August 20, 2024 at 6:30 PM - Regular Board Meeting
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. July 16, 2024 Board of Trustee Special Called Budget Workshop Meeting Minutes
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III.B. July 16, 2024 Board of Trustee Regular Meeting Minutes
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III.C. July 19, 2024 Special Called Meeting Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
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V. Special Items
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V.A. Approve the 2024 - 2025 operating budget (under separate cover)
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V.B. Reports from Board Committees
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VI. Presentations, Awards, and/or President's Report
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VI.A. Willie Myles Retirement Resolution
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VI.B. Physical Plant Project Update - Mike Feyen
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VI.C. Fair Labor Standard Act Update - Rachel Bahnsen
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VI.D. Report on SACSCOC Fifth-Year Report - Dr. Amanda Allen
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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IX. CONSENT AGENDA
Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
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X. Matters Relating to General Administration
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X.A. Approve the reorganization of the Office of Marketing, Communications, and Advancement ($28,124.00 cost savings)
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XI. Matters Relating to Academic Affairs
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XI.A. Approve $50 per hour compensation for PT ADN Faculty, effective immediately (No new cost to AY25 budget)
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XI.B. Information Item
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XI.B.1. Review federal funding for TRiO Student Support Services Program from the Department of Education ($271,459.00 - No cost to the College. Grant funds will be deposited for expenditure from the Current Restricted Fund)
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XII. Matters Relating to Administrative Services
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XII.A. Recommend approval of the WCJC Investment Policy (N/A)
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XII.B. Recommend approval of the WCJC Endowment Fund Investment Policy (N/A)
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XII.C. Approval of Fiscal Year 2024 Budget Adjustments
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XII.D. Approve the proposal submitted by Insurica to provide the College with our property/casualty, and equipment breakdown insurance for the 2024 school year ($770,553.00 - Current Unrestricted Operating Budget 2024-2025)
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XII.E. Approve the proposal submitted by the Texas Association of School Boards to provide the College with our General Liability policy, Professional & Educator's Liability policy, and our Automobile coverage for the 2025 school year ($71,677.00 - Current Unrestricted Operating Budget 2024-2025)
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XII.F. Approve the use of the National Interlocal Purchasing Agreement #R141701 for the purchase of the College's office supply needs from Reliant Business Products ($130,000.00 - Current Unrestricted Operating Budget 2024 - 2025)
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XII.G. Approve the lease agreement with Seamless Solutions for copiers and software located in various buildings in Wharton, Sugar Land, Richmond, and Bay City Campuses ($63,500.00 - Current Unrestricted Operating Budget 2024 - 2025)
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XII.H. Approve the second year of the two-year rate extension approved last August with Ambassador Services to clean the Richmond and Bay City Campus locations including the new square footage for the Bay City Trade School ($174,796.92; $129,508.92 (original renewal) + $45,288.00 (additional square footage) - Current Unrestricted Operating Budget 2024 - 2025)
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XII.I. Recommend the Board of Trustees vote to consider the proposed tax rate of $0.1328/$100 valuation and set the date of September 17, 2024 to have the final vote on the rate.
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XII.J. Information Item
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XII.J.1. Acknowledgment of all documented fees paid by the College as a result of our membership in a cooperative purchasing program ($600.00 - Current Unrestricted Operating Budget 2024 - 2025)
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XIII. Matters Relating to the Office of the Executive Vice President
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XIII.A. Approve the reestablishment of the Office of Information Technology (Estimated salary savings; $2,455 - $15,788)
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XIII.B. Approve the estimated costs for FY24 annual IT contracts ($1,820,000.00 - Current Operating Budget FY 2025)
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XIII.C. Notify the Board of Trustees that WCJC has been awarded the Greater Texas Foundation Emergency Aid Grant ($150,000.00 - award amount; no cost to the institution)
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.C. Office of Academic Affairs
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XIV.C.1. 2024 Summer II Overloads
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XIV.C.2. Colin VerNooy employed as regular, full time developmental math instructor, F-7-2, effective August 19, 2024
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XIV.C.3. Wendy Wood employed as regular, full time instructor of english, FAC-07-10, effective August 19, 2024
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XIV.C.4. Anna Sawyer changed from a 10.5 to 9-month contract as a regular, full-time instructor of associate degree nursing, FAC-1-21, effective August 19, 2024
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XIV.C.5. Elgaddafi Elamami employed as temporary, full-time instructor of mathematics, FAC-7-9, effective August 19, 2024
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XIV.C.6. Sandra Davis received a salary adjustment from regular, full-time instructor of associate degree nursing, FAC-1-36 to regular, full-time instructor of associate degree nursing, FAC-1-37, effective September 1, 2024
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XIV.C.7. Patricia Korenek received a salary adjustment from regular, full-time instructor of associate degree nursing, FAC-1-40 to regular, full-time instructor of associate degree nursing, FAC-1-41, effective September 1, 2024
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XIV.C.8. Tri Le employed as temporary, full-time instructor of mathematics, FAC-1-5, effective August 19, 2024
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XIV.C.9. Andrea Shropshire received a salary adjustment from regular, full-time instructor of associate degree nursing, FAC-7-34 to regular, full-time instructor of associate degree nursing, FAC-7-35, effective August 19, 2024
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XIV.D. Office of Administrative Services
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XIV.E. Office of Executive Vice President
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XIV.E.1. Emma Hermes received a change in title/assignment from regular, full time graduation specialist, P-15-2 to regular, full time college recruiter, A-5-3, effective July 17, 2024
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVI.A.1. Paid Professional Assignment for Shane Benich, Banner Hardware and Services Coverage, August - September 2024 - $2,000.00
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XVI.A.2. Paid Professional Assignment for Jessica Garcia, Additional duties/responsibilities related to the Purchasing Director vacancy, August 2024 - $1,000.00
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XVI.A.3. Paid Professional Assignment for Doug Baumgarten, additional duties related to Facilities Management, August to October 2024 - $3,000.00
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVII.A. Discuss timeline and methodology for President's Annual Evaluation
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Adjourn
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