by the following rules: 1. A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.2. Each statement made by a participant shall be limited to 5 minutes in duration. 3. No participant may speak on the same topic until all others who wish to speak on that topic have been heard. 4. All statements shall be directed to the presiding officer; no participant may address Board members individually. 5. An individual cannot give his/her time to another individual. The Board President is responsible for maintaining a respectful environment during public participation, so that public comments can be heard and considered by the Board. The President, therefore, may interrupt or terminate any individual’s speaking privilege if the speaker’s comments are excessively loud, disruptive, obscene, or otherwise in violation of applicable law. Further, an individual may be cautioned that a personally directed statement may be slanderous or defaming and that the individual may be liable for his/her statement. Examples of unacceptable behavior that will not be permitted include, but are not limited to: naming District employees and engaging in personal attacks, racial slurs, excessive loudness, calling out, yelling, generally disruptive behavior, attempting to disrupt the meeting or inciting others to do the same. Any disregard for the rules of decorum stated above will not be tolerated and may subject the individual or group to removal from the meeting. If necessary, the board meeting will be adjourned temporarily or until the next scheduled meeting. |
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13. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property X_Personnel Matters X_Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District's Right to Receive Funding __School/Public Security __Collective Bargaining X_Pending, Ongoing or Anticipated Litigation And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. Motion to Enter Executive Session Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________. |
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14. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________. |
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15. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ . |
