October 18, 2022 at 6:30 PM - Regular Board Meeting
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. September 12, 2022 Board of Trustee Special Called Meeting Minutes
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III.B. September 20, 2022 Board of Trustee Public Hearing Meeting Minutes
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III.C. September 20, 2022 Board of Trustee Meeting Minutes
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IV. Citizens' Comments (approved by board on 5-20-99)
Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
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V. Special Items
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V.A. Recognition of Texas State Representative Phil Stephenson
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V.B. Recognize employees who volunteered to help WISD
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V.C. Reports from Board Committees
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VI. Presentations, Awards, and/or President's Report
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VI.A. Retirement Resolution - Kim Raun
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VI.B. Update on Texas Commission on Community College Finance
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VI.C. Report on activity in Matagorda County
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VI.D. Overview of upcoming WCJC Foundation Event - Jonathan Jeter
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VI.E. Overview of WCJC's hiring process - Rachel Bahnsen
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. September 2022 Monthly Financials
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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VIII.C.1. Faculty Council Meeting Minutes from September 6, 2022
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VIII.C.2. Extended Cabinet Meeting Minutes from September 15, 2022
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IX. CONSENT AGENDA
Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
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X. Matters Relating to General Administration
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XI. Matters Relating to Academic Affairs
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XII. Matters Relating to Administrative Services
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XII.A. Upgrade position of Security Secretary to Security and Public Safety Document and Compliance Specialist ($7,100.00-accommodated by the current Security and Public Safety budget)
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XII.B. Approval of Fiscal Year 2022 Budget Adjustments (N/A)
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XII.C. Adopt attached list of qualified brokers that are authorized to engage in investment transactions with Wharton County Junior College (N/A)
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XII.D. Approve the allocation of funds from the prior year fund balance for 2022 outstanding encumbrances ($531,741.91-Unrestricted Operating Fund for 2022-2023 $175,128.48; Restricted Grant Accounts for 2022-2023 $356,613.43)
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XII.E. Approve transfer of $1,468,923.16 from the Unrestricted Current Operating Fund to the Investment in Plant Fund (N/A-this transfer will eliminate the fund inequities resulting from the implementation of GASB 87)
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XIII. Matters Relating to Strategy, Enrollment Management and Technology
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XIII.A. Approve the statement of work for Database Administrators services through Strata Information Group from October through December 2022 ($88,400.00 - to be paid for using CRRSAA funds)
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XIII.B. Approve reorganization of the Office of Technology services ($7,500.00 cost savings per year)
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.C. Office of Academic Affairs
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XIV.C.1. Danny M. Bacot employed as regular, full time director of continuing education, CA-15-10, effective October 19, 2022
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XIV.C.2. Sara Fira received a change in title/assignment from regular, full time GPS campus student success project coordinator, AA-1-5, to regular, full time academic and career advising coordinator, AA-6-10, effective September 1, 2022
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XIV.C.3. Shannon Glardon employed as regular, full time counselor, FAC-1-10, effective September 21, 2022
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XIV.C.4. Natasha Goins received a salary adjustment for completion of a doctor of nursing practice degree as regular, full time instructor of associate degree nursing, FAC-3-36, to regular, full time instructor of associate degree nursing, FAC-7-36, effective August 22, 2022
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XIV.C.5. Alexiah Wilson extended as temporary, full Title V HSI academic advisor for financial literacy, A-5-2, effective September 1, 2022
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XIV.C.6. Traci Myers received a change in title/assignment from regular, full time administrative assistant to the dean of student success, P-11-1, to temporary, full time director of senior citizens program, GNT-1-9 effective October 24, 2022
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XIV.C.7. Wendy Tamayo extended as temporary, full time continuing education interim facilitator, A-10-10, effective October 1, 2022
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XIV.D. Office of Administrative Services
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XIV.E. Office of Student Services
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XIV.F. Office of Strategy, Enrollment Management and Technology
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVI.A.1. Paid Professional Assignment for Michael Adkins, Title V HSI Project Director, October 1, 2022 - September 30, 2023 - $13,750.00
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XVI.A.2. Paid Professional Assignment for Lauren Green, COWs maintenance, fall 2022 - $700.00
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XVI.A.3. Paid Professional Assignment for Jesi Ramirez, Assistant College Rediness Math Department, fall 2022 - $2,100.00
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XVI.B. Information Item
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XVI.B.1. Request for funding from Wharton County Junior College Foundation for college bus
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Other Business
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XXI. Adjourn
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