February 18, 2021 at 7:00 PM - Regular Meeting

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Star Ledger on January 12, 2021 to begin at 7:00 PM via Zoom Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
Bradley Patkochis
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 

3. FLAG SALUTE

4. PRESENTATIONS

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

7. SUPERINTENDENT'S REPORT

7.A. Bullying / Suspensions (see details attached)

8. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY'S REPORT

9. COMMITTEE REPORTS

10. PUBLIC INPUT - (Agenda Items Only)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 5 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINESS

13. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Patkochis____Quinones____Small____Walker____   Dobak ____Prouty____

Motion  _____  in roll call vote.

13.A. Finance

13.A.1) Bill List
Resolved upon the recommendation of the Superintendent the Alexandria Township Board of Ed approve the following Bill List:
Bill list dated 1/14/21 through 2/11/21 - Check #9353 - 9421 - Totaling $1,313,958.11

13.B. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following meeting minutes:
January 14, 2021 Meeting Minutes
February 11, 2021 Meeting Minutes
February 11, 2021 Executive Minutes

13.C. Personnel
RESOLVED, upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

13.C.1) Motion to approve Debbe J. Evans, Evans Education Consultant, LLC as Educational Consultant at a rate of $75 per hour/$600 per day, not to exceed $25,000 through June 2021.

13.C.2) Motion to approve Ellen Gordon as substitute teacher for the 2020-2021 school year, effective February 19, 2021.

13.D. Finance and Facilities

13.D.1) Pre-School Tuition

13.D.1)a. Motion to approve a Tuition Contract Agreement for the 2020-21 school year for a preschool student whose name is on file in the Business Office, at a tuition rate of $6,250 per year.  Monthly tuition may be reduced with Board approval due to pandemic.

13.D.1)b. Motion to approve the reduction of preschool tuition from $625 per month to $500 per month for the remainder of 2020-2021 school year due to the pandemic.

13.D.2) Approve CAFR/Financial Audit 2020
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approve the annual CAFR/Financial Audit for the fiscal year ended June 30, 2020, as prepared by the firm of Canone & Company, P.A.
And,
FURTHER acknowledge that there are no audit recommendations for the fiscal year ended June 30, 2020;
And
FURTHER the district adopts and approves the following statement that "No Corrective Action Plan is required."

13.D.3) Coronavirus Relief Fund Grant Acceptance (CRF)
RESOLVED, upon the recommendation of the Superintendent that the Board accept $15,090 from the CRF to aid in health and safety measures.

13.D.4) Approve Special Education Medicaid Initiative (SEMI) Program Waiver
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the waiver of requirements for Special Education Medicaid Initiative (SEMI) Program, as the District has fewer than 40 students who participate.    

13.D.5) Approve Transfer of Funds from the General Bank Account to the Capital Reserve Bank Account at Investors Bank.
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the transfer of $485,536 from the General Bank Account at Investors Bank to the Capital Reserve Account at Investors Bank. The Board authorized the transfer, up to $500,000.00 at the June 2020 Board meeting.

13.D.6) Approve Transfer of Funds from the Capital Reserves Bank Account to the General Bank Account at Investors Bank.
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the transfer of $2,000,000 from the Capital Reserve Bank Account to the General Bank Account at Investors Bank Account. With the successful passage of the 11/3/2020 referendum vote, the district is allowed by statute to use Capital Reserve Funds to fund Referendum expenditures prior to Bonding.

13.D.7) Approve Resolution of the Board of Education,  Authorizing the Sale of Notes To Temporarily Finance the Costs of a School Facilities Project
RESOLVED, upon the recommendation of the Superintendent, that the Board approve a resolution authorizing the sale of notes to temporarily finance the costs of a school facilities project.

13.D.8) Sonitrol Security Systems
Resolved, upon the recommendation the Superintendent that the Board approve Sonitrol Secuity Systems, Inc. to furnish/install an updated entry security system at the Alexandria Middle School Main Entrance and Arthur Pfefferle Entrance.  Pricing is based on the Hunterdon County ESC Bid #HCESC-Tech-17-01 at a total cost of $13,392.

13.D.9) Maschio's Food Service Contract
Resolved upon the recommendation of the Superintendent, that the Board approves the intent to extend the Maschio's Food Service Contract for a 6th year, expiring in June 2020.

13.E. Education

14. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

15. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

__Confidential Matters by Law or Court Order
__Purchase Property
__Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
__Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

16. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

17. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .