May 20, 2025 at 6:30 PM - Regular Board Meeting
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. April 15, 2025 Regular Board of Trustee meeting minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
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V. Special Items
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V.A. Reports from Board Committees
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VI. Presentations, Awards, and/or President's Report
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VI.A. Retirement Resolution for Joe Waldrop
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VI.B. Retirement Resolution for Candace Doriski
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VI.C. Retirement Resolution of Lori Baumgarten
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VI.D. Retirement Resolution for Carol Riley
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. April 2025 Monthly Financials
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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VIII.C.1. April 1, 2025 Faculty Council Meeting Minutes
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VIII.C.2. April 22, 2025 Academic Affairs Council Meeting Minutes
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IX. Announce Amanda Allen, Ed.D. as the final candidate for the position of President of Wharton County Junior College, and Authorize Board Chair to Negotiate Employment Contract for Board Approval
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IX.A. The Board will vote on the final appointment at a public meeting that will be conducted according to the Texas Open Meetings Act and will be scheduled at least 21 days from today. If appointed, the appointment will take effect on September 1, 2025
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X. Employee Complaint Appeal Pursuant to College Policies DMAA and DMAB
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XI. CONSENT AGENDA
Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
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XII. Matters Relating to General Administration
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XIII. Matters Relating to the Office of the Executive Vice President
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XIV. Matters Relating to Academic Affairs
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XV. Matters Relating to Administrative Services
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XV.A. Recommend increasing the equipment cost capitalization threshold from $5,000 to $10,000 effective September 1, 2025 (None)
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XV.B. Authorize college administration to extend the bank depository contract for an additional two-year term (None)
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XV.C. Information Item
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XV.C.1. Inform the Board of Trustees of a personal business relationship
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XV.D. Approve I Kitchen Concepts (IKC) to design all food service elements needed for the new student center ($28,500, plus reimbursable expenses (moved from Plant Repair and Replacement Fund))
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XVI. Matters Relating to Information Technology
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XVI.A. Approve the proposed upgrading position from Director, Enterprise Systems (Senior Functional Analyst) to Senior Director, Enterprise Systems (FY25-$92,736 (no additional budget needed); Budget amount represents the salary prior to the position being vacated. The upgrade to the position to CA/15/20-30 would increase salary range from $72,737-$79,404 to $86,080-$92,737; total increase to the budget of $13,333)
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XVI.B. Approve WCJC to seek sealed proposals from managed security providers to provide Cybersecurity Services (Estimated not to exceed $220,000 - FY26 Operating Budget)
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XVII. Matters Relating to Personnel
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XVII.A. Board of Trustees
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XVII.B. Office of President
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XVII.C. Office of Executive Vice President
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XVII.D. Office of Academic Affairs
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XVII.D.1. Paris Potter employed as regular, full-time instructor of associate degree nursing, FAC-1-27, effective August 18, 2025
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XVII.E. Office of Administrative Services
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XVII.F. Office of Information Technology
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XVIII. END OF CONSENT AGENDA
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XIX. Paid Professional Assignments
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XIX.A. Information Item:
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XIX.A.1. Paid Professional Assignment for Doug Baumgarten, Additional duties related to Facilities Management, May 1-31, 2025 - $1,200.00
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XIX.A.2. Paid Professional Assignment for Jodie Hutchinson, Summer Bridge Instructor - $1,200.00
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XIX.A.3. Paid Professional Assignment for Jesi Ramirez, Assistant Math Department Head, Spring 2025 - $2,100.00
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XIX.A.4. Paid Professional Assignment for Oscar Cano, Argos Report Transition Project, May - September 2025 - $2,500.00
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XIX.A.5. Paid Professional Assignment for Tyler Wittig, Argos Report Transition Project, May - September 2025 - $2,500.00
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XIX.A.6. 2025 May-Mini Overloads
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XX. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XX.A. Discuss announcement of final candidate for the position of President of Wharton County Junior College
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XX.B. Receive Legal Advice relating to Employee Complaint Appeal Pursuant to College Policies DMAA and DMAB
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XXI. Consideration and possible action on items discussed in closed session
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XXII. Discuss Matters Relating to Formal Policy
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XXIII. Adjourn
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