February 21, 2023 at 6:30 PM - Regular Board Meeting
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. January 17, 2023 Board of Trustee Meeting Minutes
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III.B. January 30, 2023 Special Called Board of Trustee Meeting Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
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V. Special Items
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V.A. Approval to change the March 21, 2023 Board of Trustee meeting to March 28, 2023
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V.B. Reports from Board Committees
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VI. Presentations, Awards, and/or President's Report
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VI.A. SACSCOC Accreditation Presentation - Dr. Amanda Allen
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VII. Student Success
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VII.A. Associate Degree Nursing Graduates - Fall Pinning Ceremony
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VII.B. Choir Students Earn All-State Spots
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. January 2023 Monthly Financials
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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VIII.C.1. January 13, 2023 Faculty Association Meeting Minutes
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IX. CONSENT AGENDA
Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
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X. Matters Relating to General Administration
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XI. Matters Relating to Academic Affairs
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XI.A. Approve Police Academy Student Fee Effective Summer Semester 2023 (no cost to WCJC-student fees cover the cost)
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XI.B. Approve Renovation to Create a Career and Transfer Advising Center on the Richmond Campus ($70,000 of Title V HSI Grant Funds; $4,500.00 FY23 budget or office furniture)
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XII. Matters Relating to Administrative Services
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XII.A. Approval of Fiscal Year 2023 Budget Adjustments for the 1st quarter period September 1, 2022 - November 30, 2022 (N/A)
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XII.B. Approve the quote by MLN Services of Stafford to replace the damaged CHW coil in the HVAC system at the Richmond Campus ($12,061.00 - transfer from the plant repair and replacement fund)
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XII.C. Approve the agreement with Abel Design Group (ADG) to revise the Conceptual Design for the Richmond Building Addition (not to exceed $8,000.00 - transfer from the plant repair and replacement fund)
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XII.D. Approve attached resolution concerning Ad Valorem Tax Exemptions ($0.00)
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XII.E. Information Item
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XII.E.1. Utilize the different cooperative roofing contracts that the College has available, along with a possible invitation to bid, to solicit offers for the replacement of the Pioneer Student Center roof (estimated $430,000.00 - transfer from the plant repair and replacement fund)
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XIII. Matters Relating to Strategy, Enrollment Management and Technology
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XIII.A. Approve an additional amount of $7,400.00 for Database Administrator and Functional Analyst services through Strata Information Group ($7,400.00 - CRRSAA funds)
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XIII.B. Approve the RockIT proposal to upgrade the WCJC Firewall across all campus locations ($184,871.00 - no cost to the institution; annual savings of $45,000.00 per year)
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XIII.C. Approve the RockIT proposal to upgrade the WCJC network infrastructure at the Wharton Campus ($148,800.00 - transfer from MIS fund)
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.C. Office of Academic Affairs
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XIV.C.1. Torey Gilmore employed as regular, full time counselor, F-01-10, effective February 22, 2023
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XIV.C.2. Alexandra Price received a reclassification from temporary, full time instructor of geology, F-1-6, to regular, full time instructor of geology, F-1-6, effective August 21, 2023
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XIV.C.3. Approve department head compensation for spring 2023
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XIV.C.4. Approve division chair compensation for spring 2023
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XIV.C.5. Approve spring 2023 overloads
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XIV.D. Office of Administrative Services
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XIV.E. Office of Strategy, Enrollment Management and Technology
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVI.A.1. Paid Professional Assignment for Jesi Ramirez, assistant college readiness math department, Spring 2023 - $2,800.00
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XVI.A.2. Paid Professional Assignment for Lauren Green, COWs Maintenance, Spring 2023 - $700.00
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XVI.A.3. Paid Professional Assignment for Amanda Smith, Assistant Department Head - Microbiology and Nutrition Coordinator, Spring 2023 - $2,100.00
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XVI.A.4. Paid Professional Assignment for Andrew Berezin, Assistant Department Head - General Biology Coordinator, Spring 2023 - $2,100.00
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XVI.A.5. Paid Professional Assignment for Hector Weir, Assistance Department Head-Humanities/Foreign Language, Spring 2023 - $2,100.00
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XVI.A.6. Paid Professional Assignment for Dr. Jessi Snider, Assistant Department Head-English, Spring 2023 - $2,100.00
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XVI.A.7. Paid Professional Assignment for Doug Baumgarten, Interim Director of Facilities Management, January to March 2023 - $3,000.00
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Adjourn
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