February 6, 2025 at 7:00 PM - Work Session Meeting
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1. NOTIFICATION OF MEETING
Welcome to a public meeting of the Alexandria Township Public Schools under the Open Public Meetings Act of 1975, also known as the “Sunshine Law.” The District hopes that you will find this meeting informative and instructive, and that citizens are afforded an opportunity to better understand and appreciate the District’s operation and functions. Under the Sunshine Law, the District must provide notice of all open meetings to allow citizens to attend and observe the deliberations of the District. This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat, January 9, 2025, and NJ.com, to begin at 7:00 PM at the Alexandria Middle School Media Center, 557 County Road 513, Pittstown, NJ. |
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2. ROLL CALL
April Abelman Ann Marie Austin Renee Bagley Caterina Dobak Eric Joseph Marybeth Madlinger Wanda Quinones Michael Small Doug Walker |
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3. FLAG SALUTE
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4. PRESENTATIONS
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5. CORRESPONDENCE
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6. BOARD PRESIDENT'S REPORT
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7. SUPERINTENDENT'S REPORT
District Update HIB |
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8. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY'S REPORT
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9. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: ___Confidential Matters by Law or Court Order ____Purchase Property ____Personnel Matters ____Invasion of Individual Privacy Employee or Student ____Investigation into Violations of Law ____Suspension, Civil Penalty or Loss of a License or Permit ____Disclosure would Impair District's Right to Receive Funding ____School/Public Security __X_Collective Bargaining ____Pending, Ongoing or Anticipated Litigation And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. Motion to Enter Executive Session Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________. |
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10. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________. |
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11. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Public participation at board meetings is intended to allow individuals of the public to address the Board on issues of public concern, and is not intended as a forum for extended conversation or two-way dialogue with the Board members and/or District officials. The Board has set aside a specific section of the agenda, titled Board Discussion of Public Comments, whereby the Board can discuss the public comment topics in open session. Thus, the Board shall set aside two twenty-minute periods for public comment at each meeting. In order to permit the fair and orderly expression of such comments, public participation shall be governed by the following rules:
The Board President is responsible for maintaining a respectful environment during public participation, so that public comments can be heard and considered by the Board. The President, therefore, may interrupt or terminate any individual’s speaking privilege if the speaker’s comments are excessively loud, disruptive, obscene, or otherwise in violation of applicable law. Further, an individual may be cautioned that a personally directed statement may be slanderous or defaming and that the individual may be liable for his/her statement. Examples of unacceptable behavior that will not be permitted include, but are not limited to: naming District employees and engaging in personal attacks, racial slurs, excessive loudness, calling out, yelling, generally disruptive behavior, attempting to disrupt the meeting or inciting others to do the same. Any disregard for the rules of decorum stated above will not be tolerated and may subject the individual or group to removal from the meeting. If necessary, the board meeting will be adjourned temporarily or until the next scheduled meeting. |
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12. OLD BUSINESS
Referendum |
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13. NEW BUSINESS
Board discussion of Public Comments |
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14. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve 14.D.1, 14.E.2, 14.F.4 and 14.F.5 of the Consent Agenda: ROLL CALL VOTE: Abelman ____ Austin ____Bagley ____ Dobak ____ Joseph ____ Madlinger ____ Quinones ____ Small ____ Walker ____ |
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14.A. Finance
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14.A.1) Bill List
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Ed approve the following Bill List: January 17, 2025 - Check # A12896 Check # B 00264 Total - $ |
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14.A.2) Financial Reports
Upon the recommendation of the Superintendent of Schools, the Board approve the transfers for the month ending January 31, 2025 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2. to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending January 31, 2025 and in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been over expended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. Upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of January 31, 2025, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. |
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14.A.3) Alexandria Township Education Foundation (ATEF)
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14.A.4) Donation of Equipment to Non-Profit Entity
Motion to approve the donation of 2 unneeded soccer goals (Asset Tag Number 2898) to the Delaware Valley Youth Soccer Club. |
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14.B. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the following meeting minutes: Meeting Minutes January 16, 2025 |
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14.C. Travel and Related Expenses Reimbursed
RESOLVED upon the recommendation of the Superintendent of the Alexandria Township Board of Education approves the attached list of requests for employee/Board Member travel in accordance with the School District Accountability Act. Only overnight stays are eligible for meal reimbursement. Mileage, meals, and lodging reimbursements shall be in accordance with NJ Statute, Code, and NJ Department of Treasury Guidelines. OMB Mileage Reimbursement Rate is $0.47. |
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14.C.1) Motion to approve Travel Expenditures February 20, 2025 in the amount of $ .
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14.D. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following: |
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14.D.1) Longevity Sidebar Agreement
RESOLVED upon the recommendation of the Superintendent, the board approve to add a sidebar agreement to the Collective Bargaining Agreement to adjust the pay structure of longevity payments to be included in base pay. |
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14.D.2) Resignation
Motion to accept a letter of resignation from Jennifer Glaser, effective March 3, 2025. |
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14.E. Finance and Facilities
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14.E.1) Payment Applications
Motion to approve the following Payment Applications: Santorini - Pay App #22 $26,638.00 |
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14.E.2) Spiezle Architectural Group Entrance Canopy and Signage Proposal
RESOLVED upon the recommendation of the Superintendent, the Board approve an amendment to the proposal from Spiezle Architectural Group, Inc. for Professional Services associated with the reconstruction of entrance canopy columns and installation of a new school entrance sign to expand the scope of the agreement to include concrete walkway work and add $7,500 to the fees in the existing agreement. |
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14.E.3) Change Orders:
Motion to approve the following change orders: |
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14.E.4) ATS Bus, Fire and Security Drills
Resolved upon the recommendation of the Superintendent, the Board approve the monthly ATS Bus, Fire and Security Drills as indicated on the attached worksheet. |
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14.E.5) Donation from ATEF
Motion to approve a donation from the Alexandria Township Education Foundation for the teachers' portion of the APEX Fun Run proceeds in the amount of $3,857.84, to be used to purchase a laminator and other teacher supplies. |
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14.F. Education
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14.F.1) Curriculum
Resolved upon the recommendation of the Superintendent, the Board approve the existing curriculum as follows: 21st Century Life and Careers Comprehensive Physical Education and Health Enrichment Guidance Media Science Social Studies Technology Visual and Performing Arts World Language Mathematics Language Arts Literacy |
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14.F.2) Policy and Regulation Revisions
RESOLVED upon the recommendation of the Superintendent, the Board approve the 1st reading of the following Policy and Regulations: Policy 5350 - Student Suicide Prevention Policy 0164 - Conduct of Board Meeting Regulation 9270 - Home Schooling and Equivalent Education |
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14.F.3) Policy and Regulation Revisions
RESOLVED upon the recommendation of the Superintendent, the Board approve the 2nd and final reading of the following policies: P 2431 - Athletic Competition P 5308 - Student Health Records |
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14.F.4) ATS Maker's Day Mini Grant
RESOLVED upon the recommendation of the Superintendent, the board approve a NJ STEM Mini-Grant for $500 for Nicole Spayd ATS Maker's Day. |
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14.F.5) Anton Banko Award
RESOLVED upon the recommendation of the Superintendent, the board approve the NJ Science Convention award, Anton Banko Award, presented to Julianne Romanella for $2000.00 for use on classroom/teaching projects beyond normal expenses. |
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14.F.6) SEMI-Waiver |
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15. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Public participation at board meetings is intended to allow individuals of the public to address the Board on issues of public concern, and is not intended as a forum for extended conversation or two-way dialogue with the Board members and/or District officials. The Board has set aside a specific section of the agenda, titled Board Discussion of Public Comments, whereby the Board can discuss the public comment topics in open session. Thus, the Board shall set aside two twenty-minute periods for public comment at each meeting. In order to permit the fair and orderly expression of such comments, public participation shall be governed by the following rules:
The Board President is responsible for maintaining a respectful environment during public participation, so that public comments can be heard and considered by the Board. The President, therefore, may interrupt or terminate any individual’s speaking privilege if the speaker’s comments are excessively loud, disruptive, obscene, or otherwise in violation of applicable law. Further, an individual may be cautioned that a personally directed statement may be slanderous or defaming and that the individual may be liable for his/her statement. Examples of unacceptable behavior that will not be permitted include, but are not limited to: naming District employees and engaging in personal attacks, racial slurs, excessive loudness, calling out, yelling, generally disruptive behavior, attempting to disrupt the meeting or inciting others to do the same. Any disregard for the rules of decorum stated above will not be tolerated and may subject the individual or group to removal from the meeting. If necessary, the board meeting will be adjourned temporarily or until the next scheduled meeting. |
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16. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: ___Confidential Matters by Law or Court Order ____Purchase Property _X__Personnel Matters ____Invasion of Individual Privacy Employee or Student ____Investigation into Violations of Law ____Suspension, Civil Penalty or Loss of a License or Permit ____Disclosure would Impair District's Right to Receive Funding ____School/Public Security ____Collective Bargaining _X__Pending, Ongoing or Anticipated Litigation And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. Motion to Enter Executive Session Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________. |
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17. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________. |
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18. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ . |