February 15, 2022 at 6:30 PM - Regular Board Meeting
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. Special Called Board of Trustee Meeting Minutes from December 17, 2021
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III.B. Regular Board of Trustee Meeting Minutes from January 18, 2022
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IV. Citizens' Comments (approved by board on 5-20-99)
Description:
This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted. If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly. These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting. |
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V. Special Items
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V.A. Approval of the guidelines for the WCJC Foundation Director Supervision and Support between Wharton County Junior College and the WCJC Foundation
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V.B. Approval to change the March 15, 2022 Board of Trustee meeting to March 29, 2022
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VI. Presentations, Awards, and/or President's Report
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VI.A. Retirement Resolution for Ms. Julie Aaronson
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VI.B. Retirement Resolution for Mr. Johnnie Svatek
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VI.C. Retirement Resolution for Mrs. Susie Fendley
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VI.D. Report from Board Committees
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VI.E. Update on CIO
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.B. Management Reports
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VIII.B.1. Technology Report
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VIII.B.2. Financial Aid Report
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VIII.B.3. Testing Report
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VIII.C. Reports from College Governance Councils
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VIII.C.1. Support Staff Organization meeting minutes from November 3, 2021
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VIII.C.2. Support Staff Organization meeting minutes from December 1, 2021
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VIII.C.3. Faculty Council Minutes from December 7, 2021
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VIII.C.4. Faculty Association Minutes from January 14, 2022
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VIII.C.5. Extended Cabinet meeting minutes from October 14, 2021
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IX. CONSENT AGENDA
Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
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X. Matters Relating to General Administration
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X.A. Approval of updating (LOCAL) policies - DMAA and FFDA
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XI. Matters Relating to Academic Affairs
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XI.A. Approve the proposal submitted by D2L Brightspace to provide the College's Learning Management System for the next 5 years ($55,176.00 for the first year, and $83,352.00 for years 2-5 - unrestricted operating budget for 2022-2023)
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XI.B. Approve the revision of the "Coordinator of Disability Services" job description to be "Counselor/Disability Services" ($60,734 - 67,401 - FAC01, Step 1-10; current coordinator of disability services position - AA-01 schedule, ranging from $56,069 - 62,736)
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XI.C. Approve new position - developmental math, temporary to regular full-time (FY22 budget $45,550 - $57,050)
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XI.D. Approve waiver/scholarship for dual credit courses ($107,352.00 in reduced tuition and fees revenue - AY 2022-23)
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XI.E. Approve re-organization of Adult Education & Literacy Program (AEL) (maximum annual salary increase & benefits $76,536.00 funded by AEL grant)
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XII. Matters Relating to Administrative Services
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XII.A. Approval of the Joint Election Agreement and Election Service Contract between Wharton County Elections Department and Wharton County Junior College (approximately $6,900.00 - current unrestricted operating budget for 2021 - 2022)
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XII.B. Approval of the Joint Election Agreement and Contract for Election Services between Fort Bend County and Wharton County Junior College (approximately $8,144.00 - current unrestricted operating budget for 2021 - 2022)
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XII.C. Approve the transfer of funds from the plant repair and replacement fund to cover the replacement of an estimated 280 linear feet (L.F.) of three inch copper water line at the Richmond campus ($47,518.08 - transfer from the plant repair & replacement fund)
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XII.D. Approve the transfer from the plant repair and replacement fund to remove 50 of the original parking lot light fixtures and replace with 25 energy efficient LED fixtures at the Richmond campus ($20,465.00 - transfer from plant repair and replacement fund)
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XII.E. Approve the resolution concerning Ad Valorem Tax Exemptions
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XII.F. Approve Order of Election for Board of Trustees Election ($20,000.00 - current unrestricted budget for 2021 - 2022)
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XII.G. Information Item:
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XII.G.1. Seek competitive sealed bids for the purchase of simulation manikins, defibrillators, and an interactive video training system for use in training our EMS students (estimated $435,000.00 - TRUE grand funds)
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XIII. Matters Relating to Technology
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XIV. Matters Relating to Planning & Institutional Effectiveness
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XIV.A. Notification of the Texas Higher Education Coordinating Board TRUE Institutional Capacity Grant ($75,000.00 - no cost to college)
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XIV.B. Approve the renewal of the WCJC subscription for Evisions software ($50,792.00; included as part of the IT Computer Services annual budget)
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XV. Matters Relating to Personnel
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XV.A. Board of Trustees
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XV.B. Office of President
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XV.C. Office of Academic Affairs
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XV.C.1. Approve department head compensation for spring 2022
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XV.C.2. Approve division chair compensation for spring 2022
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XV.C.3. Approve spring 2022 overloads
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XV.D. Office of Administrative Services
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XV.E. Office of Student Services
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XV.F. Office of Technology
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XV.G. Office of Planning & Institutional Effectiveness
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XVI. END OF CONSENT AGENDA
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XVII. Paid Professional Assignments
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XVII.A. Information Item:
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XVII.A.1. Paid Professional Assignment for Andrea Shropshire, consultant for LVN program revision, spring 2022 - $2,100.00
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XVII.A.2. Paid Professional Assignment for Lauren Green (Herrmann), COW's maintenance, spring 2022 - $700.00
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XVII.A.3. Paid Professional Assignment for Jesi Ramirez, assistant college readiness math department head, spring 2022 - $2,100.00
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XVIII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XIX. Consideration and possible action on items discussed in closed session
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XX. Discuss Matters Relating to Formal Policy
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XXI. Other Business
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XXII. Adjourn
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